1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review November 18, 2008 National Aeronautics and Space Administration

2 Agenda Slide Status of Critical Contact Center Systems Customer Contact Center Metrics Status of Critical IT Systems Invoice Workload - Daily Document Imaging Volumes AP Daily Performance Metrics AP-AR Outstanding Issues FbwT Daily Reconciliation Status FBwT Outstanding Issues FBwT Outstanding Issues Trend Chart Internal Controls Audit Activity Weekly-Status of ORR Action Items - NSSC Weekly-Status of ORR Action Items - Dryden, Marshall, SSC Weekly-Upcoming Events Feedback

3 All times Central Status of Critical Contact Center Systems Telephone System is operational Called NSSC123, listen to recording and menu and connect to an agent. Daily at 7:00 a.m. Remedy Help Desk is operational Logged in and checked the Console, Flashboards and Bulletin Board. Daily at 7:00 a.m. Centergy Server is upChecked Quickcom and the Reader Board.Daily at 7:00 a.m. Centergy Manager is operationalLogged in.Daily at 7:00 a.m. Voic – After Hours Messages – cleared Checked voice message light to confirm messages have been read and deleted. Daily at 7:00 a.m. Emergency After Hours Requests entered into Remedy Checked Remedy to confirm any after hours inquiries have been input. Daily at 7:00 a.m. After Hours Telephone messaging system is operational Called NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager. Daily at 7:00 p.m. Quality and Accuracy of InformationRandomly selected live calls and responses reviewed.Daily Time to AnswerReviewed time to answer Centergy and Report.Daily

4 Customer Contact Center Metrics Calls by Inquiry

5 Customer Contact Center Metrics Aging Help Desk Tickets

6 Status of Critical IT Systems SYSTEMSTATUSDOWNTIMEUPTIMECOMMENTS AWMSGREEN IAWGREEN ACaRTGREEN KOFAX-IRGREEN PCCGREEN PAY.GOVGREEN CIDTGREEN REMEDYGREEN SAPGREEN S-FTPGREEN TechDocGREEN

7 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

8 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

9 Performance Metrics for Key Indicators as of November 14, 2008

10 Interest Performance Metrics as of November 14, 2008

11 ARC Interest Breakdown as of November 14, 2008

12 DFRC Interest Breakdown as of November 14, 2008

13 GRC Interest Breakdown as of November 14, 2008

14 GSFC Interest Breakdown as of November 14, 2008

15 GSFC Interest Breakdown as of November 14, 2008 Continued

16 HQ Interest Breakdown as of November 14, 2008

17 JSC Interest Breakdown as of November 14, 2008

18 KSC Interest Breakdown as of November 14, 2008

19 LaRC Interest Breakdown as of November 14, 2008

20 MSFC Interest Breakdown as of November 14, 2008

21 MSFC Interest Breakdown as of November 14, 2008 Continued

22 NSSC Interest Breakdown as of November 14, 2008

23 Discounts Performance Metrics as of November 14, 2008

24 Transition Status of FI Invoices as of November 14, 2008

25 Aged AWMS Invoice Approvals

26 Aged AWMS Cost Requests

27 Aged AWMS Funding Requests

28 Aged AWMS Goods Receipt Approvals

29 Current Status of Invoices as of November 14, 2008

30 Look Ahead November , 2008

31 Wave 4 Pre-Transition Summary as of July 29, 2008

32 Wave 4 Pre-Transition Status as of November 14, 2008

33 GSFC Pre-Transition Potential Issues

34 Accounts Payable Outstanding Issues

35 Accounts Payable Outstanding Issues

36 Accounts Receivable Outstanding Issues

37 Other Outstanding Issues

38 ARC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonOriginal Amount 9/25/ PY 03 correction of canceling funds - pending center correction3, /25/ PY 03 correction of canceling funds - pending center correction /25/ PY 03 correction of canceling funds - pending center correction(2,510.77) 9/27/2008See recon PY 03 correction of canceling funds - pending center correction12, /29/ PY 03 correction of canceling funds - pending center correction1, /29/ PY 03 correction of canceling funds - pending center correction /30/ Pending cost approval from center(426.50) 9/30/ Pending cost approval from center(187.50) 9/30/ Pending backup information from Center(141.25) 9/3/2008Dep # 4Treasury with no SAP posting 3, /30/2008Dep # 97711Treasury with no SAP posting (525.00) Total September 2008 SOD16,712.67

39 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonOriginal Amount 10/16/ Pending Center approval (335.00) 10/27/ Pending Center approval (141.25) 10/1/2008Dep# Doc# 8Advance pending Center processing 104, /10/2008Dep# Doc#8Advance pending Center processing 16, /10/2008Dep# Doc#7Advance pending Center processing 14, /14/2008Dep# Doc#8Advance pending Center processing 176, /16/2008 Dep# Doc#8 - SAP# ( ) & ( ) & ( )Advance pending Center processing 620, /2/2008Dep# Doc# 7Advance pending Center processing 3, /2/2008Dep# Doc# 1Advance pending Center processing 2, /20/2008Dep# Doc#8Advance pending Center processing 19, /22/2008Dep# Doc#8Advance pending Center processing 37, /23/2008Dep# Doc#8Advance pending Center processing 9, /27/2008 Dep# Doc#8 - SAP# ( ) & ( )Advance pending Center processing /29/2008 Dep# Doc#8 - SAP# ( ) & ( ) & ( )( )Advance pending Center processing 123, /3/2008Dep# Doc# 7Advance pending Center processing 1, /30/2008 SAP# (NSSC ) "Liab / Deposit Clearing"Posting pending NSSC reference correction (15,645.50) 10/31/ reversal , /8/2008Dep# Doc# 8Advance pending Center processing 42, Total October 2008 SOD539,355.64

