Athletic Eligibility Options SC 2025

Agenda 1.System Admin Setup 1.Adding an activity period to the school day. 2.Adding activity types. 2.Creating Activity Courses in Campus A.Course setup B.Section setup 3.Running eligibility reports

Adding an activity period System Admin>Calendar (periods tab) Activity period is marked as non- instructional so it doesn’t count into attendance calculations.

Defining Activity Types System Admin >Custom>Attribute/Dictionary Activity types (categories) can be added. Eligibility report may then be ran for a particular activity or group of activities by type. Code is maximum 2 characters.

Creating Activity Courses in Campus Setting up a course for each sport/activity Scheduling > Add Course Select activity type No grading tasks, not transcripted, not requestable.

Best Practices/Tips from Usage “Code” to course numbers (so the activity courses are grouped together in search results) Department may be used if you wish. No other scheduling information required. Not requestable (in most cases). Not attendance taking (in most cases)

Creating Sections for Activities Build sections for each group for that activity Examples: Varsity JV th Grade th Grade Coach/adviser can be selected as teacher. Section placement should be placed in “Act” period.

Course Setup: collecting Grades Option A- an eligibility grading task Teachers must post eligibility scores as needed by the school to a separate grading task Option B- gradebook scores Teachers need only to be using Campus gradebook as a score may be pulled from any grading task.

“Eligibility Task” work flow. Admin side Open grading window for task every time OR Leave open permanently Teacher side Posting grades  Right click in green area of gradebook.  Post grades to other task “Professional judgment” adjustments

Pull from Gradebook Workflow Admin Setup No extra setup required. Workflow No grading window needed. Teachers do not need to post grades. Tool pulls straight from the calculated percentage. No “professional judgment” adjustments can be made.

Building Rosters Option 1: Roster Setup Roster Setup (Scheduling>Courses>Section ) Pick and choose students This is a setup tool only; if a student is removed from the roster on this tool it will remove all traces of their participation in the activity. If a “drop date” is desired, the walk-in scheduler may be utilized.

Building Rosters 2: Walk-In Scheduler Activities may be added using either the request or search modes in walk-in scheduler.

Viewing Eligibility Results Student Information >Reports> Activity Eligibility Select term, activity(s), grading task(s), Choose posted scores or gradebook scores Select sorting option needed Select scores to filter on (F and/or equivalent)

Incidental Benefits of activity courses Transcript options include an activity list that can be printed on the transcript. Allows for attendance to be taken for activities. (if attendance is checked on the course) Activities will appear on student schedule