California High School Exit Examination (CAHSEE) Test Administration Training for Test Site Coordinators, Test Examiners, and Proctors September, 2014

SBCUSD September, Presentation Objectives General Updates What’s New Overview of CAHSEE Maintaining Test Security Test Site Coordinator, Test Examiner, and Proctor Responsibilities Resources Questions and Answers

SBCUSD September, General Updates No changes to CAHSEE content or administration for 2014–15: Seven administrations Dates and guidelines available at Content for English-language arts and mathematics based on content standards adopted by the State Board of Education in 2003 Grade ten census administration used in calculating Adequate Yearly Progress to meet federal requirements

SBCUSD September, What’s New Administration Training Video posted on ETS CAHSEE Web site at: Performance Roster and Demographic Summary Reports are available for download through CAHSEE Online. Student demographic data changes for CAHSEE are made through CALPADS

SBCUSD September, Overview of CAHSEE

SBCUSD September, 2014 CAHSEE Purpose Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics 6 Reminder: Students must be enrolled at your site before they can test.

SBCUSD September, CAHSEE Content The CAHSEE has two parts:  English-language arts (ELA) State content standards up to grade ten  Mathematics State content standards in grades six, seven, and Algebra I

SBCUSD September, CAHSEE Requirement All students, except for eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.

SBCUSD September, CAHSEE Requirement The CAHSEE requirement can be satisfied by:  passing the examination, or  for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section , or  receiving a local waiver pursuant to EC Section 60851(c).

SBCUSD September, 2014 SBCUSD Options to Participate in CAHSEE 10

SBCUSD September, CAHSEE Testing Opportunities Grade ten: one time (February, March, or May) Grade eleven: *two times Grade twelve: *at least three, but up to five times Adult students: *three times * May participate in successive administrations.

SBCUSD September, 2014 Test Scheduling Guidelines Schools should begin testing between 8:00 and 10:00 a.m. on the day of testing to ensure test security Students on non-traditional school day schedules may begin later if test security can be ensured Schools notify Cindi regarding irregular test schedule prior to administration ▫ District coordinator must ETS CAHSEE Support irregular test schedule Districts determine their own criteria for classifying students in a particular grade Class of ▫ “Class of” – Determines Testing for SBCUSD students

SBCUSD September, Test Day Test Session Approximate Working Time Approximate Total Administration Time Day 1 ELA 12 hours 2 hours 30 minutes 2 1 hour 30 minutes 2 hours Day 2 Math 1 1 hour 30 minutes 2 hours 2 1 hour 30 minutes 2 hours Approximate Testing Times

SBCUSD September, Manuals are posted for reference. 14 CAHSEE Resources from ETS

SBCUSD September, Refer to the CAHSEE Project Calendar CAHSEE Resources from ETS (Continued)

SBCUSD September, Additional resources and special services form CAHSEE Resources from ETS (Continued)

SBCUSD September, Test Site Coordinator Responsibilities TSC

SBCUSD September, Before Testing Attend training Send signed Test Security Agreement and Affidavits to LEA coordinator Read the responsibilities and procedures in the “test site coordinator” section of the LEATSCM TSC

SBCUSD September, Maintaining Test Security

SBCUSD September, Maintaining Test Security (Continued) TSC

SBCUSD September, Maintaining Test Security (Continued)  Keep materials in secure, locked storage  Establish and maintain procedures that will prevent cheating  All test examiners, proctors, and other school personnel must be properly trained; they must also sign and submit a Test Security Affidavit  The wide use of cell phones and text messaging requires test examiners and proctors to be extremely vigilant  The return of test booklets and materials must be monitored closely TSC

SBCUSD September, Inform parents, students and teachers about the testing schedule Inform teachers about their students’ attendance at the testing session Work with your LEA coordinator to resolve problems Before Testing (Continued) TSC

SBCUSD September, Organize and supervise all activities necessary to conduct testing at school site Collect signed Test Security Affidavits from all who have access to test materials Control inventory.  Use Test Site Security Tracking Form and Inventory Form-Test Site Before Testing (Continued) TSC

SBCUSD September, 2014 Initial orders:  Will be placed for district sites based on counts of students who need to pass  District sites will submit initial orders as requested for audio CDs and special version books for use with the CDs  Charter sites will submit initial orders as requested including audio CDs and special version books for use with the CDs Prevent excessive materials ordering  “Excessive materials” is the difference between the sum of the number of tests scored and 80 percent of the tests ordered by the LEA for the entire school year. The difference must be greater than 100 to be “excessive materials.” Ordering Materials 24 TSC

