1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review January 6, 2009 National Aeronautics and Space Administration

2 Agenda Slide Status of Critical Contact Center Systems Customer Contact Center Metrics Status of Critical IT Systems Invoice Workload - Daily Document Imaging Volumes AP Daily Performance Metrics AP-AR Outstanding Issues FbwT Daily Reconciliation Status FBwT Outstanding Issues Internal Controls Audit Activity Weekly-Status of ORR Action Items - NSSC Weekly-Status of ORR Action Items - Dryden, Marshall, SSC Weekly-Upcoming Events Feedback

3 All times Central Status of Critical Contact Center Systems Telephone System is operational Called NSSC123, listen to recording and menu and connect to an agent. Daily at 7:00 a.m. Remedy Help Desk is operational Logged in and checked the Console, Flashboards and Bulletin Board. Daily at 7:00 a.m. Centergy Server is upChecked Quickcom and the Reader Board.Daily at 7:00 a.m. Centergy Manager is operationalLogged in.Daily at 7:00 a.m. Voic – After Hours Messages – cleared Checked voice message light to confirm messages have been read and deleted. Daily at 7:00 a.m. Emergency After Hours Requests entered into Remedy Checked Remedy to confirm any after hours inquiries have been input. Daily at 7:00 a.m. After Hours Telephone messaging system is operational Called NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager. Daily at 7:00 p.m. Quality and Accuracy of InformationRandomly selected live calls and responses reviewed.Daily Time to AnswerReviewed time to answer Centergy and Report.Daily

4 4 Customer Contact Center Metrics Calls by Inquiry

5 5 Customer Contact Center Metrics Aging Help Desk Tickets

6 Status of Critical IT Systems SYSTEMSTATUSDOWNTIMEUPTIMECOMMENTS AWMSGREEN IAWGREEN ACaRTGREEN KOFAX-IRGREEN PCCGREEN PAY.GOVGREEN CIDTGREEN REMEDYGREEN SAPGREEN S-FTPGREEN TechDocGREEN

7 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

8 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

9 Performance Metrics for Key Indicators January 1 – 2, 2009

10 Interest Performance Metrics January 1 - 2, 2009

11 DFRC Interest Breakdown January 1 – 2, 2009

12 HQ Interest Breakdown January 1 – 2, 2009

13 JSC Interest Breakdown January 1 – 2, 2009

14 KSC Interest Breakdown January 1 – 2, 2009

15 LaRC Interest Breakdown January 1 – 2, 2009

16 Discounts Performance Metrics January 1 – 2, 2009

17 Transition Status of FI Invoices as of January 2, 2009

18 Aged AWMS Invoice Approvals

19 Aged AWMS Cost Requests

20 Aged AWMS Funding Requests

21 Aged AWMS Goods Receipt Approvals

22 Current Status of Invoices as of January 2, 2009

23 Look Ahead January , 2009

24 Wave 4 Pre-Transition Summary as of July 29, 2008

25 Wave 4 Pre-Transition Status as of January 2, 2009

26 GSFC Pre-Transition Potential Issues Per Goddard, these contracts are in closeout.

27 Accounts Payable Outstanding Issues

28 Accounts Payable Outstanding Issues

29 Accounts Payable Outstanding Issues

30 Accounts Receivable Outstanding Issues

31 Other Outstanding Issues

32 ARC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 9/25/ PY 03 correction of canceling funds - pending center correction3, /25/ PY 03 correction of canceling funds - pending center correction /25/ PY 03 correction of canceling funds - pending center correction(2,510.77) 9/27/2008See reconPY 03 correction of canceling funds - pending center correction12, /29/ PY 03 correction of canceling funds - pending center correction1, /29/ PY 03 correction of canceling funds - pending center correction Total September 2008 SOD14, /25/ Pending disbursement information from center (143,231.03) 11/26/ Advance pending center posting(1.46) Total November 2008 SOD(143,232.49) 12/31/ ALC error pending NSSC A/P correction 1, /30/ (2,393.75) 12/24/ Pending center approval (16,376.00) 12/22/ ALC error pending NSSC A/P correction 1, /18/ Encountering errors when posting pending NSSC A/P processing 2, /16/ Pending funding from center (18,472.82) 12/8/ OMP/FBI pending center approval (91.50) 12/2/ Pending funding from center (284,028.00)

