Invigilating Cambridge exams

Agenda Welcome and agenda Key definitions Before the exam After the exam Your role and responsibilities Dealing with the unexpected During the exam Consolidation

Your role and responsibilities

Your role As an invigilator you must: give all of your candidates the same exam experience ensure the security of each exam – before, during and at the end prevent possible malpractice know how to deal with the unexpected help organise candidates at the start and end of the exam provide the correct information and material for each exam.

Your responsibilities As an invigilator you must also: be clear about the times and days you are working arrive on time carry identification dress smartly and wear soft-soled shoes be familiar with Parts 4 and 5 of the Cambridge Handbook. 5

Number of invigilators This table states the number of invigilators that must be present in the exam room. Written exam At least 1 invigilator to 30 candidates Practical exam At least 1 invigilator to 20 candidates One invigilator must be present for every 20 candidates and at least 2 invigilators must be present when a test is being conducted, even if you have less than 20 candidates sitting the test. Full Centre Supervision At least 1 supervisor to 30 candidates

Helpful resources for the exam room Exam Day Checklist What to Say to Candidates in an Exam Information for Candidates Instructions for Scribes Instructions for Readers Good Practice Guide: Running Exams Involving Access Arrangements

Cambridge vs JCQ Cambridge JCQ Five-minute warning Posters inside and outside the room Key Times Full Centre Supervision Keep question paper packets Separate inspections No five-minute warning Posters outside the room Start times No Full Centre Supervision Do not keep question paper packets

Key definitions

Who is who in an exam Exams officer – The person with specific responsibility for administering Cambridge exams. Invigilator (sometimes known as supervisor) – The person who is responsible for the conduct of particular exam sessions. Candidate – Person who is entered for an exam.

Candidates in need of extra support Extra time Scribe Reader Modified papers Word processors Prompters Practical assistants The exams officer and Centre will inform you if there are any candidates with access arrangements in an exam.

Key Times The Key Time is a time, defined by the location and country of a Centre. The Key Time is specified by Cambridge. The Key Time is when all candidates taking timetabled exams must either be in an exam or under Full Centre Supervision.

Full Centre Supervision Candidates can: Candidates must not: be kept under Full Centre Supervision in the exam room or any other suitable room have access to books and revision notes during Full Centre Supervision talk to each other, as long as they do not disturb other candidates. communicate with anyone who is not under Full Centre Supervision or anyone who has already sat the exam have access to any communication device with or without access to the internet.

Key Time scenario 1 Is Full Centre Supervision required during the period of time indicated by the red arrow?

Key Time scenario 2 Is Full Centre Supervision required during the period of time indicated by the red arrow?

Key Time scenario 3 Is Full Centre Supervision required during the period of time indicated by the red arrow?

Dealing with the unexpected

Late arrivals Late before the Key Time: Allow the candidate into the exam. Do not notify us. Late after the Key Time: Warn them the exam board may not accept their script. Record reason for being late, arrival, start and finish times. Notify the exams officer.

Emergency situations Yours and your candidates’ safety is the most important thing! Follow the emergency procedure for keeping the exam secure only if safe to do so. Talk to the exams officer about applying for special consideration if necessary.

Malpractice and maladministration Action by a candidate that breaks our regulations and potentially threatens the integrity of our exams. Action by a Centre or its staff that breaks Cambridge regulations and potentially threatens the integrity of our exams. Both can happen before, during or after the exams and outside timetabled exams.

Special consideration Post-exam adjustment. Circumstances include: illness bereavement temporary injury. Talk to the exams officer if you think a candidate is eligible for special consideration.

Before the exam

Preparing the room

What is wrong with this exam room?

Candidates Before candidates enter Check the exam room is set up properly. Check you have everything prepared. When candidates enter Remove all unauthorised materials and items. Complete the attendance register. Check the identity of the candidates. When candidates are seated Make sure they are sitting in the correct place. Make sure they have all the items they need. Check and open the question paper packet. Distribute the question papers. Start the exam.

During the exam

During the exam Be alert to malpractice. Respond to requests to leave the room. Do not give advice to candidates on the content of the exam. Remove disruptive candidates. Maintain the required number of invigilators in the room. Call for help if necessary.

At the end of the exam

At the end of the exam Collect, collate and check all the answer scripts and question papers. If the Key Time has passed allow candidates to leave. If the Key Time has not passed keep candidates under Full Centre Supervision. Make sure candidates do not disturb others still taking exams.

Sorting and packing scripts Sort the scripts into the order shown on the attendance register. Do not leave scripts unattended at any time. Do not read or allow anyone else to read any of the scripts. Collect any unused stationery or equipment. Hand the scripts and attendance registers to the exams officer immediately for despatch.

Consolidation

Test your knowledge 1. What is the correct minimum distance between desks in the examination room? 1.25 m in each direction from the centre of one candidate’s chair to another’s. 2. What is the correct ratio of invigilators to candidates? Written exam – At least 1 invigilator to 30 candidates Practical exam – At least 1 invigilator to 20 candidates Full Centre Supervision – At least 1 supervisor to 30 candidates

Test your knowledge 3. What are some of the key features of Full Centre Supervision? Supervision (1 supervisor to 30 candidates), no internet access, no computers, no phones etc., no external contact, no disturbance to examinations in progress. 4. What should you do if you suspect that a candidate is committing malpractice? Warn them that they may be asked to leave the exam. Record what has happened and keep the evidence. Call for help if necessary. Inform the exams officer so they can report the incident to Cambridge using Exam Day – Form 9.

Test your knowledge 5. Which of the following are unauthorised materials? Mobile phone Bag Transparent pencil case Ruler Calculator in a case Fluffy toy mascot Clear plastic bottle of water

Never make assumptions – if in doubt ask your exams officer. And finally… Always: remain calm and vigilant prepare in advance – be aware of the Cambridge invigilation regulations keep a written record of any relevant circumstances – who/what/when maintain the right ratio of invigilators to candidates have a briefing with your exams officer before each exam. Never make assumptions – if in doubt ask your exams officer.

Thank you for listening Are there any questions? Remember where you can find many of the answers: Cambridge Handbook www.cie.org.uk/examsofficers

Any questions?