40 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonOriginal Amount 11/5/ Pending cost action by Center(637.00) 11/5/ Pending cost action by Center(102.00) 11/5/ Pending cost action by Center(34.00) 11/7/ Returned Check (2,500.00) 11/10/ Pending cost action by Center(114,492.64) 11/10/ Pending cost action by Center(1,984.93) 11/10/ Pending cost action by Center(84.75) 11/11/ A1I0SPending cost action by Center(28,932.74) 11/11/ A1I0VPending cost action by Center(15,635.07) 11/11/ A1I5VPending cost action by Center(867.98) 11/11/ A1I5YPending cost action by Center(469.05) 11/12/ Pending cost action by Center(24,932.37) 11/12/2008N043202PPending cost action by Center(6,572.93) 11/12/ Returned Check (71,998.56) 11/13/ Pending cost action by Center(32,484.75) 11/13/ DIT 16,840.00

41 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonOriginal Amount 11/13/ DIT 26, /13/ DIT 159, /13/ DIT 607, /13/ NSSC WCF pending receipt of IPAC 807, /13/ NSSC WCF pending receipt of IPAC 188, /13/ /3/ Advance pending Center posting40, /4/ (SAP# , , /12/08) Advance pending Center posting 2, /4/ Advance pending Center posting1, /5/ (SAP# /12/08) Advance pending Center posting 57, /6/ Advance pending Center posting /10/ Advance pending Center posting /12/ doc # Advance pending Center posting2, /12/ Advance pending Center posting5, Total November SOD1,617,540.60

42 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance March A4671FI to be processed by DFRC(1,036.00) Total March 2008 SOD(1,036.00) April B3178FI to be processed by DFRC - orig. $ (3,638.00) Total April 2008 SOD(3,638.00) June 2008 M FI to be processed by DFRC(1,515.14) June C8292FI to be processed by DFRC - orig $ June D1207FI to be processed by DFRC(2,640.00) June rejection of March - Feb IPAC Cor. - DFRC to correct originally postings to rejection in September June FI to be processed by DFRC(15,804.70) Total June 2008 SOD (19,290.74)

43 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance July C9842FI to be processed by DFRC(110.00) July E0634FI to be processed by DFRC(5,478.00) July E0635 FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled(5,666.00) July GSA to be processed by DFRC(313.26) July C9213FI to be processed by DFRC(51.60) July Error in posting June IPAC DFRC to correct July 2008M Overposting of April IPAC M DFRC to correct July Posting to 12/6/ no reference - DFRC to correct1, July Posting to 03/7/ no reference - DFRC to correct88.50 Total July 2008 SOD (9,547.77)

44 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance August C6650 Overposting of May IPAC 849C6650 -DFRC to correct - original amount $ FI to be processed by DFRC(336.19) August M7559Fedmil(846.00) August E9766Unprocessed balance by DFRC(902.00) August D2028Unprocessed balance by DFRC(110.79) August FBI finger print IPAC1, August C8292Sap Doc# (Doc Date: 06/12/08)(15.95) Total August 2008 SOD (487.68) September /5/08M FI pending Cost action by Center(105.94) 9/8/08849D3300DLA Businses Systems(571.92) 9/10/08785G2897Pending Cost action by Center /11/08773N9074Reversals pending corrections(118.92) 9/18/ , YC006 8/31/2006 & 11/14/2005 by user id DF & DF001881(1,113.88)

45 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Documant DateItemExplanationBalance 9/29/ CD (01/28/08)(1,732.00) 9/25/ MM (doc date 9/28/2007)(963.00) 9/29/ rev for (01/28/08) Total September 2008 SOD (2,813.66) October /21/08773O9258Pending Cost action by Center(423.00) 10/20/08785I2457Pending reciept of goods by Center(20,646.00) 10/10/08849D6030Pending Cost action by Center Fedmil(14,107.36)

46 DFRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItem ExplanationBalance 10/07/08M Pending Cost action by Center(1,068.06) Total October2008 SOD (36,244.42) 11/10/ Pending purchase order information(11,045.92) 11/7/ I5863Pending cost(33,991.00) 11/7/ D7636Fedmil(21,583.57) 11/7/ I5857Credit memo pending funding line identification2, /6/2008M Pending cost and goods receipt; Fedmil(1,934.13) Total November 2008 SOD (65,914.62) Net November 2008 (65,914.62) TOTAL DFRC SOD(140,704.89)

47 GRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemExplanationAmount 10/3/ Debt collection IPAC received from DOJ pending supporting documentation38, Total October 2008 SOD38, /12/ GSA; pending center processing /12/ Pending valid PO # from the center(3,051.87) 11/10/ Pending cost allocation and approval from the center(622.00) 11/10/ FBI Distribution IPAC received from HQ(1,469.00) 11/10/ GSA; pending center processing1, /10/ I6387Sent to DI to route through AWMS; needs full cost(7,253.40) 11/6/ Pending center funding action(37,384.93)