33 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/1/2008Z Tracs IPAC pending NSSC AP posting 1, /10/ Date error pending center correction (78,746.00) 10/28/ Date error pending center correction 78, /12/ Reversal pending NSSC A/P correction(416.41) 12/31/ Advance pending center posting 910, /30/ Advance pending center posting57, /29/ Advance pending center posting /26/ Advance pending center posting85,080,.94 12/24/ Advance pending center posting3, /23/ Advance pending center posting7, /22/ Advance pending center posting121, /19/ Advance pending center posting61, /17/ Advance pending center posting40, /16/ Advance pending center posting /15/ Advance pending center posting8, /12/ Advance pending center posting /2/ Advance pending center posting1, Total December 2008 SOD 983,547.03

34 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance March A4671 FI to be processed by DFRC, Waiting on receipt of the part as of 11/30/2008(1,036.00) Total March 2008 SOD(1,036.00) April B3178FI to be processed by DFRC - orig. $ (3,638.00) Total April 2008 SOD(3,638.00) June 2008 M FI to be processed by DFRC(1,515.14) June C8292FI to be processed by DFRC - orig $ June Rejection of March - Feb IPAC Cor. - DFRC to correct originally postings to rejection in September June FI to be processed by DFRC(15,804.70) Total June 2008 SOD (16,518.68) July C9842FI to be processed by DFRC(110.00) July E0634FI to be processed by DFRC(3,139.00) July E0635 FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled(5,666.00) July GSA to be processed by DFRC(313.26) July C9213FI to be processed by DFRC(51.60) July Error in posting June IPAC DFRC to correct July 2008M Over posting of April IPAC M DFRC to correct July Posting to 12/6/ no reference - DFRC to correct1, July Posting to 03/7/ no reference - DFRC to correct88.50 Total July 2008 SOD (7,208.77)

35 Document DateItemReasonBalance August C6650 Over posting of May IPAC 849C6650 -DFRC to correct - original amount $ – FI to be processed by DFRC(336.19) August M7559 (846.00) August D2028 (60.59) August , August C8292Sap Doc# (Doc Date: 06/12/08)(15.95) Total August 2008 SOD /5/08M FI pending Cost action by Center(6.50) 9/8/08849D3300DLA Business Systems(571.92) 9/10/08785G2897Pending Cost action by Center /11/08773N9074Reversals pending corrections(118.92) 9/18/ YC006 8/31/2006 & 11/14/2005 by user id DF & DF001881(1,113.88) September SAP Doc# ( rev for ) Doc Date: 08/09/05 -Re entered with wrong sign by DFRC /29/ CD (01/28/08)(1,732.00) 9/29/ rev for (01/28/08) 1, /25/ MM (doc date 9/28/2007)(963.00) Total September 2008 SOD (812.14) Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging

36 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 10/20/08785I2457Pending receipt of goods by Center(20,646.00) 10/10/08849D6030Pending Cost action by Center & goods receipt(13,662.56) 10/07/08M $75.80 is pending goods receipt(75.80) Total October2008 SOD (34,384.36) 11/24/ FTS-Pending cost(11,963.16) 11/21/ J2364DITCO-Pending funding(14,069.56) 11/7/ I5863Pending cost & as per center waiting on a corrected bill(33,991.00) 11/7/ D7636Fedmil(19,207.26) 11/6/2008M Pending cost and goods receipt; Fedmil(1,300.30) Total November 2008 SOD (80,531.28) 12/11/ D9340Fedmil(5,399.04) 12/04/ Pending Center processing3, /16/ Pending center cost action(3,587.48) 12/11/ Lisa is reposting with correct DRN 849D93405, /30/ , /11/ Pending correction at the center /24/ Merchandise not received by center1, /24/2008M Fedmil/ Pending Cost Action2, /31/ (36,679.64) 12/30/ AMA January Invoice464.80

37 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/31/ Timing2, /31/ Timing/ DRN 849C /30/ Pending Center Cost Action(6.20) Total December 2008 SOD(14,343.01)

38 GRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 12/22/ Pending NSSC AP processing(17,150.25) 12/18/ J9418Pending NSSC AP processing(4,608.00) 12/18/ J9433Pending NSSC AP processing(100.00) 12/12/ Pending valid PO# from the center14, /30/ Pending NSSC AR processing /17/2008 SAP rev doc for , /31/ Timing7, Total December 2008 SOD8,640.18

