HMPPS Innovation Grant Programme (2020 – 2022) Commercial Briefing September / October 2019

Agenda Introductions Procurement Process - Specific to HMPPS Grants Advertisement of the Grant Opportunity Bravo E-Sourcing Portal Stages of the Application Process Example of Evaluation Criteria and Weightings (Technical Envelope) Grants Application Process - Key Points Indicative Timescale

Introduction MOJ Contract and Commercial Management Directorate (CCMD) Commercial Contact: Emma Littlefair – Commercial Contract Manager Email: Emma.Littlefair@justice.gov.uk or MoJCommercialReset@justice.gov.uk Main point of contact during the competition period: All communication is to be conducted via Bravo (the MOJ e- sourcing site) Other useful contact numbers: Esourcing helpline: 0845 010 0132 Email: esourcing@justice.gsi.gov.uk

Procurement Process – Specific to HMPPS Grants Grants will only be allocated following a competitive process to determine the best solution for HMPPS. It will follow a similar process to more formal competitions and is designed to encourage maximum participation by the voluntary sector and potential partners. It is a fair, open and transparent process consistent with the Government Grants Minimum Standards and our wider public sector obligations. The application comprises the following documents: The Instructions and Information document; The MoJ Model Grant Funding Agreement; The Funded Activities Document; The E-sourcing Supplier Guides; and The Online Application form (RFP Questions – Evaluation Questions).

Advertisement of Grant Opportunity This opportunity will be advertised in the Clinks weekly ebulletin and the Clinks website (http://www.clinks.org/events) The Grant Competition will be conducted via the Ministry of Justice Bravo Sourcing Portal https://ministryofjusticecommercial.bravosolution.co.uk All questions relating to the competition are to be submitted via the Ministry of Justice Bravo Sourcing Portal: https://ministryofjusticecommercial.bravosolution.co.uk Once the procurement process has started, all communications is required to be submitted via the Bravo Sourcing Portal, as direct communications will not be responded to.

Bravo E-Sourcing Portal The Ministry of Justice e-sourcing portal is a web-based application that enables and provides a simple, secure and efficient means of managing the sourcing process, through to evaluation and contract management over the internet. The portal helps both the Ministry of Justice and suppliers alike by: Providing an efficient, simple and auditable means for managing tendering and contract management activities Improving visibility of sourcing activities Increasing opportunities for suppliers to interact with the Ministry of Justice Working openly, collaboratively and ensuring fair and open competition A user guide is available to support you, and the eSourcing helpdesk will also be able to assist you with using the portal. All guidance documents will be available through the e-sourcing portal.

Stages of the Application Process “Qualification Section” – These are basic questions to assess whether suppliers meet the minimum requirement. You will need to answer these questions satisfactorily to determine if you are eligible to receive the grant. “Technical Envelope” – Suppliers will be required to answer the technical and commercial evaluation questions which will be detailed within the competition documents. All technical and commercial questions will be evaluated in accordance with the evaluation criteria and weightings which will be detailed within the competition documents. Clarification Questions - Any queries in relation to the competition, including queries about the grant agreement, should be raised as clarification questions via the Ministry of Justice Bravo Sourcing Portal. All clarification questions will be answered in accordance with the dates stated in the timetable which will be detailed within the competition documents.

Example Evaluation Criteria and Weighting An example of the evaluation criteria and weightings to be used in an application process is specified below: Criteria Weighting Outline of Proposal - scope of your project and how you propose to do to achieve it 30% Demonstrate project delivery expertise and effectiveness - Explain how and where you will deliver the proposed work, clearly setting out project management arrangements and how the work will be quality assured 25% Demonstrate organisational expertise and effectiveness - Evidence of any previous or specialist knowledge and experience relevant to your proposal 10% Added value - Demonstrate how your organisation’s proposal will add value which benefit the distinct needs of the participants and contributes to improving outcomes Evaluation - Demonstrate approach to meaningfully evaluating the impact of your project, what evidence you intend to collect to demonstrate effectiveness and main limitations of plans for evaluation Cost and Funding - Detailed projections of costs and clear and detailed description of how the proposal will achieve value for money. 15% Please Note: This is an example only which is subject to change.

Grants Application Process - Key Points The Grants Programme will consist of four themes which Suppliers can apply for. There will be four competitions advertised (one competition per theme) on the Ministry of Justice Bravo Sourcing Portal. Suppliers may choose to bid for one theme or more than one theme. Suppliers will be required to submit a separate bid for each theme they choose to bid for. All milestones, deliverables and costs must be stated clearly within your bids. The total funding available for all four themes is £2.5m from 2020-2022. The total value of individual grants shall be no less than £50,000 and no more than £250,000 over the two year period

Indicative Timescale (may be subject to change) Milestone Date Anticipated Issue of Request for Proposal via Ministry of Justice Bravo Sourcing Portal 02/10/2019 01/11/2019 Deadline for submission of clarification questions 10am on 16/10/2019 Deadline for receipt of submissions to the Request for Proposal via upload to Bravo eTendering 10am on 01/11/2019 Evaluation and Clarifications of Bidders Proposals 22/11/2019 Notification of Results to successful and unsuccessful bidders 05/12/2019 12/12/2019 Anticipated Grant Agreement Award Commencement of Grant Agreement 01/04/2020 Please Note: This is an indicative timetable only which is subject to change.