1. TRAVEL Travel Authorization Make Reservations Travel Travel Expense Voucher Signatures Submit to Business Office

2. PRIOR TO TRAVELING

3. MAKING RESERVATIONS UNIVERSITY PCARD REQUEST TAX EXEMPT AT HOTELS EXTRA INSURANCE COLLECT RECEIPTS CHECK THE TRAVEL POLICY FOR CHANGES IN HIGH COST CITIES FOR HOTELS RENTAL CARS USE THE UNIVERSITY PCARD FOR ADDITIONAL INSURANCE

4. TRAVELING COLLECT ALL RECEIPTS FOR EVERY EXPENSES, EXCEPT MEALS MEALS ARE A SET PER DIEM DO NOT USE A PCARD FOR MEALS NEW OUT-OF-STATE MEAL RATES AS OF OCTOBER 1 ST MORNING $8 LUNCH $12 DINNER $26

5. FOREIGN TRAVEL TRAVEL AUTHORIZATION MINIMUM OF 2 WEEKS PRIOR AND BEFORE ANY EXPENSES OCCUR DOCUMENTS REQUIRED PARTICIPANTS LIST AND ALL EMERGENCY CONTACT INFORMATION TRAVEL ITINERARY COPY OF TRAVELERS PASSPORT

6. DON’T FORGET WHAT IS NOT ALLOWED! MEALS ON YOUR PCARD TIPS PERSONAL EXPENSES SEAT UPGRADES TRAVEL INSURANCE FOR FLIGHTS AND RENTAL CARS *** NON-ALLOWABLE PURCHASES ARE NOT LIMITED TO THIS LIST ***

7. QUESTIONS SUGGESTED FUTURE TRAINING ITEMS PLEASE EMAILBSHAFER@MSUBILLINGS.EDUBSHAFER@MSUBILLINGS.EDU THANK YOU BARB SHAFER 657-1710