39 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August/2008 SAP doc Reference Adv SO11140/10 – GSFC August/2008 SAP doc rev for treasnasa /18/ (1,950.90) August/2008Dep #122In SAP against BA 10 V. Jordan. Need to do an IPAC to transfer treas amt to HQ(100.00) Total August 2008 SOD (1,184.30) Sept and SAP doc # and reentry doc , Doc reverse and re-entry by GSFC(103,413.00) Sept 2008 Researching(8,657.10) Entry by GS Sept NS00027(7,238.04) Sept Re-entry by GS This actually clears a July 2008 SOD(5,135.55) Sept by GS Sept Correction of cancelled fund from May 2008 by GSFC(150.00) Sept & Doc reverse and reentry by GSFC103, Labor XB variance GSFC Labor accountant to fix (Balance is from pay period Total September 2008 SOD (119,109.71)

40 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance October Pay.gov October 2008DEP Erroneous deposit awaiting guidance from OCFO. Reversed amount out of suspense October 20084Deposit belongs to HQ50.00 October SAP reversal October 2008 Bank of America correction variance SR , October travel re clearing1, Total October SOD16, /25/ NSSC AP/AR to process4, /20/ GPO(2,529.00) 11/20/2008Z TRAC IPAC(3,867.35) 11/17/2008N (1,289.56) 11/17/ A1II1Partial Posting anticipating rejection(17,777.08) 11/14/ I8936Funding Needed(10,299.00) 11/14/ NSSC AP/AR to process(13,200.00) 11/14/ GPO(50,997.00) 11/6/ A1HARRouted for Cost(3,109.76) 7/24/ DEP # SAP GS BOA /22/ DEP # SAP GS BOA /2/ DEP # SAP GS BOA /27/ DEP # rev for GS BOA /24/ POST COLL TO FI DOC SR14179 YEA SAP (23,547.70) 10/24/ REF ADV SO14179 SAP ( )

41 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/29/ DEP # A SAP NNG05CA02C REFUND GS023422(210.01) 1/29/ DEP # B SAP NNG05CA02C REFUND GS023422(1,195.31) 11/12/ Post cr Cost against Bill GS (500,674.00) Reversals and Re-Entries 5/13/ Rev for rec cost Adj ticket by GS007122(4,170.00) Bank of America Reversals and Re-entries by GSFC Net variance equals $(249,783.54) 2/5/ SAP # SR Orig Re-entry by GS052476(2,078.20) 2/5/ SAP # SR Orig Re-entry by GS052476(9.99) 4/25/ SAP # SR Orig Re-entry by GS052476(1,785.00) 5/24/ SAP # rev for TREASNASA Rpouliot(1,413,383.30) 2/14/ SAP # rev for TREASNASA Rpouliot(1,027,557.14) 9/23/ SAP rev by GS TREASNASA 08470(271,400.56) 8/19/ SAP rev by GS for TREASNASA 08410(410,534.89) 6/25/2008NumerousSR by GSFC(3,979,751.04) 6/17/ SAP rev by GS TREASNASA 08633(388,624.47) 5/14/ SAP rev by GS TREASNASA 08749(386,383.25) NumerousRe-entryBANKCARD TRX entered 11/7/08 GS052476(11,861.78) NumerousRe-entryBANKCARD TRX entered 11/7/083,745, NumerousRe-entryBankcard Trx entered 11/25/08 GS052476(97,950.68) NumerousRe-entryBankcard Trx entered 11/25/08 GS ,806, NumerousRe-entryBankcard Trx entered 11/26/08 GS052476(30,670.87) NumerousRe-entryBankcard Trx entered 11/26/08 GS ,220,265.24

42 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/06/08 to 11/21/08Blank Fund Total November SOD (191,472.32) 12/24/2008M NSSC AR to process(23,785.50) 12/19/ GPO(8,251.00) 12/16/ Pending Funding and Cost(147,016.20) 12/16/2008N Partially cleared Pending funding(899.10) 12/15/ GPO(2,044.00) 12/11/ J6110Pending Funding and Cost(6,834.66) 12/5/ GPO(25,307.00) 12/5/ GPO(28,471.00) 12/5/ GPO(40,934.00) 12/31/2008DEP # , /24/2008DEP # , /23/2008DEP # , /30/ Reversal doc by center /5/ TREASNASA rev doc for NS (30,954.27) 11/5/ TREASNASA rev doc for NS000567(6,860.88) 12/29/ DITS Unconfirmed From Previous Day SR (3,366.82) Total December SOD 208,871.00