48 Daily Reconciliation Status GRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount 11/6/ A1HAZSent to DI to route through AWMS; needs full cost(18,004.50) 11/5/ Pending cost allocation and approval from the center(719.00) 11/5/ Pending cost allocation and approval from the center(1,718.00) 11/5/ Pending cost allocation and approval from the center(2,332.00) 11/5/ Pending cost allocation and approval from the center(2,201.00) 11/5/ I5240Requested cost in AWMS on 11/06/08(3,595.14) 11/13/ DIT1,004, /13/ DIT26, /13/ DIT123, Total November 2008 SOD1,076,408.05

49 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance August/2008SAP doc Reference Adv SO11140/10 - GSFC August/2008SAP doc rev for treasnasa /18/ (1,950.90) August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008Deposit #122 In SAP against BA 10 V. Jordan. Need to do an IPAC to transfer treas amt to HQ(100.00) Total August 2008 SOD 406,833.14

50 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance Sept Doc reverse and re-entry by GSFC(103,413.00) Sept Doc reverse and re-entry by GSFC 103, Sept 2008 Researching(8,657.10) Sept Entry by GS Sept GS Doc Need to do offset amount in in October to clear(41,655.06) Sept GS Doc Need to do offset amount in in October to clear(100,000.00) Sept Grant reconciliation Need to do offset amount in in October to clear(184,154.06) Sept NS00027(7,238.04) Sept Re-entry by GS This actually clears a July 2008 SOD(5,135.55) Sept by GS Sept G GS , Sept G Gs , Sept G GS , Sept Interest on G-4376 GS

51 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance Total September 2008 SOD (-251,325.47) October GPO IPACs need additional backup(13,221.00) October GPO IPACs need additional backup(3,868.00) October GPO IPACs need additional backup(7,174.00) October 2008JV GSFCSwitch from SF 215 collection to IPAC collection(117.80) October 2008JV GSFCSwitch from SF 215 collection to IPAC collection(108.52) October 2008JV GSFCSwitch from SF 215 collection to IPAC collection(712.51) October 2008JV GSFCSwitch from SF 215 collection to IPAC collection(233.10) October 2008DEP # Advance, Center to post-96, October 2008DEP # Pay.gov October 2008DEP # October 2008DEP # Advance, Center to post-70, October 2008DEP #102510Erroneous deposit belongs to BA October 2008DEP # Advance, Center to post October 2008Dep SAP reversal October 2008Dep Advance, Center to post- 125, October 2008Dep # Deposit last day of mont October 2008Numerous Bank of America correction variance SR , October travel re clearing1, October SOD 299,503.31

52 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance November /13/ /13/ (1.77) 11/13/ (77.55) 11/13/ A1IF9 (803.70) 11/13/ A1IFA (8,652.34) 11/13/ A1IF6 (42,881.72) 11/13/ A1IF8 (59,648.94) 11/13/ (64,882.00) 11/13/ A1IF7 (113,261.74) 11/12/ (632.92) 11/12/ (10,697.26) 11/12/ P3606 (26,256.00) 11/12/ (47,755.32) 11/12/ (90,327.27) 11/12/ P4087 (141,099.58) 11/10/ Pending cost(0.95) 11/6/ A1HAR Pending cost 533 contract(22,509.45) 11/5/ GPO(15,194.00) 11/5/ GPO(3,012.00) 11/5/ GPO(3,078.00) 11/5/ GPO(14,295.00) 11/5/ GPO(3,897.00)

53 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance 11/13/ SAP # in SAP not in Treasury( ) 11/12/ SAP # Refund CR cost to cust SO , /12/2008DEP # , /10/2008DEP # /10/2008DEP # , /6/2008DEP # NSSC AR to Process /5/2008DEP # SEWP633, /12/2008Sch cancelled check /12/2008 Sch outstanding RFC payement(130,926.36) 11/10/2008Sch cancelled check4, /7/2008 Sch cancelled check14, /6/2008Sch cancelled check2, REVERSALS AND RE-ENTRIES 10/28/ SAP rev for TREASNASA 08327(33,622.00) 10/27/ SAP SAME DAY PAYMENT , /24/ SAP rev for TREASNASA 08526(2,523.00) 9/24/ SAP rev for TREASNASA 08526(33,618.00) 9/24/ SAP rev for TREASNASA 08526(6,314.00) 9/24/ SAP rev for TREASNASA 08526(63,145.00) 9/23/ SAP rev for TREASNASA 08470(271,400.56) 9/9/ SAP rev for TREASNASA 08063(6,314.00) 9/9/ SAP rev for TREASNASA 08063(63,145.00) 9/4/ SAP rev for TREASNASA 08779(36,141.00)

54 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document Date Item ExplanationBalance 8/19/ SAP rev for TREASNASA 08410(410,534.89) 6/25/2008 NumerousSR by GSFC(3,979,751.04) 6/17/ SAP rev for TREASNASA by GSFC(388,624.47) 5/14/ SAP rev for TREASNASA by GSFC(386,383.25) Numerous BANKCARD TRX entered 11/7/08 GS052476(11,861.78) Numerous BANKCARD TRX entered 11/7/08 by GSFC3,745, /13/08DITDITS Unconfirmed From Previous Day(8,825,651.72) Net November SOD (10,206,927.88) TOTAL GSFC SOD(9,751,916.90)

