1. Invigilator Training Presented by [insert name here] October 2016
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Invigilator Training
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Presented by [insert name here]
October 2016

2. Welcome Insert any relevant information or delete this slide
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3. Aim of the training To ensure that new invigilators
understand their role and what is expected of them
understand how instructions for conducting exams should be applied before, during and after exams
To ensure that experienced invigilators
are reminded of their role and what is expected of them
are reminded how instructions for conducting exams should be applied before, during and after exams
are updated on any changes to instructions (relevant to an invigilator) for 2016/17
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4. Agenda Introduction to exams Instructions for conducting exams
Preparing for the exam
At the beginning of the exam
During the exam
At the end of the exam
Centre specific information and instructions
Questions and evaluation
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5. JCQ Exam periods (series) Centre number XXXXX Introduction to exams
ICE
Exam periods (series)
Centre number XXXXX
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6. Introduction to exams What is an invigilator?
“The invigilator is the person in the examination room responsible for conducting a particular examination session in the presence of the candidates. Invigilators have a key role in upholding the integrity of the external examination/assessment process.
The role of the invigilator is to ensure that the examination is conducted according to these instructions in order to:
• ensure all candidates have an equal opportunity to demonstrate their abilities;
• ensure the security of the examination before, during and after the examination;
• prevent possible candidate malpractice;
• prevent possible administrative failures.”
[JCQ ICE 6]
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7. Instructions for conducting exams
Preparing for the exam
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8. Preparing for the exam
Keeping question papers and other exam materials secure
Timetabling of exams
Starting times
Supervision of candidates
Timetable variations
Overnight supervision arrangements
[JCQ ICE 1, 2]
“If candidates are taking two or more examinations in a session, you may decide the order in which to hold them. You may also give candidates a short supervised break between papers within a session. During the short supervised break candidates must remain under formal examination conditions within the examination room whilst their scripts are being collected.“ ICE 2.9
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9. Preparing for the exam Using calculators Resources for exams
Candidate resources
The exam room
JCQ Checklist for invigilators (for written examinations)
What is provided to invigilators (exam room checklist)
The Equality Act 2010
Getting candidates into the exam room
[JCQ ICE 3, 4, 5]
“A reliable clock (analogue or digital) must be visible to each candidate in the examination room. The clock must be big enough for all candidates to read clearly.
Countdown clocks are not permissible.“ ICE 5.7
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10. Preparing for the exam Invigilation arrangements Role Ratios
Invigilators must…
Invigilators must not…
Ratios
Summoning assistance
Invigilation arrangements for candidates with access arrangements and other arrangements
[JCQ ICE 6, 7, 8]
“...at least one invigilator must be present for each group of 20 candidates or fewer sitting timed Art examinations or timetabled GCE AS/A2 Chemistry and Physics practical examinations; “ ICE 6.3
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11. Instructions for conducting exams
At the beginning of the exam

12. At the beginning of the exam
“In cases where it is impossible to identify a candidate due to the wearing of religious clothing, such as a veil, the candidate should be approached by a member of staff of the same gender and taken to a private room where they should be politely asked to remove the religious clothing for identification purposes.” ICE 9.3
Identifying candidates
Centre procedure
The people present
JCQ inspection
Question papers, stationery,
materials and other
equipment
Food and drink
Distributing papers
[JCQ ICE 9, 10, 11]
“Potential technological/web enabled sources of
information
such as:
o iPods;
o mobile phones;
o MP3/4 players;
o Smartwatches; and
o wrist watches which have a data storage device;
are not permitted.”
“Advice: You may wish to ask candidates to place their watches on their desk in sight of the invigilator prior to the examination commencing. “ ICE 11.1
“In order to avoid potential breaches of security care must be taken to ensure the correct question paper packets are opened. An additional member of centre staff, who can be an invigilator, must check the time, date and any other paper details before a packet is opened.” ICE 11.1

13. At the beginning of the exam
Starting the exam
Exam conditions
Invigilator announcement
Erratum notices
Dealing with candidate questions
[JCQ ICE 12]
Starting the examination
“Invigilators must also give candidates the following information before the examination.
You must: ...
• write your name, surname, (except for CCEA examinations), centre number, candidate number and unit or component code or paper details on your answer booklet(s) and on any additional answer sheet(s) used;” ICE 12.3
“Invigilators must not ...
• re-phrase a question for a candidate;
• explain any subject-specific or technical terms to a candidate;
....
• give any indication of the time elapsed or remaining where a question paper consists of distinct sections.” ICE 12.3
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14. Instructions for conducting exams
During the exam
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15. During the exam Supervising the candidates
“13.1 Invigilators must supervise the candidates throughout the whole time the examination is in progress and give complete attention to this duty at all times.“
Irregularities
Exam room incident log
Candidates who arrive late
Centre policy
Completing the attendance register
Recording candidate absence
[JCQ ICE 13, 14, 15]
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16. During the exam Leaving the exam room
“Upon completion of an on-demand BTEC examination, question papers must not be released to centre personnel and/or to candidates at any time. (This applies to both written and on-screen examinations.) .“ ICE 16.3
Leaving the exam room
Candidates who leave the room temporarily
Malpractice
Dealing with suspected malpractice
Emergencies
Emergency evacuation procedure
[JCQ ICE 16, 17, 18]
Dealing with malpractice
Dealing with emergencies
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17. Instructions for conducting exams
At the end of the exam
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18. At the end of the exam Finishing the exam Candidate details Rough work
Supplementary sheets
Collecting scripts
Order of collection
Checking names
Secure return of scripts, exam papers and materials
Unused stationery
[JCQ ICE 19, 20, 23]
Ending the examination Collecting the examination scripts
“At the end of the examination invigilators must:
• tell candidates to...make sure they have put any loose additional answer sheets in the order they answered the questions and inserted them inside the answer booklet. Paper clips or staples must not be used. Treasury tags should only be used if permitted by the awarding body marking the papers.“ ICE 19
“Invigilators must:...
...check that the names on the scripts match the details on the attendance register (except CCEA);”
“When checking that the names on the scripts match the details on the attendance register, if a mismatch of names is identified a note must be made on the attendance register.” ICE 20
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19. Centre-specific information and instructions
Insert information or delete this slide
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20. Questions and evaluation
Any questions
Evaluation form
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