1. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SKYWARD BASICS FOR SECONDARY TEACHERS Susan White, Information Technology, Skyward Support

2. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US AGENDA What is Skyward? How do teachers use Skyward? Logging in and the Home Page Viewing student information Printing in Skyward Attendance options Secondary Gradebook Entering assignments and tests Sending messages from Skyward Continuing Support

3. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US WHAT IS SKYWARD? Skyward is a software manufacturer specializing in student, finance, and human resources administrative software for K-12 school districts It is used by over 200 school districts in the state of Washington and 1,800 nationally including Idaho, Wisconsin, Illinois, Florida, Texas Skyward Tools include: Employee Access, Student Access, Family Access, Educator Access Plus, Secondary Gradebook, Standards Gradebook, Student Management, Human Resources, Payroll and Finance

4. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US HOW DO SECONDARY TEACHERS USE SKYWARD? Access their own employee information Access student information Take attendance Create assignments and input grades Post report card grades and comments Manage communication with students and guardians

5. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US LOGGING IN TO SKYWARD The Skyward link is available in a number of locations on the Kent School District or school web pages as well as Frequently Used KSD Links and Staff Link It can be also be accessed from http://www.kent.k12.wa.us/skywardhttp://www.kent.k12.wa.us/skyward Your Login ID: is your standard KSD login id name johnsj12345e 5 characters from your last name, first character of your first name, your KSD employee number and the letter “e” Your initial password is ksd12345! where 12345 is your KSD employee number You will be prompted to change your password on first login. Although you can set it to be the same as your computer password, they are not synchronized.

6. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SKYWARD HOMEPAGE Teacher information is in Educator Access Plus Employee information is in Employee Access Drop Down to select Educator Access or Employee Access

7. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US VIEWING STUDENT INFORMATION Teachers can view student information from Teacher Access - My Students, My Classes or My Gradebook Specialist can view student information from Administrative Access – Student Search by Entity Student information includes guardians, siblings, attendance, discipline, current schedule, current grades and test scores

8. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US PRINTING IN SKYWARD Educator Access has a number of reports available for teachers including student information, class rosters, attendance and grading Most reports have templates where you configure the information that you want to appear in the report The report is sent to a the Print Queue where it goes through three states: Queued, Running and Completed When the report is completed, it will produce either a pdf file or some reports can be exported to Excel You can access your completed report from My Print Queue You print a paper copy of the report from either Adobe Reader or Excel

9. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US PRINTING EXAMPLE – CLASS ROSTER From Teacher Access – My Classes click Class Options From the Class Options menu click Reports and then click Class Roster

10. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US PRINTING EXAMPLE - CONTINUED The parameter screen lets you choose items to include in your report

11. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ATTENDANCE OPTIONS Attendance is taken from Educator Access – Teacher Access – Post Daily Attendance You can take attendance by name or by seating chart The seating chart option will display student pictures if they are available By default all students are present and you mark the ones that are absent or tardy If a student has been marked absent by the office, it will show up in your attendance roster and you cannot change it When you save, it updates the student records in Skyward An absence entered by a teacher will display with a W until it is updated by the attendance office to E for excused or U for unexcused. A tardy entered by a teacher displays as an L. If a student is missing from your attendance roster or included and should not be, then talk to the school data processor to correct the problem

12. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US Student Indicators display if a student is Special Ed (S), English Language Learner (E), was at one time ELL (L) or 504 (5). Click on the Alert indicators to read the individual student alerts or health conditions.

13. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SECONDARY GRADEBOOK The Gradebook is accessed from Educator Access Plus – Teacher Access – My Gradebook Each of your scheduled, graded classes will have a Gradebook associated with it Click the Gradebook link next to the class number/section and description to open the Gradebook You can configure how the student names appear with Display Options – Student Display

14. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SECONDARY GRADEBOOK DISPLAY OPTIONS You can configure how the assignments display with Display Options – Assignment Display

15. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SECONDARY GRADEBOOK CATEGORIES You can set Categories to group your assignments and assign percentages to the categories of assignments The Categories will be used to calculate student term grades

16. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US CREATING ASSIGNMENTS Create assignments in My Gradebook – Assignments – Add Assignment

17. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SCORE ENTRY In My Gradebook, click the title link of the assignment to see the Assignment Options

18. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SCORE ENTRY CONTINUED Click Score Entry to get a chart with students’ names where scores can be entered Scores can be mass assigned with the Assign All Scores feature Assignments can be marked as missing or other special codes Assignment scores once entered and saved will automatically display in Student and Family Access

19. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US COURSE GRADES As assignments are entered and scored, a running course grade will display in the Gradebook as well as Student and Family access When the grading window is opened at the end of the term, the Posting – Post Grades command lets you post the grades for the report card and add comments You can use the Grade Adjustment feature to assign a higher or lower grade than what is earned due to the percentage calculation

20. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US SENDING MESSAGES FROM SKYWARD If a guardian has an email address entered into Skyward, then you can click on the link to send an email to the parent To send an email message to all of the students or guardians of the students in your class, use Class Options – Message Center and Add Message for Current Class All secondary students have Student Access and secondary guardians have Family Access so you can post announcements to Student and Family Access

21. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US

22. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US CONTINUING SUPPORT Call or email the Customer Support Center. – Extension 7030 – Email to CSC Check out the Skyward Info Center in Staff Link. In Skyward use the ? SkyDoc Skyward Documentation, Washington Sch Info Proc Coop, WSIPC Educational Materials to access complete manuals.