1. 4. Before the Exams
This phase is about getting everything in place so that you are ready for the start of the exams, this includes all the exam materials, preparing the rooms and getting in touch with Supervisors.

2. Forms Clash Forms Access Arrangements Change in Starting Time
Please give a copy of these forms to the Supervisor (if applicable)
Clash Forms
Access Arrangements
Change in Starting Time
Use of Photocopies for Literature Open Books components (0488 & 0486)
Alternative Venue

3. Despatches of Examination Materials
The key despatches of materials that you will receive are as follows:
Early Question Papers and Instructions– materials and instructions for project components, practical components, Art coursework components and speaking tests. (This you can open)
Admin Despatch – examination stationery (e.g. script envelopes, graph paper), Attendance Registers Forecast Grade forms and mark sheets for internally assessed work. (This you can open) Place the rest in the safe.
Question Paper Despatch – question papers for the main timetable period and answer sheets for multiple choice components (labels may come later). (Supervisor opens this)

4. Internally Assessed Mark Sheet/Forecast Grades
MS1 and Forecast grades MUST be submitted electronically
You DO NOT have to send the hard copies

5. Internally Assessed Mark Sheet/Forecast Grades
Use hard copies as drafts, then upload the information to CIE Direct

6. Brown Envelope : (one per component!!)
1) Copy of Internally Assessed Mark Sheet for the corresponding component. (Please print a copy from CIE Direct)
Do not forget to stick the corresponding label
Place the brown envelope in a grey envelope and stick the corresponding label
2) Summary Form downloaded from
You Keep
*Copy of all Internally Assessed Mark Sheets for all components.
*Copies of the Summary Forms
*Second Copy of the Attendance Register (must be kept together with all the others)
*Copies of all students’ work
3) Sample work (CDs-mp3)
4) Attendance Register

7. Safe: New regulations Contact Paula if not complying! Requirements:
Securely locked room
Solid door
If windows or glass panel on door: a) metal bars or b) alarm for that room
Up to 3 key holders
NEW! The safe should be bolted to the floor or wall. Please read information sent via on “Secure storage of exams material”
Contact Paula if not complying!

8. ADMINISTRATION OF EXAMS
An ESSARP Supervisor has been assigned to your School. He/she must have already contacted you, if not contact me.
Make sure you both check, sign and date reception of all necessary Question Paper envelopes described in the Despatch Note.
The Supervisor will keep signed record in the plastic envelope provided by ESSARP, with Seating Plans/Attendance Registers, etc, as it will be requested by the Inspector or even by CIE before certificates are issued.
Also both sign Agreement during their first visit to your School. Please inform them of any Access Arrangements you have.

9. Schools’ Responsibility
Provide the necessary extra stationery- scissors, ball of string, etc.
Art & Design
Full Centre Supervision
Arrangement and distance between desks 1.25mts
Board
Clock
Noise – cleanliness
Candidate desk labels (Enrolment Site)
Rooms
Candidates’ Behaviour & Regulations

10. Supervisors’ Responsibility
Arrive on time
Go to the safe and get the correct material
Conduct the supervision during the exams
Make the necessary reports in case of malpractice
Check the Additional Materials List before each component
Make sure candidates do not enter with unauthorised material
Make sure all regulations are complied with
Leave the material ready for the pick-up man

11. Additional Materials List
We will send the link for you to be able to download it.
Or you can run a copy of the one sent to the Supervisor.