43 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance Beginning Balance June 2008 SOD Total July 2008 SOD /01/ Suspense Reversal 06/11/2008; Waiting on supporting documentation(11,959.50) 08/01/ rev by Advance ,3,4,5,6 4/16/07977, /01/ doc # Advance ,4,5 4/16/07(763,889.00) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (59,105.05) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (1,773.15) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (24,498.54) 08/01/ Partial in $24.56; $2,299.61(142.83) 08/01/ State Department(5,626.55) 08/01/ Payroll Dept of Interior /01/ Waiting on Supporting documentation(132.77) 08/01/ FPS(2,324.20) 08/01/ AE7(17,908.00) 08/01/ /01/ Reversal (100.00) Total August 2008 SOD90,343.55

44 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/11/08 008P4021Awaiting supporting documentation (8,234.96) 09/22/08008P4528 Awaiting supporting documentation (8,155.84) 09/22/ SAP entry is over stated (0.26) 09/22/ Payroll PCS Tax; contacting Labor Cost Analyst at HQ for processing (1,796.40) 09/30/ NSSC AP to process (56,392.00) 09/22/ Awaiting supporting documentation (132.50) 09/22/ Pending center funding (10,660.34) 09/22/ GMLOB (2,924.00) 09/22/ COCD ADJUST DOC# (11.08) 09/22/ ADV # (0.60) 09/22/ treasnasa BRIDGES IN ORGANIZATION 4, /22/ treasnasa BRIDGES IN ORGANIZATION /22/ SAP vendor GS046789HQ doc date of 7/20/2005 processed in SAP on 9/23/ /22/ SAP Doc with a doc date of 7/20/2008 posted in SAP on 9/23/08 for vendor GS046789HQ /22/ SAP # with a doc date of 1/17/06 processed in SAP on 9/30/08 for Vendor GS046789HQ 27, /22/ SAP # with a doc date of 2/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ 20, /22/ SAP # with a doc date of 3/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ 19, /22/ SAP # with a doc date of 5/16/2006 processed in SAP on 9/3/08 for vendor GS046789HQ 18, /24/ SAP # with a doc date of 8/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ 7,202.26

45 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/23/ Total September 2008 SOD 10, /01/08Z TRACS IPAC 2221/ / sent to center, center to post to misc. receipts /01/08008P540Waiting on Funding(7,217.60) 10/01/ State Department Balance due from Russia (24,340.56) 10/01/ Waiting on Funding (128.75) 10/01/ FTS Waiting on Funding (23,780.75) 10/15/08Payroll (480.15) 10/19/ Reversal by NSSC A/P; NSSC A/P to correct (15,390.00) Total October 2008 SOD (70,965.79) 11/12/ NSSC AP to PROCESS; Waiting on funding (5,085.00) 11/10/ Doc Credit Incorrect Conv. Amount offsets with Sept 2002 Doc below. Interest is diff. ($18.19)(17,827.00) 11/10/ Document processed in SAP but not posted in 2002; offsets with , /12/ Cancellation for schedule , /13/ P P doc cleared 41, of (92,589.90) (51,116.10) 11/18/2008 NF028NF028 Foreign Payment (280.00) 11/18/2008 NF029NF029 Foreign Payment (280.00) 11/20/ William Coleman (11,206.00) 11/20/ NIH WAITING ON FUNDING (132.50) 11/21/ STATE DEPT; $4, cleared out of $26, on 12/5/08, doc # , (22,388.27)

46 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/24/ FTS Waiting on Funding(27,396.53) Total November 2008 SOD(116,578.57) 1/10/ sr nasa doc num , /4/ Reversal pending NSSC re-entry (4,531.61) 1/5/ Reversal pending NSSC re-entry (4,553.42) 7/11/ Reversal pending NSSC re-entry (120.06) 7/18/ Reversal pending NSSC re-entry (251.96) 1/10/ SR A NASA DOC NUM , /6/ SR NASA DOC NUM , /25/ Deposit doc num rev doc for , /1/ CD NASA refund entered by center (151,507.66) 11/22/ Reversal pending NSSC re-entry (4,260.51) 11/22/ Reversal pending NSSC re-entry (4,146.80) 11/27/ Reversal pending NSSC re-entry (4,903.05) 11/27/ Reversal pending NSSC re-entry (2,242.03) 11/27/ Reversal pending NSSC re-entry (4,136.46) 11/27/ Reversal pending NSSC re-entry (5,462.72)

