How to Plan Business Trips and Itineraries Planning Travel How to Plan Business Trips and Itineraries

Planning Who? Where? When? Why? Write a Checklist!!! Ensure you have the full details regarding the travel, who is travelling (full names) and why – ie do they need to be somewhere at a specific time?

Checklist Flights Accommodation Expenses Transfers Passport Insurance

Company checklist Does your company have? Policy and procedures to be followed for travel A preferred travel agent A preferred airline company A preferred accommodation provider A preferred rental car company Any company discount arrangements

Flights Preferred Agency Corporate Agency Budget Times and Dates If the company has no preferred agency – then people may have preferences themselves that the company may be happy to meet.

Accommodation Preferred Accommodation Location Room Preference

Expenses Credit card Foreign Currency Taxi Chit

Transfers Taxi Arranged Transport Rental Car

Passport Validity – 6 months before expiry Nationality Visas INSURANCE

ITINERARY Flight Details – Dates, Times, Check-in Info……. Transfer Details Accommodation Details – Address, Phone Numbers….. Rental Car Details – Company, Booking numbers…… Meeting Schedule

Traveller’s Package All Documentation Flights Accommodation Rental Cars Schedules Contact information Hotels Emergency Contacts Company Contacts

Travellers Meeting and daily schedules These schedules help the administrator to ensure that all arrangements have been made and confirmed provide the traveller with a security blanket answer questions such as: What time do I need to be at the airport? How long will I be in transit? Who is picking me up? Where is my hotel? What time is my next meeting?

References Business Administration and Supervision – Kris Cole Nicky Hodges www.Google.com www.houseoftravel.co.nz