55 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance Beginning Balance June 2008 SOD Total July 2008 SOD /01/ Suspense Reversal 06/11/2008(11,959.50) 08/01/ rev by Advance ,3,4,5,6 4/16/07977, /01/ doc # Advance ,4,5 4/16/07(763,889.00) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (59,105.05) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (1,773.15) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (24,498.54) 08/01/ Partial in $24.56; $2,299.61(142.83) 08/01/ /01/ /01/ (5,626.55) 08/01/ Payroll Dept of Interior /01/ Waiting on Supporting documentation(132.77) 08/01/ (2,324.20) 08/01/ AE7 (17,908.00) 08/01/ Deposit # /01/ Reversal (100.00) Total August 2008 SOD90,317.30

56 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/11/08 008P4021 Awaiting supporting documentation (8,234.96) 09/22/08 008P4528 Awaiting supporting documentation (8,155.84) 09/22/ SAP entry is over stated (0.26) 09/22/ Payroll PCS Tax (1,796.40) 09/22/ (56,392.00) 09/22/ Awaiting supporting documentation (132.50) 09/22/ Pending center funding (10,660.34) 09/22/ GMLOB (2,924.00) 09/22/08 COCD ADJUST DOC# (11.08) 09/22/ ADV # (0.60) 09/22/ treasnasa BRIDGES IN ORGANIZATION 4, /22/ treasnasa BRIDGES IN ORGANIZATION /23/ Pending cost (this was researching IPAC) (423.75) 09/22/ SAP /22/ SAP /22/ SAP # , /22/ SAP # , /22/ SAP # , /22/ SAP # , /24/ SAP # , /25/08 NF027 (362.25)

57 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/26/08 Deposit 041 Treasury confirmed date 9/ /22/08 Deposit # /22/08 Deposit# /23/08 Deposit # Total September 2008 SOD 10,885.16

58 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging DOCUMENT DATEITEMExplanationBALANCE 10/01/08 Z TRACS AR /01/08 008P5040 (7,217.60) 10/01/ (24,340.56) 10/01/ HWE (334,440.50) 10/01/ (128.75) 10/01/ (23,780.75) 10/15/08 Payroll (480.15) 10/17/ , /18/ cancelled check 1, /19/ (15,390.00) 10/20/08 NF027 confirmed date at Treasury 9/30/ /18/ /22/ /24/08 Deposit 041 Treasury confirmed date 9/ Total October 2008 SOD(395,959.62)

59 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging DOCUMENT DATEITEMREASON – CURRENT MONTH IPACSBALANCE 11/13/ ,000, /13/ , /13/ , /13/ , /13/ , /13/ , /13/ , /13/ , /13/ , /13/ A1IF07, /13/ (9.63) 11/13/ (78.90) 11/13/ A1IF2(6,319.90) 11/13/ A1IF3(11,757.45) 11/13/ A1IF5(12,999.18) 11/13/ A1IF4(16,289.55) 11/13/ A1IF1(19,144.36) 11/13/ (56,077.60) 11/13/ A1IEZ(90,227.63) 11/13/ P0067(92,589.90) 11/12/ (5,085.00) 11/10/ , /10/ , /10/ /10/ /10/ /10/

60 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging DOCUMENT DATEITEMREASON – CURRENT MONTH IPACS, CONTINUEDBALANCE 11/10/ (53.00) 11/10/ (342.00) 11/10/ I6535(22,083.82) 11/10/ (22,841.00) 11/10/ (26.00) 11/7/ (9,354.50) 11/6/2008 J (100,897.29) 11/5/ (9,378.40) 11/5/ (536,187.00) 11/4/ (18,064.26) 11/3/ (110.28) 11/3/ (35,942.37)

61 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging DOCUMENT DATE ITEMExplanationBALANCE 11/07/08 HQ-NSSC ENTERPRISE ADVANCE202, /10/08 CRED INCOR CONV AMT(17,827.00) 11/12/ Cancelled Check6, /13/08 Payroll7,837, /13/08 PCS Taxes1, /13/08 DITS Unconfirmed From Previous Day(1,849,919.16) Total November 2008 SOD9,350, Net Current Month SOD 9,350, TOTAL HQ SOD9,055,893.06

62 JSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItem ReasonBalance June /30/ B6200IPAC waiting on credit(814.60) 6/30/ B6699IPAC waiting on credit(37.28) 6/30/ C1246 IPAC waiting on credit(85.34) 6/30/ C3478 IPAC waiting on credit; Offsets against IPAC 849C9841 dated 7/11/08 (540.84) & IPAC 849D3299 dated 9/8/08 (986.40) (these IPACs are part of the IPAC prepayment process line). Offset will clear SOD.(1,527.24) 6/30/ C3479 IPAC waiting on credit. Offsets against IPAC 849D6029 $80.52 dated 10/10/08. (The is part of the IPAC prepayment process line.) Offset will leave a balance of $28.12.(108.64) 6/30/ C7596 IPAC waiting on credit(7.09) 6/30/ C8291 IPAC waiting on credit(3,343.71) 6/30/2008M IPAC waiting on credit(54.28) 6/30/2008 IPAC Prepayment ProcessThese prepayments will be cleared as goods are received, the ROD is rejected or a credit is received.3, Total June 2008 SOD(2,525.56) July /11/ C9841 Debit $1, = Items Pending receipt. $9, = Pending Credit Memos. Credit of offsets with IPAC 849C3478 dated 6/30/2008 and Charge of offsets with IPAC 849D6029 dated 10/10/08.8, /7/2008M GSA - Pending receipt of item. SDR proceseed on 11/14/08; Will receive credit.(136.72) July Customer needs set up in SAP for a refund; NSSC to process refund. Pending receipt of posting guidance from OCFO Total July 2008 SOD8,602.87