47 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/27/ Reversal pending NSSC re-entry(5,587.22) 12/1/2008PayrollPayroll XB Variance(1,185.61) 12/2/ cancelled check /4/ Pending NSSC A/P processing /5/ Pending center documentation (3,197.00) 12/5/ cancelled check /5/ Int. audit finding (882.54) 12/8/ A0KOWPending support documentation 21, /8/ A0KOXPending support documentation 4, /8/ Posting error to wrong center pending center IPAC to correct 2, /8/ FPS Rent Pending funding (142.80) 12/9/ FBI pending support documentation (14,197.25) 12/11/ Pending cost action by center (12,796.93) 12/15/ GPO (19.00) 12/15/ GPO (81.00) 12/15/ A1KQ4Funding needed (4,465.78) 12/15/ GPO (5,349.00) 12/15/ GPO (8,764.00) 12/15/ GPO (45,661.00) 12/15/ cancelled check1, /16/ State Dept Pending support doc. (4,162,176.29)

48 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/16/ cancelled check /18/ J9236Pending cost action by center (22.15) 12/19/ GPO (21,060.00) 12/19/ GPO (16.00) 12/19/ GPO (5.00) 12/19/ P0420Awaiting supporting documentation (52,782.60) 12/22/ NSSC AP/AR to process /22/ NSSC AP/AR to process (28.25) 12/22/ NSSC AP/AR to process (97.00) 12/22/ Needs funding (128.75) 12/22/ Rejected by IPAC with wrong sign (1,678.66) 12/22/ DHS awaiting supporting documentation (32,300.89) 12/22/2008VariousPayroll 1, /23/ NSSC AP/AR to process (2.56) 12/23/ JNSSC AP/AR to process (22,487.42)

49 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/24/ cancelled check1, /24/ cancelled check1, /26/2008GF001Foreign Payment (47,846.00) 12/30/ Rejected by IPAC with wrong sign (1,678.66) 12/31/ Ipac last day of the month 36, /31/2008Dep 75028Deposit on last day of month /1 to 12/7/2008VariousTravel 50, Cancelled Check2, Total December 2008 SOD(4,191,708.88)

50 Document DateItemReasonBalance June /30/ B6200IPAC waiting on credit(814.60) 6/30/ B6699IPAC waiting on credit(37.28) 6/30/ C1246 IPAC waiting on credit(85.34) 6/30/ C3478 IIPAC waiting on credit; Offsets against IPAC 849C9841 dated 7/11/08 (540.84) & IPAC 849D3299 dated 9/8/08 (986.40) (these IPACs are part of the IPAC prepayment process line. Prepayments need to be reversed before credits can be applied.) Offset will(1,527.24) 6/30/ C3479 IPAC waiting on credit. Offsets against IPAC 849D6029 $80.52 dated 10/10/08. (The is part of the IPAC prepayment process line. Prepayment needs to be reversed before credit can be applied.) Offset will leave a balance of $28.12.(108.64) 6/30/ C7596 IPAC waiting on credit(7.09) 6/30/ C8291 IPAC waiting on credit(3,339.42) 6/30/2008M IPAC waiting on credit(54.28) 6/30/2008 IPAC Prepayment ProcessThese prepayments will be cleared as goods are received, the ROD is rejected or a credit is received.3, Total June 2008 SOD(2,521.27) July /11/ C9841 $ items not yet received, SDR processed on 11/05/08, credit will be issued. Pending Credit of which offsets with IPAC 849C3478 dated 6/30/2008, and Charge of offsets with IPAC 849D6029 dated 10/10/08.(296.83) July Customer needs set up in SAP for a refund; NSSC to process refund. Pending receipt of posting guidance from OCFO Total July 2008 SOD(269.17) Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging

