University Technology Fee Advisory Board Status and Updates Colorado State University Libraries University Technology Fee Advisory Board FY 13-14 Status and Updates November 4th, 2013

Colorado State University Libraries Presentation Overview Budget Update Current Inventory Computing in the Library: Use Statistics Technology Updates Budget Estimate for Next Year

Colorado State University Libraries Budget Update

UTFAB Budget Request FY 13-14 Staff Support Cost Sharing Item  Quantity Cost Per Unit Total Cost Public Workstations   Replacement Scanning Stations 16 $2,000 $32,000.00 Replacement Desktops 2  $800 $1,600.00  Circulating Laptops Replacement MacBook Pro 13” 50 $1,280 $64,000.00 Replacement HP Laptops 70 $1,206 $84,420.00 Replacement Mac Adapters $80 $4,000.00 Subtotal $ 186,020.00 Carry Forward FY12 - $ 1,397.16 Total $ 184,622.84 Staff Support Cost Sharing Tech Support Help Desk Smart Commons Apps support Loan Desk laptop checkout service 2 FTE

Budget Revisions FY 2013 Item Impacted Original Quantity Revised Quantity Original Unit Cost Revised Unit Cost Original Item Total Revised Item Total Total Savings   Replacement Scanning Stations - revised cost estimate 16   $2,000 $1,710 $32,000 $27,360 $4,640   Replacement HP Laptops - reduced quantity purchased 70 50 $1,206 $84,420 $60,300 $24,120   Replacement Mac Adapters - reduced quantity purchased 32 $80 $4,000 $2,560 $1,440   Total cost reduction $30,200

FY 13-14 Budgeted vs. Expenditures-To-Date Colorado State University Libraries FY 13-14 Budgeted vs. Expenditures-To-Date Vendor/Payee Item Initial Budget Revised Budget Actual Zunesis Scanning stations $32,000.00 $27,360.00 $27,363.04 Replacement desktops $1,600.00 $1,433.24 RAMtech Macbooks $64,000.00 $57,918.00 HP laptops $84,420.00 $60,300.00 Mac adapters $4,000.00 $2,560.00 $2,559.68 Keyboards   $659.80 Totals $186,020.00 $155,820.00 $150,233.76 FY 12-13 Carry Forward ($1,397.16) $184,622.84 $154,422.84 $148,836.60 Total Unspent $5,586.24

Colorado State University Libraries Current Inventory Area Equipment Quantity General Lab Desktop Computers 210 Scanning Stations 16 Print Release Stations & Printers 4 Microtext Scan Stations 2 Video Post Processing Rooms MacPro Editing Stations Classroom 1 13  Classroom 2 41 Classroom 3 29 Classroom 4 Desktop Computers OFFLINE until 06/2014 31  Assistive Technology Rooms 7 Total Desktop Computers  324 Video Production Rooms Panasonic AG HMC150p Pro Camcorder Checkout Fleet Mac Laptops 124 PC Laptops 50 iPads 40

Colorado State University Libraries

Colorado State University Libraries Computing in the Library: Use Statistics

Colorado State University Libraries Desktop and Laptop Use Comparison October 28, 2011 Desktops Macs 124 New HPs 50

Colorado State University Libraries

Colorado State University Libraries MacBook and Laptop Checkouts September Total Number of MacBooks: 2011: 109 2012: 114 2013: 124 Total Number of Dells/HPs: 2011: 130 2012: 60 2013: 50

Colorado State University Libraries Behavioral Sciences Building Checkout Laptop Usage 2011 January – December 8,633 January – October 7,368 2012 January – December 7,003 January – October 6,041 2013 January – October 5,468

Colorado State University Libraries One Week Checkout Service *40 will be in service shortly (10 partially funded by UTFAB) 34 iPad 2 (Fleet of 34*) One Week Checkout Service

Colorado State University Libraries Partnership between CSU Libraries and the Poudre River Public Library District. Access to 10,000 downloadable e-books, audiobooks and magazines (Zenio) – popular reading. CSU Libraries issues free PRPLD library cards to students, to provide access to OverDrive at PRPLD. First Year – Proof of Concept.

Colorado State University Libraries Technology Update

Colorado State University Libraries HP Z1 Scanning Stations

Colorado State University Libraries 3D Printer in Use

Colorado State University Libraries WiFi Update Short term: Moved all checkout devices to High Speed connection Legacy devices slowing WiFi down for everyone else so raise the minimum connect rate to exclude oldest devices Long term: Adjust Wireless network in Morgan as necessary Targeted by UTFAB along with Clark A and C.  Clark C is in progress Morgan wireless re-design in process NOC will provide update to UTFAB

Colorado State University Libraries New Book Scanner

Colorado State University Libraries

Colorado State University Libraries Upgraded B & W Printers Smart Commons, 1st Floor Three Xerox Phasers 4600 5550/DT Monochrome 4 3 cents per page single Improved reliability Improved speed One Xerox Phaser 6500/DN Color 12 cents per page single

Colorado State University Libraries Pull Through Cables Odds & Ends Repair Table Top Outlets Added Pull Through Cables

Estimated Budget Request for Next Year Colorado State University Libraries Estimated Budget Request for Next Year

Expected Budget Request for Next Year Item  Quantity Cost Per Unit Total Cost Public Workstations   Classroom 175 computers & Monitors 31 $1,093.00 $33,883.00 ATRC computers & monitors 7 $7,651.00 Replacement MacBook Pro 13” 42 $1,000.00 $42,000.00 HP Laptops 20 $1,206.00 $24,120.00 Ipads 30 $500.00 $15,000.00 BSB HP Laptops 25 $30,150.00 BSB macbooks 10 $10,000.00 Total $162,804.00 Staff Support Cost Sharing 2 FTE Tech Support Help Desk Smart Commons Apps support Loan Desk laptop checkout service

Colorado State University Libraries Thank you