63 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance August /7/08M $0.54 GSA - ed Anita & Vivian on 10/16/08, Referred to Dan Swint on 10/17/08; As of 10/30/08, item not yet received.(0.54) 8/12/08849D2026 $ Z Billed for received and posted in SAP. Waiting on receipt of remaining 4.97 = $417.48, SDR submitted for the $417.48, credit authorized on 11/12/08; Z Billed for = $ received and posted. Pending receipt of 60.93; and $ Z PO does not exist(494.77) 8/12/ D2027Fedmil; Debit $2, = Items Pending receipt. $47, = Pending receipt of Credit Memos. 44, /15/ NBC-POD; NSSC rejected IPAC and originating ALC rejected NSSC's reject(68.14) 8/22/ Z Items not yet received as of 10/27/08. Followup to Dan Swint on 11/02/08. Per Dan, JSC will submit a ROD.(448.86) 8/22/ Item not yet received as of 10/27/08(3,625.65) 8/18/ Document reversed in September in error; NSSC working with Comp Center to correct reversal, SR submitted on 10/29/08. Reversal will not be corrected until November 2008.(47,301.53) Total August 2008 SOD(7,404.15) September /5/2008M GSA $ PO Z does not exist, look for credit. Z $ as of 10/30/08 items in SAP not yet received.(425.81) 9/5/ Item not yet received.(770.89) 9/8/ D3299 MILFED $17, = Pending receipt of items and $33, Pending receipt of credit memos. Part of Credit memo Balance offsets against IPAC 849C3478 $ dated 6/30/08.15, /17/2008M PO number does not exist. to Vivian Bridges on 11/2/08 requesting status. Item was cancelled. Beth is to look for credit / submit a ROD if no credit is received.(90.90) 9/23/ D4791 $24, Available, need cost; $49, funding needed. from Anita on 9/26/08 saying that cost / funding are being worked. Follw-up to Anita on 10/27/08. Requested funding from Libby Brown on 10/30/08. PR Created; Per from Letha Meyers on 11/5, funds will be available in systems soon. As of 11/11/08 funds are not in SAP.(77,883.42)

64 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 9/24/ H1951PO Z does not exist, look for credit(354.67) 9/25/ NSSC AR to post(105.10) Total September 2008 SOD(63,728.33) October /7/2008 M GSA ; $5, PO number does not exist, ed Vivian Bridges and Anita Lile on 10/14/08. Pending response from Vivian Bridges.(5,729.15) 10/10/ D6029 FEDMIL; Balance pending credit memos totaling ($2,905.49) and items not yet received totaling $1, Part of credit memo balance offsets against IPAC 849C9840 dated 7/11/08 (18.99) already included in amount cleared, IPAC 849C3479 (80.52) dated 6/30/08 & IPAC 849C9841 (415.66) dated 7/11/08.1, /14/2008 N To DI on 10/15/08; Need to route for cost of $12,590.94, Routed for cost on 10/21/08, Cost denied by Anita, asked to wait for funding. Request funding of $37, on 10/20/08. As of 10/22/08, Heather Moncrief is working on funding. Followup to Letha Meyers on 10/30/08. As of 10/31/2008, Heather is trying to procure FY08 funding. Followup to Heather Moncrief, Libby Brown, Pat Bright, and Anita Lile on 11/14/08 requesting funding.(50,800.99) 10/30/ GSA Personal Property sales, Center to post; Notified center /24/ Cancellation for schedule Ramon Rona (Travel) originally paid on 8/27/08 and schedule = Scott J Horowitz (Travel) originally paid on 10/8/08; NSSC Travel to post /31/ Advance,Fedwire (Japan AeroSpace Exploration) - Center to post 790, Total October 2008 SOD737, November /1/ Personal Property sales. Center to post. Notified Center. 3, /1/ Personal Property sales. Center to post. Notified Center. 5,264.80

65 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance 11/1/ Personal Property sales. Center to post. Notified Center. 7, /3/2008Z NSSC Travel to process. 1, /3/ Personal Property sales. Center to post. Notified Center. 1, /3/ Personal Property sales. Center to post. Notified Center. 3, /5/ FEDMIL - Z Credit for IPAC DRN dated 11/5/08. Credit is for more than the charge because the item costs more now than it did when it was ordered. ed DFAS on 11/4/08 to get permission to chargeback difference. 1, /5/ FEDMIL - $74, = requested backup from DFAS on 11/5/08; one item not yet received. $12, = PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12, Pending signatures. (12,515.52) 11/5/ FEDMIL - ed Dan Swint and Lynette Armstrong on 11/7 requesting status of this charge. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12, Pending signatures. (15,227.80) 11/5/ FEDMIL - Z Credit received IPAC DRN dated 11/5/08. Credit is for more than the charge because the item costs more now than it did when it was ordered. ed DFAS on 11/14/08 to get permission to chargeback difference. (1,830.08) 11/5/ As of 11/12/08, items not yet received. (2,936.09) 11/5/ Exchange Credit. For AR to deposit. ed info to Neil Santana and Carol ochoa on 11/4/08. 6, /5/ PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12. Pending signatures. 12, /6/ Personal Property sales. Center to post. Notified Center. 1,640.00