51 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August /12/ D2026 $ Z Billed for received and posted in SAP. Waiting on receipt of remaining 4.97 = $417.48, SDR submitted for the $417.48, credit authorized on 11/12/08, Credit received on Bill W0RO9 dated 12/5/08, IPAC for this has(478.41) 8/12/ D2027Fedmil; Debit $1, = Items Pending receipt. $2, = Pending receipt of Credit Memos.1, /15/ NBC-POD; NSSC rejected IPAC and originating ALC rejected NSSC's reject(68.14) 8/22/ Z Items not yet received as of 10/27/08. Follow-up to Center on 11/02/08. JSC to submit a ROD.(448.86) 8/22/ Item not yet received as of 10/27/08; ROD submitted on 11/3/08.(3,625.65) Total August 2008 SOD(2,799.74) September /5/2008M GSA $ PO Z does not exist, look for credit. Z (301.25) 9/5/ $ Z Item not yet received.(770.89) 9/8/ D3299 MILFED $17, = Pending receipt of items and $1, Pending receipt of credit memos. Part of Credit memo Balance offsets against IPAC 849C3478 $ dated 6/30/08 which is part of the prepayment amount from June that needs reversed in SAP(15,542.70) 9/17/2008M PO number does not exist. to Center on 11/2/08 requesting status. Item was cancelled. NSSC AP is to look for credit / submit a ROD if no credit is received.(90.90) Total September 2008 SOD(16,705.74) October /7/2008 M GSA ; $5, PO number does not exist, ed Center, Pending response from Center.(3,545.15) 10/10/ D6029 FEDMIL; Balance pending credit memos totaling $1, and items not yet received totaling $ Part of credit memo balance offsets against IPAC 849C3479 (80.52) dated 6/30/08, IPAC 849C8291 (674.50) dated 6/12/08, & IPAC 849C9841 (415.66) dated 7/ Total October 2008 SOD(3,255.94)

52 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance November /6/2008M GSA MOTORPOOL. $ Z Item not yet received and $ Z Billing discrepancy, ed Center on 12/24. (815.77) 11/7/ D7634 Balance of $54.04 Z Item not yet received as of 11/12/08. $3.76 Z received credit bill W0RO9 Dec 08 (57.80) 11/7/ D7635 $2, pending receipt of items; Credit received Bill W0RO9 Dec 08 - $528, Z ed Center on 11/15/08 regarding this charge. Center had filed a challenge and it was supposed to be corrected prior to the billing. It was not and a financial ROD was filed by Center on 11/20. Received credit on Bill W0RO9 dated 11/25 but no IPAC yet received for this bill. (530,840.18) 11/10/ Reversal Doc for NOV IPAC 849D7906 not reentered in SAP waiting on cost (CCR run) (185,153.10) Total November 2008 SOD(716,866.85) December /4/ To DI 12/05. IPAC DRN was posted to this PO in error. Once this is reversed out, this IPAC can be posted. Pending response from JSC procurement. Received confirmation from JSC 12/31. Need to do reversal. Pending reversal by NSSC. (2,537.82) 12/5/2008M Z Ordered 6 and received 6. Billed for 8. Filed ROD with GSA. Will receive a credit for 3.68 = 7.36 on next billing 12/16. (7.36) 12/10/ $5, Pending receipt (5,755.12) 12/10/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. (438.00) 12/11/ D9381 Pending Reversal of IPAC DRN 849D7906 which is waiting on funding. Funds put on PR by Center on 12/11. As of 12/16 Waiting release in SAP; Routed for cost on 12/22, cost denied. Re-routed for cost on 12/23. (64,080.00) 12/11/ D9382Request for funding sent to Center on 12/18. (277,264.14) 12/11/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. (465.00)

53 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/15/ J7808 To DI on 12/15. Routed for cost on 12/18. Cost denied. Need FY2009 Funds per cost dept. to Center on 12/19 requesting certification of charges and funding POC. Requested FY08/09 funds via to Center on 12/31. Will have to reverse Oct and Nov charges and reenter with current funds. (3,576.35) 12/16/2008N Per Center on 12/18/08 PR # for $345k is making it's way through the system (funds have been approved and are being added to the PR). Funds not yet available as of 12/31/2008 (34,416.04) 12/16/2008N Per Center on 12/18/08 PR # for $345k is making it's way through the system (funds have been approved and are being added to the PR). Funds not yet available as of 12/31/ /17/ Reversal of October IPAC (91.66) 12/22/ K0287To DI on 12/22. Needs routed for cost of $8, (15,487.36) 12/22/ OPM Investigations for 11/08. To DI on 12/23. Routed for cost of $16, on 12/31/2008. (20,631.00) 12/24/2008M FEDMIL. $4, = Pending receipt of items (4,821.77) 12/11/ Cancellation for schedule Univesidad De Las Palmas originally paid on 1/10/ /18/ Cancellation for schedule Jaxa originally paid on 12/10/08. 3, /30/ Cancellation for schedule originally paid on 12/08/08 (Travel) 1, /24/ DIT (1,047.00) 12/19/ Pending processing by NSSC AR /31/ Pending processing by NSSC AR 5, Total December 2008 SOD(418,953.71)