SBCUSD September, 2014 Before Testing (Continued) Receive test materials Conduct an inventory of all materials within 24 hours of receipt Sign, date and fax or to Accountability & Educational Technology – Look at sequence numbers written on top of the boxes and make sure all boxes are accounted for  Box 1 of 10, 2 of 10, etc. Reseal and Sign over tape TSC 25

SBCUSD September, Receive test materials (starting about 2 weeks before test administration)  Shipment 1: nonsecure testing materials  Shipment 2: secure testing materials  Shipment 3: Pre-ID answer documents Warehouse will usually deliver 1 & 2 Answer Docs may need to be picked up by Coordinator Before Testing (Continued) TSC

SBCUSD September, Sample Test Site Packing List. This form shows all the materials your school site boxes contain. Before Testing (Continued) TSC

SBCUSD September, Follow the checklist for Inventorying Test Materials at the Test Site (pg. 24 of the LEATSCM) Save original boxes for return shipments For more materials, send a CAHSEE Order Form to: Indicate the materials received on page 2 of the Test Site Packing List and Security Tracking Form Before Testing (Continued) TSC

SBCUSD September, 2014 Sample Inventory Form Test Site. This form helps you to account for all test booklets. TSC For test examiners receiving materials Bring copies to Accountability and Educational Technology at end of testing Inventory Control Forms 29

SBCUSD September, 2014 Inventory Control Forms For students receiving testing materials Bring copies to Accountability and Educational Technology at end of testing TSC 30

SBCUSD September, Keep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administration Test booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary. Before Testing (Continued) TSC

SBCUSD September, Train test examiners and proctors Include the following:  Responsibilities of test examiners and proctors  Security of test materials Active monitoring of students during testing Watch for electronic devices  Testing schedules and locations  Preparation of test locations for test administration  Arrangement for proctors – must be 2 adults in the testing room at all times Before Testing (Continued) TSC

SBCUSD September, Train test examiners and proctors (continued)  Information about students who have accommodations/modifications in IEP or 504 plan Directions for Administration-Special Test Versions manual  Verification of student’s identity  Distribution of test materials  Assistance with directions  Administration of the test Before Testing (Continued) TSC

SBCUSD September, Train test examiners and proctors (continued)  Completion of score codes  Collection of, and accounting for, all test materials  Scheduling and procedures for returning test materials to test site coordinator Before Testing (Continued) TSC

SBCUSD September, Prepare answer documents  One answer document must be submitted for each student testing  If using Pre-ID service, prepare blank answer documents for recently enrolled students who have not passed one or both sections  VOID documents for students who are no longer enrolled or who were incorrectly included in the Pre-ID file Before Testing (Continued) TSC

SBCUSD September, Prepare and distribute test materials using the Inventory Form-Test Site Materials for Each Test Examiner Number to Include Directions for Administration manual1 per examiner Test booklets1 per student + 1 for examiner Answer documents1 per student + 1 blank No. 2 pencils1 per student + a few extras Before Testing (Continued) TSC

SBCUSD September, Every testing room must have at least one proctor, 2 adults in room Actively monitor the test administration Visit each testing room to make sure administration scripts are being read word-for-word Ensure students have sufficient time to test Ensure proper monitoring of breaks and extended breaks taken during testing, such as lunch During Testing TSC

SBCUSD September, Be prepared for emergency situations, restroom passes, etc. Document testing incidents and potential test security breaches  If applicable, complete the Test Administration Incident Report Form and/or the Test Security Breach Report Form. Ensure compliance with all examination procedures During Testing (Continued) TSC

SBCUSD September, Maintaining Test Security (Continued)  Handle potential testing irregularities. Call Accountability and Educational Technology to report security breaches or test administration incidents  Cooperate with GCS Field Research (formerly Global Compliance Services) when they conduct security audits: Before testing During testing After testing TSC

SBCUSD September, During Testing (Continued) TSC

SBCUSD September, 2014 During Testing (Continued) Document incidents on the Test Administration Incident Form, if applicable. TSC 41

SBCUSD September, Maintaining Test Security (During Testing)  It is important to inform students before and during testing that, if they are found cheating or to have compromised the security of the examination, their test results may be invalidated. TSC