66 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 11/6/ Personal Property sales. Center to post. Notified Center. 1, /6/ Personal Property sales. Center to post. Notified Center. 3, /6/ Personal Property sales. Center to post. Notified Center /6/2008M GSA MOTORPOOL. Unable to pull invoice from GSA website. GSA expects the bills to be available by 11/13/08. (9,861.21) 11/6/2008M GSA MOTORPOOL. Unable to pull invoice from GSA website. GSA expects the bills to be available by 11/13/ /6/2008J GSA TOPSBILL. Routed $46.61 to Terry Lindsey and $ to Libby Brown on 11/12/08 for approval; Routed to John R Clayton on 11/12/08 for funding; and Routed for cost on 11/14/08. (840.12) 11/7/ FEDMIL - Z As of 11/12/08, item not yet received. (7,797.44) 11/7/ D7634Balance of $54.04 Z and $3.76 Z Items not yet received as of 11/12/08. (57.80) 11/7/ D7635 $10, pending receipt of items; $529, Z ed Lynette and Dan on 11/15/08 regarding this charge. This is a big typo -- Dan had filed a challenge and it was supposed to be corrected prior to the billing. It was not and a financial ROD needs to be filed or we have to reject the IPAC in its entirety. (539,637.80) 11/7/ Personal Property sales. Center to post. Notified Center /7/ Personal Property sales. Center to post. Notified Center /10/ PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12. Pending signatures. (15,227.80) 11/10/ D7902 FUEL. Must have POL breakdwon from Mavis Ilkenhans prior to posting. Mavis is on vacation. Will also have funding issues which NSSC-AP is in contact with Ron Quimio about. (2,178.30)

67 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 11/10/ D7903 FUEL. Must have POL breakdwon from Mavis Ilkenhans prior to posting. Mavis is on vacation. Will also have funding issues which NSSC-AP is in contact with Ron Quimio about. (1,775.23) 11/10/ D7904 FUEL. Must have POL breakdwon from Mavis Ilkenhans prior to posting. Mavis is on vacation. Will also have funding issues which NSSC-AP is in contact with Ron Quimio about. (129,740.12) 11/10/ D7905 FUEL. Must have POL breakdwon from Mavis Ilkenhans prior to posting. Mavis is on vacation. Will also have funding issues which NSSC-AP is in contact with Ron Quimio about. (189,441.63) 11/10/ D7909FUEL. Call to funding POC Ron Quimio on 11/14/08. Ron is looking into period of performance. (383,765.77) 11/10/ FBI Fingerprints. To DI on 11/12/08. Routed for cost on 11/14/08. (423.75) 11/10/ P3607To DI on 11/13. Needs routed for cost of $ (754.00) 11/13/ Rejection of IPAC line /13/ OPM Investigation for 9/2008; ed Kenesha Starling on 11/4/08 requesting status of funding. PR has been completed. Waiting for funds to be released in SAP. (30,402.50) 11/5/ Cancellation for schedule Rotary Club of Ahmedabad $70.56 and Young Astronauts $ originally paid on 10/29/ /6/ Cancellation for schedule Cryofab Inc. originally paid on 11/5/08. 27, /7/ Unconfirmed DIT (326.72) 11/7/ Cancellation for schedule Alpha Machine Co. originally paid on 11/5/08. 1, /12/ Cancellation for schedule Norsk Luftfarts Museum originally paid on 10/29/ /13/ Unconfirmed DIT (55.56)

68 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance 11/3/ Advance; Center to post.39, /4/ Advance; Center to post.1, /6/ $53.00 for sale of Government Property related to a contract, NSSC is researching; $2, advance - JSC is awaiting EUL budget to be increased before posting; and $1, payment for Invoice S2401A-3618, invoice could not be located on the Vendor or the customer side in SAP, NSSC AR is researching. 3, /7/ Advance; Center to post. 360, /10/ Advance; Center to post /12/ Advance; Center to post. 6, Total November 2008 SOD(852,787.69)

69 KSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemExplanationBalance 10/22/ Collection for Debt ID # d processed in PP0811 for $91.66 for Robert B Spohr from NN76 KSC should have been disbursed to JSC NN72. John Castillo with NBC.gov to send backup. NSSC AR to post.(91.66) 10/24/ Sent to Cricket Stevenson on 10/27/08 for approval and WBS breakdown. IPAC DRN in the amount of $64, and IPAC DRN in the amount of ($3,686.47) rolled in to two entries Debit 62, and credit (1,763.96); Received breakdown, waiting on cost. Received cost on incorrect WBS lines - ed cost department requesting correction on 11/10/08.(66,234.23) 10/24/ IPAC DRN in the amount of $64, and IPAC DRN in the amount of ($3,686.47) rolled in to two entries Debit 62, and credit (1,763.96); Received breakdown, waiting on cost. This IPAC will offset the balance of IPAC once Everything has been posted for , /29/ GSA - Personal Property, Proceeds from R , R and R Center to post /28/2008POD Taxes Payroll variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP200820(1,819.12) 10/29/ Cancellation for schedule Flashing Blinky Lights originally paid on 10/28/2008. NSSC to post11, /28/ Advance - Verizon Wireless $1, & Nikon Americas $1, Center to post; sent info to Center on 10/28/2008; Pending receipt of EUL authority from HTQRs. 2, /31/ Astronauts Memorial Foundation - Royalty. Center to post; Sent info to Center on 10/31/ , Total October 2008 SOD(43,509.54) 11/5/ Pending Center cost action; Routed for cost on 11/05/08; Spoke with Mickey Porta on 11/13/08, he is working on getting the cost moved along. (11,534.00) 11/5/ Pending Center Cost action. Routed for cost on 11/05/08; Spoke with Mickey Porta on 11/13/08, he is working on getting the cost moved along. (11,665.00) 11/10/ /10/ P3443To DI. Needs routed for full cost. (14,759.64)