54 KSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance October /28/2008 POD Taxes Payroll variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP There is a problem with the funding document and SAP will not all the input of the taxable amount reported in PP Travel is working(1,819.12) Total October 2008 SOD(1,819.12) November /10/ D7915Routed for funding of $ on 11/18; Rob Yee is working on providing funding.(156.92) Total November 2008 SOD(156.92) December /3/ To DI to be routed for cost of $ ; Pending funding.(25,796.00) 12/9/ D8945 Nov 08 fuel bill - Pending approval. Sent to center for clarification of charges. Sent follow- up on 12/29/08 - received out of office reply through January 5 (133.57) 12/9/ D8944Nov 08 fuel bill - Pending approval. Sent to center for approval of charges w/out receipts. (2,302.66) 12/9/ D8943 Nov 08 fuel bill. Pending approval of MUR charges from Center. Sent follow-up on 12/29/08 - received out of office reply through January 5 (4,838.18) 12/15/ GPO - Requested approval. To DI on 12/16. Pending approval and cost. (1,267.00) 12/15/ GPO - Requested approval. To DI on 12/16. Pending approval and cost. (1,485.00) 12/19/ GPO - Requested approval. To DI on 12/19. Pending approval and cost. (2,835.00) 12/19/ GPO - Requested approval. To DI on 12/19. Pending approval and cost. (1,782.00) 12/20/ GSA - Personal Property - Center to post /22/ Received backup, TO DI on 12/23; Waiting on cost dispursal from KSC. (25,717.17) 12/22/ Received backup, TO DI on 12/23; Waiting on cost dispursal from KSC. 1, /22/ K0325 To DI on 12/23; Needs routed for full cost. Requested backup from DFAS to get further clarification of charges; Received response from KSC cost center that this is a charge for goods and not services; May need to be paid net30. Received acceptance of MIPR and routed for approval on 12/30. (343.70)

55 Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/22/2008 XB DocumentsPayroll XB Variance (4,139.58) 12/5/ Cancellation for schedule originally paid on 12/04/2008 (Travel) /23/ Cancellation for schedule Eurosign Metalwerke In originally paid on 12/22/08. 3, /29/ Cancellation for schedule Priority One Brokers $150 & $95 originally paid on 12/24/ /22/ Pending processing by NSSC AR /24/ $30,000 Space Florida - Advance, Center to post; $ Progressie Recovery Inc. - Recyclable, Center to post; $2, David Salvage - Recyclable, Center to post. 32, /31/ Pending processing by NSSC AR 2, Total December 2008 SOD(29,686.32)

56 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance November /3/ Document entered in SAP on 12/16/2008 for accrued interest (3.75) 11/19/ A1IYMNSSC AP to process (1,015.84) 11/21/ NSSC AR to process - Feddebt /25/ NARA charges for Oct FY2009 (617.10) Total November 2008 SOD (1,480.43) December /4/ Reversal document processed in SAP on 12/18/2008 not reentered in SAP - Pending funding; (10,000.00) 12/5/ US GPO- Sent to DI, need PLI/ALI specifications; As of 12/15/08 information is still pending, waiting on Christine Williams. (101.00) 12/11/ Federal Prison Industries Inc. - Sent to DI on 12/12/08; needs cost. (9,285.00) 12/11/ FEDERAL PRISON INDUSTRIES INC - Sent to DI on 12/12/08. Needs funding. (10,647.00) 12/11/ D9341 FED/MIL - $ = Line 50 - Wait for correction in SAP from logistics. Only 7 HD received DLA giving credit for 1 HD. Pending receipt of credit. $59.12 = Line 52 - Waiting for correction in SAP from Logistics (rejected wrong item per Eric Strand). ( (18.64) 12/15/ GPO - Requested approval and ALI/PLI specifications. To DI on 12/15. Lanee says project not done printing as of 12/16/08. (8,662.00) 12/19/ Pending processing by NSSC AR 78.13

