MOD 6050 PROJECT MANAGEMENT AND FUND RAISING TOPIC – PROPOSAL WRITING AND FUNDRAISING (WK 6 &8) LECTURER: DR. G. O. K’AOL

LEARNING OBJECTIVES At the end of this session the students should be able to: Discuss the relationship between fundraising and project proposal Discuss project proposal formulation process Describe the major components of a project proposal Develop a project proposal for a group project

1.0FUNDRAISING AND PROJECT PROPOSAL

3.0 PROJECT PROPOSAL DESIGN AND FORMULATION Project design consists of two elements: Project planning - formulation of project elements Project proposal writing - converting the plan into a project document

Conceive project idea Decide on need for project formulation Write terms of reference for project proposal formulation Steps Terms of reference for project proposal formulation Decision confirmed in writing Project concept paper Products 3.1Preparation for Project Proposal Formulation

3.2Formation of Project Proposal 4. Prepare project budget 1. Analyze and forecast the situation 2. Set objectives 3. Design strategy 5.Write project proposal document

Analyze and forecast situation * Review relevant policies and programs * Analyze and forecast population * Review socio- economic and cultural factors * Identify persons and groups related to the project * Analyze and forecast problems * Analyze and review gender concerns Design Strategy * Establish design criteria * Formulate strategy and its components * Establish schedules and assign major activities * Identify and quantify resource requirements * Design management system for project implementation Prepare project budget * Review strategy components * Review resource requirements * Review schedule and assignment of activities * Determine budget format * List budget line items using format * Assign cost to line items Set Objective * Identify potential strategies * Set objectives at various levels * Establish logical framework 3.3Steps & Components in Project Proposal Formulation

3.4 Problem Tree The problem tree is a powerful tool for analyzing the causes and effects of the core problem. It is also a useful means of presenting the problem statement in summary visual form

Core problem Causes 3.4Problem Tree: Core Problem with Direct Causes

3.4 Problem Tree: Sanitation Example Diarrhoeal diseases Infectious hepatitis Poor health Intestinal worms Inadequate disposal of Human excreta:  Only 50 households (out of 300)have pit latrines  Only 20 households use their pit latrines  No pit latrine on school compound Lack of awareness Lack of resources No school health activities Taboos Core problem Effects Causes

4.0PROJECT PROPOSAL A project proposal is a detailed description of a series of activities aimed at solving a certain problem. A winning project proposal requires careful project planning and design Project proposal is used to seek project funding or approval

4.1Components of Project Proposal Project proposal should provide explanation of: Executive summary Project background (the problem) Project goals and objectives Project beneficiaries and stakeholders Major activities and schedule Methodology Resources required Human Financial (Budget) Material and Equipment The organization profile Monitoring and evaluation

4.2.1Executive Summary The summary provides information about the major points of the project proposal The summary should be brief and should include Problem statement Project goals and objectives Beneficiaries Project activities and deliverables Implementing organization Total project budget

4.2.2Background and Problem Statement History of the proposed project Problem statement The background of the proposal should also be brief

4.2.3Situation Analysis Analysis and forecasting of situation: Relevant policies and programs Target population Social-economic and cultural factors Persons and group related to the project Problem statement Analysis and review of major gender concerns

4.2.5Project Objectives Project Goal Projects objectives Results or outputs

4.2.6 Project Strategy Intervention method to the problem It includes: Design criteria Strategy components Schedule and assignment of major activities Resource requirement Management system for project implementation

4.2.7Project Budget The project budget based on major activities Projections for five years

4.2.8Feasibility, Justification and Sustainability Feasibility Justification Sustainability

5.Logical framework The Log Frame is a visual presentation of the major elements of a project It is presented in a matrix format. Log Frame provides a summary in terms of: Objectives (overall goal, purpose, results activities) Objectively verifiable indicators Sources of verification Important assumptions

5.Logical framework

6.0 PROJECT EVALUATION Evaluation is the process of determining the value or the achievement of project goals or objectives It involves gathering and analyzing information to determine: Whether the project is carrying out its planned activities The extent to which the project is achieving its stated objectives or goals.

6.0 PROJECT EVALUATION Project evaluation is carried out periodically, midterm or at the end of the project. Project evaluation can be done internally or externally Elements that should be evaluated include: Progress in the work plan Achievement in objectives or goals Impact of the project or cost effectiveness of the project.

************* END OF SLIDE SHOW THANK YOU