SBCUSD September, Maintaining Test Security (During Testing, continued)  Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration.  If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored. TSC

SBCUSD September, Administration Reminders:  Scratch paper is not allowed.  Do not allow students to use extra paper to answer their ELA writing tasks.  All responses to math and ELA items, including writing task, must be recorded with No. 2 pencil on a single answer document.  Do not use a pre-ID answer document from one administration for another.  Do not use correction fluid on any answer documents. During Testing (Continued) TSC

SBCUSD September, Administration Reminders (Continued)  Do not use paper clips, tape, staples, or glue on the answer documents.  Do not attach removable “self-stick” notes to the answer documents.  Do not disassemble or pull pages out of the multi-page answer document or insert additional pages.  If an answer document is damaged, the answers must be transcribed onto a new one and all student fields must be hand- marked. During Testing (Continued) TSC

SBCUSD September, Testing variations:  Provide accommodations and/or modifications to eligible students if specified in their IEP or 504 plan  Provide identified English learners authorized test variations if regularly used in the classroom During Testing (Continued) TSC

SBCUSD September, Collect all examination materials after each test session Verify that all test materials from test examiners are accounted for Put the scorable answer documents in a secure place between test sessions After Testing TSC

SBCUSD September, Prepare answer documents for return Inspect for stray marks If a student has a Pre-ID answer document, check to make sure the fields that were not Pre-ID are filled in. If a student is new or does not have a Pre-ID answer document, all data must be hand-marked. After Testing (Continued) TSC

SBCUSD September, Check answer documents Check that Box 3 Score Code is completed on all scorable answer documents After Testing (Continued) TSC

SBCUSD September, Check Box 24 Accommodations and Modifications  Test examiner must grid Box 24 Accommodations and Modifications codes if any were actually used.  Test site coordinator’s or designee’s signature is required to confirm that accommodations and/or modifications were offered whether used or not. After Testing (Continued) TSC

SBCUSD September, If used, the correct code must be hand-marked on the answer document. After Testing (Continued) TSC

SBCUSD September, Transcribe student answers as required:  If any student marks answers anywhere other than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student.  If a student uses more than one answer document, answers must be transcribed into a single document. Pages from two documents may not be physically combined. After Testing (Continued) TSC

SBCUSD September, VOID an answer document if:  The document has been damaged.  It is a Pre-ID document for a student who is no longer enrolled in the LEA.  A student has used more than one answer document and the answers have been transcribed onto another that has already been included in the scorable materials. After Testing (Continued) TSC

SBCUSD September, Prepare scorable answer documents for return  Locate the large plastic bag labeled “Test Site Coordinator Packet” that contains all your return instructions and labels.  Separate and count answer documents by grade.  Do not mix scorable and non-scorable materials. After Testing (Continued) TSC

SBCUSD September, Prepare scorable answer documents for return (Continued)  Use appropriate SGID for each grade Hand-mark section B: Grade, Number of Answer Documents, Date of Exam  Place SGID on top of appropriate grade level documents  Wrap each bundle with paper bands provided in groups of 100  Place BLUE Shipping Labels on boxes with scorable answer documents After Testing (Continued) TSC

SBCUSD September, 2014 Coffee/Brown Grade 10 only Caribbean/Teal Grade 11 only Avocado/Green Grade 12 only Midnight/Gray Adult education only 56 School and Grade Identification (SGID) Sheet SAMPLE After Testing (Continued) TSC

SBCUSD September, Prepare nonscorable materials for return  Test Site Packing List and Security Tracking Forms  Unused SGIDs  Test Booklets, including large print and Braille  Audio CDs  All original copies of transcribed essays Place PINK shipping labels on boxes with non-scorable materials After Testing (Continued) TSC

SBCUSD September, Enter school scorable totals Enter school non-scorable totals After Testing (Continued) TSC

SBCUSD September, Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned. Place the appropriate pre-addressed UPS label to the immediate left of the designated color-coded label. After Testing (Continued) TSC

SBCUSD September, 2014 Return of Scorables 4:00 p.m. Scorable materials must be returned no later than 4:00 p.m. Thursday following test administration Copies in HAND of the following: 1.SGIDs 2.Inventory Control Form – Examiner and Student sign out/in 3.Test Site Packing List and Security Tracking Form – page 2 4.Security Affidavits (if not previously turned in) 5.Test Irregularity Reports (if any) TSC 60