57 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/22/ Washes against IPAC DRN 849D9341 dated 12/11/08 however IPAC 849D9341 has been partially processed in SAP and balance remaining is less than chargeback amount. NSSC AP to research /23/2008PCS Taxes Payroll Variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP There is a problem with the funding document and SAP will not allow the input of the taxable amount reported in PP (2,099.76) 12/24/2008M Pending processing by NSSC AP (61.20) 12/30/ OPM Investigations for 10/2008 (41,815.25) 12/31/ Reversal of IPAC ; NSSC AR to reject IPAC because the IPAC was already sent back as a Chargeback. (105.10) 12/18/ Cancellation for schedule Asymtek originally paid on 12/16/08 24, /17/ $20,000 Aduiovox Electronics - Advance - Center to post; NSSC AR processing 20, /31/ Pending processing by NSSC AR 17, Total December 2008 SOD (20,223.73)

58 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance August 2007 Blank fund correction (0.06) Total August 2007 SOD(0.06) December 2007 Blank fund correction0.02 Total December 2007 SOD0.02 2/28/2008 Misposting on SR to correct blank fund on document Account was credited twice.0.02 Total February 2008 SOD0.02 3/31/2008 Blank Fund Correction0.04 Total March 2008 SOD0.04 8/22/ Document reversal in November; pending processing by NSSC Travel office(1,204.77) Total August 2008 SOD(1,204.77) 10/7/ S8107DCAA - pending center funding action(868,605.14) 10/30/2008 IPAC needs to clear to Total October 2008 SOD(868,565.14)

59 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/14/ Pending center cost/funding action final indicator box was checked on the PR(326,611.19) Total November 2008 SOD(326,611.19) 12/24/2008MF011Manual payment(32,323.05) 12/30/ To reverse out temporary supense JV49, /23/2008SC38E193FTS; Pending NSSC AP processing(38,283.98) 12/12/ J7111Pending center cost action.(108,998.92) 12/31/ December deposit Total December 2008 SOD(129,179.09)

60 Daily Reconciliation Status NMO FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August FTS distribution for June 2008(14,236.33) Total August 2008 SOD(14,236.33) September Chargebacks; did not get put into SAP (7,740.23) Total September 2008 SOD(7,740.23) October FTS pending NSSC posting(7,861.57) Cancelled check6, Cancelled check2, Cancelled check Total October 2008 SOD1, /3/08Z TRACs IPAC pending Center posting /24/ IPAC(7,972.13) Total November 2008 SOD(7,672.65) 12/17/ Advance Center to Post 48, /19/ Advance Center to Post 100, /19/ Advance Center to Post (48,000.00) 12/19/ Advance Center to Post (48,000.00) 12/23/ Advance Center to Post 310, /30/ Advance Center to Post 44, Total December 2008 SOD407,946.00

61 SSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 12/15/ ODNPending approval action by center/cleared 01/02/09 (3,902.25) 12/22/ A1LKIPending approval action by center (25,508.77) Total December 2008 SOD (29,411.02)

62 CenterBlank ALCBlank Functional Area Blank Business Area Blank Commitment Item ARCNo Variance DFRCNo Variance GRCNo Variance GSFCNo Variance HQNo Variance JSCNo Variance.No Variance KSCNo Variance LaRCNo Variance NMONo Variance MSFCNo Variance SSCNo Variance FBWT Continuous Monitoring Program Activities Daily Reconciliation Status

63 Outstanding IssuesCenterPOCOpenDueComplete Fund Balance with Treasury Outstanding Issues

64 Internal Controls Accounts Payable RecommendationProposed ResolutionStatus The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center. The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date. Closed Status of resolution – NSSC Transitioning Process Design Assessment

65 Accounts Payable RecommendationProposed ResolutionStatus The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP. The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA. Closed Internal Controls Status of resolution – NSSC Transitioning Process Design Assessment

66 Audit Activity

67 Action Items

68 Status of Action Items NSSC Action ItemPOC StatusDate

69 DateEventLocationPOC February 2009Grants TransitionNSSC Upcoming Events

70 Backup

71 ARC Potential Issues

72 ARC Potential Issues Continued

73 DFRC Potential Issues

74 GRC Potential Issues

75 GSFC Potential Issues

76 GSFC Potential Issues Continued

77 GSFC Potential Issues Continued

78 GSFC Potential Issues Continued

79 HQ Potential Issues

80 HQ Potential Issues Continued

81 JSC Potential Issues

82 KSC Potential Issues

83 LaRC Potential Issues

84 LaRC Potential Issues Continued

85 LaRC Potential Issues Continued

86 MSFC Potential Issues

87 MSFC Potential Issues Continued

88 MSFC Potential Issues Continued

89 SSC Potential Issues

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