1. Pre-bid Clarification Meeting
Quantitative & Qualitative Assessment of
Residential Care Facilities in Myanmar
UNICEF LRPS
7 August 2018
UNICEF Office

2. Meeting Agenda Sign-in meeting attendance Introduction by participants
Meeting Objectives
Project briefing by Child Protection Team
Procurement process & submission requirements by Supply Team
Questions and Answers by all participants
Closure of Bid clarification meeting 2

3. Objective Understanding the submission requirements
Understanding the technical requirements
Understanding the financial requirements
Understanding the submission of proposal
Understanding selection criteria/process
Understanding the conditions of contract
Understanding UNICEF requirements 3

4. Background Title: Quantitative & Qualitative Assessment of
Residential Care Facilities in Myanmar
Purpose: Collect baseline information to support the
process of Child Care reform in Myanmar
Duration: 5 months
Location: Myanmar
Start & End Date: From September 2018 to January 2019
Geographical boundaries of Study: Nationwide
(all states and regions of Myanmar) 4

5. Preliminary Examination of Proposal
Prior to the detailed evaluation of bids, the proposal evaluation panel will determine whether each bid is substantially responsive to the requirements of this RFP on the basis whether:
it meets eligibility criteria;
it has been properly signed and stamped
it conforms to all terms, conditions and specifications of this RFP without any material deviation or reservation.
A material deviation or reservation is one which:
a. affects in a substantial way the scope, quality and performance of the Works
b. is inconsistent with the RFP documents
c. limits rights of the Client (UNICEF)
d. violates bidder’s obligations that affects fair evaluation of bids of substantially responsive bidders
If a bid is not substantially responsive, it will be rejected by proposal evaluation panel (PEP) without giving any notice of the rejection to the concerned bidders. 5

6. Technical Requirement
Reference:
Terms of Reference:
Technical Proposal included of the following
Complete and signed bid form
Annex I: Technical Proposal Form
Supplier Profile form
Vendor Template form
Two year financial statement (including Audit Report) 6

7. Technical Requirement
Technical Proposal Form
Please use Annex 1
Technical Proposal Template, and include adequate supporting doc. 7

8. Financial Requirement
Your Financial Proposal Requirement
Please use Annex 2
Financial Proposal Form 8

9. Selection Process Technical proposals will be evaluated by TET
Technical weights of 70 points
Minimum Technical Score 50 points ( 70% of technical threshold)
Only the firms scoring at least 50 points and above of Technical score will be considered for financial evaluation.
Financial weight of 30 points
The proposals with the best overall value, composed of technical merit and financial, will be selected for award of contract. 9

10. Technical Scores Evaluation Criteria Points Overall Response 5
Methodology 20
Proposed Team And Its Professional Orientation 25
Organisational Experience
Total Technical Points 70 10

11. Financial Scores
Financial Proposal: maximum number of points will be allotted to the lowest price proposal
Financial score= Value of Lowest price proposal x Max. Score (30)
value of bidder’s proposal 11

12. Instruction to Bidders
Proposed Payment milestones:
First payment‐ 30%
: Upon completion of Finalized Desk Review, Inception Report, Assessment Tools and delivered TOT on Assessment Tools
Second payment‐ 30%
: Upon completion of Interim Assessment Report
Final payment ‐ 40%
: Upon completion of Final Assessment Report and Executive Summary, Policy Briefs and PowerPoint Presentations 12

13. Instruction to Bidders
Bid validity: 120 days from the closing date of RFP
Currency of Bid and Currency of Contract: USD
UNICEF will not make any advance payment
UNICEF is Exempt from any tax and duties.
-The financial proposal must be net of any direct/ indirect Tax
and Duties. 13

14. Timeline for bidding process
Sr.
Activities
Scheduled Date
Remark 1
Pre-bid clarification conference
7 Aug. 18 2
Last date of request for clarification
16 Aug. 18 3
Last date of bid submission
20 Aug.18
 14:30 hrs. 4
Expected date of signing contract
25 Sep. 18 5
Anticipated duration of project
5 months from the date of signing contract
formal clarification or queries on this RFP must be submitted in writing to Kyaw Myo Aung, via at the answer will be shared with all potential RFP bidders. 14

15. Instruction to Bidder Bid Submission Requirement
Electronic submission:
Two separate envelopes/electronic files for the Technical Proposal and the Financial Proposal
The reference RFP No must be mentioned on the envelope or in the subject line of
Prices or rates shall only be mentioned in the financial proposal and should not appear in any part of the technical proposal.
Proposals received in any other manner will be invalidated. 15

16. UNICEF Myanmar
Request for Proposal
Ref: LRPS
Attention to:
Devika Kapur
Chief of Supply
No. 23A, Inya Myaing Road
Bahan Township, Yangon
From:
Name of service provider company:
Name of Proprietor:
Contact number:
Address:

17. UNGM Registration
UNICEF is part of the United Nations Global Market (UNGM). Accordingly, all proposers are encouraged to become a UNICEF vendor by creating a vendor profile in the UNGM website:
All documents related to this LRPs and updated Q& A will be uploaded in UNGM Web page: 17

18. General Terms and Conditions
UNICEF's General Terms and Conditions of Contract will apply to any contract(s) awarded in connection with this proposal.
By signing the Request for Proposal for Services Form, each Proposer is deemed to have confirmed its acceptance of the UNICEF General Terms and Conditions. 18

19. Ethical Standards
UNICEF's Ethical Standards of Contract will apply to any contracts awarded in connection with this proposal.
By signing the Request for Proposal for Services Form, each Proposer is deemed to have confirmed its acceptance of the UNICEF Ethical Standards in paragraph 3, page 16 of this proposal. 19

20. About UNICEF
Please be reminded that we have access to limited resources as UNICEF is a non-profit making organization which raises all its funds through voluntary contribution.
We are expecting to receive your most cost effective proposal at your earliest convenience.
Beware of the submission deadline. 20

21. Thank You !