SBCUSD September, 2014 Contact Information Accountability and Educational Technology Cindi Blair Jeffrey Im Barbara Richardson TSC

SBCUSD September, Test Examiner Responsibilities TE

SBCUSD September, Before Testing Attend training Read and sign CAHSEE Security Affidavit Read the Directions for Administration (DFA) TE

SBCUSD September, Before Testing (Continued) TE

SBCUSD September, Set up the testing room  Students face the same direction and have at least four feet from center of desk to center of desk Cover or erase any information that could clue answers for students Place a ‘Testing, Do Not Disturb’ sign outside the door Post ‘No Electronic Devices’ sign in testing room Before Testing (Continued) TE

SBCUSD September, 2014 Sample Inventory Form Test Site. This form helps you to account for all test booklets. TSC For test examiners receiving materials Bring copies to Accountability and Educational Technology at end of testing Inventory Control Forms TE 66

SBCUSD September, 2014 Inventory Control Forms For students receiving testing materials Bring copies to Accountability and Educational Technology at end of testing TE 67

SBCUSD September, Maintaining Test Security (During Testing)  It is important to inform students before and during testing that, if they are found cheating or to have compromised the security of the examination, their test results may be invalidated. TE

SBCUSD September, Maintaining Test Security (During Testing, continued)  Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration.  If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored. TE

SBCUSD September, Verify identification of students (only students on the list that you received should be tested) Give pre-identified answer documents to the correct students During Testing TE

SBCUSD September, Administration Reminders:  Scratch paper is not allowed.  Do not allow students to use extra paper to answer their ELA writing tasks.  Students should not have books, papers, cell phones, or any electronic devices on their desks.  All responses to math and ELA items, including writing task, must be recorded with No. 2 pencil on a single answer document.  Do not use a pre-ID answer document from one administration for another.  Do not use correction fluid on any answer documents. During Testing (Continued) TE

SBCUSD September, Hand out the test booklets in the order that you receive them Follow and read the directions exactly as they are written in the DFA Check that students are responding in the appropriate sections and are working independently During Testing (Continued) TE

SBCUSD September, 2014 Make sure that each student:  Signs name in Box 1 of the answer document  Enters the version number and the barcode number from the back of the test booklet onto the answer document in each portion of the test. 73 During Testing (Continued) TE

SBCUSD September, Approximate Testing Times During Testing (Continued) TE

SBCUSD September, 2014 If some students need more time and have to go to another testing room, the test examiner should collect the test booklets and answer documents from the students A proctor or other school staff should escort the students to the designated testing room No students should leave a testing room with the test booklets and answer documents by themselves During Testing (Continued) TE

SBCUSD September, Document incidents on the Test Administration Incident Form, if applicable. During Testing (Continued) TE

SBCUSD September, Account for all test booklets and answer documents  Separate the answer documents from the test booklets and make sure that no answer documents are inside test booklets  Separate answer documents by grade You must account for ALL testing materials After Testing TE

SBCUSD September, After Testing (Continued) Code Boxes 17 and 24, if applicable. TE

SBCUSD September, After Testing (Continued) Code Box 3 (Score Code) for all students TE

SBCUSD September, Return the test materials following the procedure your test site coordinator has set up. After Testing (Continued) TE

SBCUSD September, Proctor Responsibilities Attend training Read, agree to, sign, and return CAHSEE Test Security Affidavit to TSC Assist test examiner with the following:  Distribute materials  Monitor students during testing  Collect materials

SBCUSD September, Resources

SBCUSD September, Opportunities to Participate Scoring Opportunities  Reviewers  Differential Item Functioning (DIF) reviews after each census administration  Contact Tina Loera at or

SBCUSD September, Training Presentation Available Presentation materials posted at:   Look in the “About CAHSEE” tab

SBCUSD September, CAHSEE Regulations California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections to 60859) The CAHSEE regulations can be found at ents/cahseedec09regs.doc ents/cahseedec09regs.doc

SBCUSD September, Special Education and English Learner Resources Available at:  Q & A about Test Variations  Request for Test Variations  Scribe Guidelines  Matrix 2: Testing Variations, Accommodations, and Modifications for Administration of the California High School Exit Examination, California English Language Development Test, and Physical Fitness Test  Matrix 3: English Learner Test Variations for Administration of the California High School Exit Examination and the Physical Fitness Test

SBCUSD September, Student Testing General Guidance Available at:  CDE division updates  Test administration dates  Other guidance for California public schools

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