70 Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance 11/10/ D7913 Working with Cricket Stevenson to determine the correcting billing breakdown for this IPAC; Requested approval of all charges from Dave Phillips on 11/12/08 as there were no receipts to support the bill. (45,229.82) 11/10/ D7915 Requested approval from Tim O'Brien on MUR charges on 11/12/08; Received approval on 11/12/08. Parked in SAP, To DI needs routed for full cost. (156.92) 11/13/ October 2008 Save Billing HLID (25.00) 11/13/ To DI on 11/13/08. Needs routed for full cost. (164.46) Total November 2008 SOD(82,712.44)

71 LaRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemExplanationBalance May C665 1 FEDMIL; IPAC dated 5/13/08 was for $6,392.44; $6, was processed in May 2008 and $36.80 cleared in June 2008; Balance of $48.78 is made up of a credit of $22.50 and a debit of The $71.28 was cleared in September. Balance remaining is credit; waiting to receive credit memo from FEDMIL Blank Fund correction cleared against JV in June; NSSC to correct in September Total May 2008 SOD June 2008 M IPAC dated 6/5/08. On 6/17/08 ed Eric Strand - Logistics for up date on goods. On 6/19/08 Eric states "this item was rejected due to being wrong item. Manager Wayne Clemmons is working with the vendor to resolve discrepency." As of 7/7/08 still awaiting word from Wayne or Eric. On 9/5/08 sent Eric an asking for an outcome on this issue. Spoke to Wayne on 9/26/08 he said he has called vendor over and over and no response.Wayne said he would let NSSC AP know the out come. (188.49) June C798 4 June IPAC 849C7984 dated 6/9/08 various sap# totaling remaining 1, is broken down as follows: Requested cost of $17.65, $374.51, and $49.68 from Eric Strand. $ discrepancy with invoice, amount did not match SAP, Logistics (Eric Strand) at LaRC to correct. $ discrepancy with invoice, amount did not match SAP, Logistics (Eric Strand) at LaRC to correct. Asking for a credit of $34.08 from Logistics (Eric Strand) because this is a duplicate charge; Credits of $140.21, $7.10, and $ and $2.56 to be taken against IPAC; NSSC is researching credits and has requested original bills that the credits apply to because there is no original IPAC/bill in SAP that the credits can be applied to Total June 2008 SOD July C984 3 IPAC dated 7/11/08 was for $ $ was posted waiting on $35.20 good received and there are two credits (26.24) and (55.68). Waiting for original charges so they can wash out each other. Balance equals the total of the credits. NSSC AP researching credits. Waiting for Brian Waye to approve credits so I can proceed per Diana Cox Total July 2008 SOD 81.92

72 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance 11/11/ A1HNQ NSSC AP to post. (13,196.98) 11/11/ A1HNR NSSC AP to post. (1,423.05) 11/11/ A127 NSSC AP to post. (13.21) 11/11/ A128 NSSC AP to post. (395.91) 11/11/ A129 NSSC AP to post. (42.69) 11/13/ GSA - Personal Property Sales; Center to post. 3, /13/ NSSC AP to post. (25.00) 11/13/ NSSC AP to post. (15,943.75) 11/10/ Recycables, Center to post. Sent infor to Center on 11/10/08. 8, /13/ $ = vendor overpayment - NSSC AR to post; $50,000 Royalty - Center to post; and $20,000 Royalty - Center to post. 70, Total November 2008 SOD (37,770.92

73 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount February /28/ Misposting on SR to correct blank fund on document Account was credited twice.0.01 Total February 2008 SOD0.01 March /31/2008 Blank Fund Correction0.02 Total March 2008 SOD0.02 September /18/ TREASNASA document reversal1, /30/2008 Manual 224 adjustmentIPAC needs to clear to (40.00) Total September 2008 SOD1,520.27

74 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount October /7/ S8107DCAA - pending center funding action(868,605.14) 10/28/ PARTIALLY IN SAP: DOC# $14, TREASURY AMOUNT $25, , /30/ Write off Difference with SAP Table 96 for transactions that occurred in early FY2007 relating to SVU and Agency Cash entries(56,128.24) 10/30/ Write off Difference with SAP Table 96 for transactions that occurred in early FY2007 relating to SVU and Agency Cash entries(31,356.93) 10/30/ Write off Difference with SAP Table 96 for transactions that occurred in early FY2007 relating to SVU and Agency Cash entries(0.20) 10/30/2008 Manual 224 adjustment relates to -40 from SEP80.00 Total October 2008 SOD(956,090.51)

