1. Access arrangements training
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This training presentation is provided as an example only.
Centres vary in how they work, how they train staff and the resources they use. Customise this presentation for use in your centre. Rather than overloading your presentation with bullet points, consider giving relevant handouts to trainees during the session.
As an example, we have suggested relevant handouts on slides 8-13 to support informing facilitators and invigilators what they may do, must do and must not do when supporting/supervising candidates.
Access Arrangements:
Training for facilitators & invigilators supporting/supervising candidates
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Access Arrangements training 2014/15

2. Welcome Timings Housekeeping
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Access Arrangements training 2014/15

3. Aim of the training
To meet JCQ general principles for the invigilation of candidates with access arrangements in that:
“Exam officers, working with SENCos, must ensure that both invigilators and those acting as an Oral Language Modifier, a practical assistant, a reader, a scribe or a Sign Language Interpreter fully understand the respective role and what is and what is not permissible in the examination room.”
[JCQ Instructions for conducting examinations (ICE) section 7]
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Access Arrangements training 2014/15

4. What are access arrangements?
“Access Arrangements are pre-examination adjustments for candidates based on evidence of need and normal way of working.
Access Arrangements allow candidates/learners with special educational needs, disabilities or temporary injuries to access the assessment without changing the demands of the assessment... In this way Awarding Bodies will comply with the duty of the Equality Act to make 'reasonable adjustments'.”
JCQ website
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Access Arrangements training 2014/15

5. Which access arrangements require a facilitator?
“...a person is appointed to facilitate an access arrangement...
a practical assistant
a prompter
an Oral Language Modifier
a reader
a scribe
a Sign Language Interpreter”
[JCQ Access arrangements and reasonable adjustments (AA) section ]
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Access Arrangements training 2014/15

6. Invigilation of access arrangements
A separate invigilator is required for access arrangement candidates requiring the support of a facilitator on a one-to-one basis, unless where approved in the regulations, the facilitator is also allowed to act as the invigilator
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Access Arrangements training 2014/15

7. Access arrangement candidates
Candidates are made aware of the access arrangements that are in place for them prior to exams taking place
Facilitators will introduce themselves to candidates and inform them of the rules of the arrangement(s) before each exam starts
Invigilators will introduce themselves to candidates (where invigilating on a one-to-one basis) and provide candidates with the standard invigilator announcement before each exam starts and conduct the exam room as per invigilation training
The following slides identify:
the role of facilitators supporting candidates with access arrangements
the role of invigilators supervising candidates with access arrangements
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Access Arrangements training 2014/15

8. Oral Language Modifier (OLM)
An OLM
“...is a responsible adult who may clarify the carrier language used in the examination paper when requested to do so by a candidate.”
may also act as a reader
An OLM cover sheet (Form 6A) must be completed
A JCQ OLM memory aid will be issued to you for each exam
[JCQ AA 5.11]
The invigilator must:
“listen carefully and observe the conduct of the Oral Language Modifier throughout the duration of the examination.
countersign the cover sheet ensuring that it accurately reflects the actions of the Oral Language Modifier during the examination.”
[JCQ ICE 7.1]
Handouts: copy of JCQ AA 5.11 and Form 6A
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Access Arrangements training 2014/15

9. Practical assistant (PA)
A PA
is a responsible adult who carries out, where approved, “...practical tasks according to the candidate’s instructions”
may also act as a reader and/or scribe where the arrangement(s) is approved
A PA cover sheet (Form 3) must be completed
[JCQ AA 5.14]
The invigilator will:
“...be made aware, prior to the examination, of the particular task(s) the practical assistant will be performing”
[JCQ ICE 7.2]
Handouts: copy of JCQ AA 5.14 and Form 3
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Access Arrangements training 2014/15

10. Prompter
A Prompter
“...is a responsible adult who may sit beside the candidate in order to keep him or her focused on the need to answer a question and then move on to answering the next question.”
“may also act as a an OLM or PA where the arrangement(s) is approved”
[JCQ ICE 8.4 & AA 5.10]
“The invigilator may act as a prompter, a reader and/or a scribe where the candidate is accommodated separately on a one to one basis.”
[JCQ ICE 8.4]
Handouts: copy of JCQ AA 5.10 and ICE 8.4
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Access Arrangements training 2014/15

11. Reader
A Reader
“...is a responsible adult who reads the instructions of the question paper and the questions to the candidate. This may involve reading the whole paper to the candidate or the candidate may request only some words to be read.”
“...may act as a practical assistant, a prompter, a reader, a scribe and/or a Sign Language Interpreter as long as permission has been given for these arrangements.”
A JCQ Reader memory aid will be issued to you for each exam
[JCQ AA 5.5]
Invigilation
“Where the candidate and reader are accommodated separately, on a one to one basis, the invigilator may additionally act as the reader
Where candidates require only occasional words or phrases to be read, three or four candidates may share one reader. The candidate will need to put up their hand or use a prompt card when he/she needs help with reading. If the group is accommodated separately a separate invigilator will be required.”
[JCQ ICE 7.3]
Handout: copy of JCQ AA 5.5
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Access Arrangements training 2014/15

12. Scribe A Scribe A Scribe cover sheet (Form 2) must be completed
“...is a responsible adult who... writes down or word processes a candidate’s dictated answers to the questions.”
“...may act as a practical assistant, a prompter, a reader and/or a scribe as long as permission has been given for these arrangements.”
A Scribe cover sheet (Form 2) must be completed
A JCQ Scribe memory aid will be issued to you for each exam
[JCQ AA 5.7]
Invigilation
“Where the candidate and scribe are accommodated separately, on a one to one basis, the invigilator may additionally act as the scribe.”
[JCQ ICE 7.4]
Handouts: copy of JCQ AA 5.7 and Form 2
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Access Arrangements training 2014/15

13. Sign Language Interpreter (SLI)
“The role of a Sign Language Interpreter is to present the questions in a different language without:
changing the meaning;
adding any additional information or;
providing an explanation as to what the question requires of the candidate.”
A SLI cover sheet (Form 6) must be completed
A JCQ SLI memory aid will be issued to you for each exam
[JCQ AA 5.13]
Invigilation
“Candidates requiring the use of a Sign Language Interpreter may need to be accommodated in another room, in which case a separate invigilator will be required.”
[JCQ ICE 7.5]
Handouts: copy of JCQ AA 5.13 and Form 6
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Access Arrangements training 2014/15

14. Other arrangements
There are other access arrangements that may be in place for candidates
Not all arrangements require a facilitator e.g.:
Extra time
Modified papers
Read aloud / use of an examination reading pen
Separate invigilation
Supervised rest breaks
Use of a word processor
Invigilators will be briefed on the supervision of these arrangements prior to each exam session
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Access Arrangements training 2014/15

15. Questions and evaluation
Any questions?
Evaluation
Did we achieve our aims?
Thank you for attending
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Access Arrangements training 2014/15