75 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount November /10/ T2595 DCMA working with MSFC on transitioning processing to the NSSC pending further information(28,337.40) 11/10/ T2596 DCMA working with MSFC on transitioning processing to the NSSC pending further information(34,046.40) 11/10/ T2597 DCMA working with MSFC on transitioning processing to the NSSC pending further information(170,751.00) 11/10/ T2598 DCMA working with MSFC on transitioning processing to the NSSC pending further information(4,659,919.35) 11/10/ T2599 DCMA working with MSFC on transitioning processing to the NSSC pending further information(143,295.90) 11/10/ T2600 DCMA working with MSFC on transitioning processing to the NSSC pending further information(276,367.50) 11/10/ T2602 DCMA working with MSFC on transitioning processing to the NSSC pending further information(207,807.60) 11/10/ I6537 DCMA working with MSFC on transitioning processing to the NSSC pending further information(175,336.35) 11/12/ Personal Property2, /12/ P4083Pending center cost action(107,000.00) 11/3/ November Deposit not entered in SAP; pending NSSC AR processing /12/ Advance; pending center processing860, /13/ DIT47, /13/ DIT 6,954,142.19

76 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount November /13/ DIT /13/ DIT2, /13/ DIT21, Total November 2008 SOD2,085,728.58

77 Daily Reconciliation Status NMO FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance August FTS distribution for June 2008(14,236.33) Total August 2008 SOD(14,236.33) September Chargeback; did not get put into SAP(7,740.23) Total September 2008 SOD(7,740.23) October 2008 Z TRACS pending Center posting /24/ FTS pending NSSC posting(7,861.57) 10/28/ Cancelled check6, /02/ Cancelled check2, /08/ Cancelled check /29/ Advance pending Center processing 500, Total October 2008 SOD1, /3/08 Z IPAC /13/ , Total November 2008 SOD Net November SOD 60, TOTAL NMO SOD540,121.96

78 SSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemExplanationAmount 11/4/ A0BKLPending backup from Center (2,997.75) 11/13/ Pending cost action from Center (42,872.09) 11/13/2008Payroll-PP0823Pending JV posting by Center 1,210, /13/2008DITs (1,074,035.40) 11/7/ Deposit pending Center action Total November SOD91,489.11

79 CenterBlank ALCBlank Functional Area Blank Business Area Blank Commitment Item ARCNo Variance DFRCNo Variance GRCNo Variance GSFCNo Variance HQNo Variance JSCNo Variance.No Variance KSCNo Variance LaRCNo Variance NMONo Variance MSFCNo Variance SSCNo Variance FBWT Continuous Monitoring Program Activities Daily Reconciliation Status

80 Outstanding IssuesCenterPOCOpenDueComplete Fund Balance with Treasury Outstanding Issues

81 Outstanding Issues Aging Report

82 Internal Controls Accounts Payable RecommendationProposed ResolutionStatus The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center. The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date. Closed Status of resolution – NSSC Transitioning Process Design Assessment

83 Accounts Payable RecommendationProposed ResolutionStatus The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP. The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA. Closed Internal Controls Status of resolution – NSSC Transitioning Process Design Assessment

84 Audit Activity

85 Action Items

86 Status of Action Items NSSC Action ItemPOC StatusDate

87 Accounts Receivable Data Clean-Up Accounts Receivable Data Clean-Up reports will no longer be listed in the Weekly Status Review. The NSSC will hold a monthly meeting with the Centers to discuss the status of clean-up. This will be further discussed in the Accounts Receivable telecom on Wednesday, November 5, 2008 at 10 am central. The Data Clean-Up reports are: AR Billing Docs Missing in Accounting AR Rejected Amounts AR Unbilled Billing Request

88 DateEventLocationPOC November 08, 2008 Wave III FI Invoice Transition (GSFC, HQ, NMO, and JSC) NSSC November 18-19, 2008Grants Transition Face-To-FaceKSC January 2009Grants TransitionNSSC Upcoming Events

89 OCFO Core Transition Team Members Wave 1 Center CFOs, DCFOs Wave 2 Center CFOs, DCFOs Wave 3 Center CFOs, DCFOs Wave 4 Center CFOs, DCFOs Wave 4 Center On-Site Representatives NSSC Feedback

90 ARC Potential Issues

91 ARC Potential Issues Continued

92 ARC Potential Issues Continued

93 DFRC Potential Issues

94 GRC Potential Issues

95 GSFC Potential Issues

96 GSFC Potential Issues Continued

97 GSFC Potential Issues Continued

98 GSFC Potential Issues Continued

99 GSFC Potential Issues Continued

100 GSFC Potential Issues Continued

101 GSFC Potential Issues Continued

102 GSFC Potential Issues Continued

103 GSFC Potential Issues Continued

104 GSFC Potential Issues Continued

105 GSFC Potential Issues Continued

106 GSFC Potential Issues Continued

107 GSFC Potential Issues Continued

108 HQ Potential Issues

109 HQ Potential Issues Continued

110 HQ Potential Issues Continued

111 JSC Potential Issues

112 JSC Potential Issues Continued

113 KSC Potential Issues

114 LaRC Potential Issues

115 LaRC Potential Issues Continued

116 MSFC Potential Issues

117 MSFC Potential Issues Continued

118 SSC Potential Issues

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