SHPE Jr. Chapters

SHPE FOUNDATION OVERVIEW 2

SHPE’s Mission and Vision 3 SHPE's vision is a world where Hispanics are highly valued and influential as the leading innovators, scientists, mathematicians and engineers. Mission: SHPE changes lives by empowering the Hispanic community to realize its fullest potential and to impact the world through STEM awareness, access, support and development.

SHPE Chapters and Member Counts 4 Chapters* 266 Student Chapters 85 Professional Chapters* Total SHPE Chapters: 351 Regions* Region 1 – 1,067 Members Region 2 – 1,400 Members Region 3 – 473 Members Region 4 – 2,598 Members Region 5 – 1,524 Members Region 6 – 1,280 Members Region 7 – 1,718 Members *As of July 2014

SHPE Foundation Board of Directors 5 Miguel Alemany, Board Chair, P&G Dr. Emir Macari, Treasurer, Cal State University Sacramento Barry Cordero, Medtronic Diana Gomez, P.E., California High-Speed Rail Authority Adalio Sanchez, IBM Rosendo Cruz, Exxon Mobil Rod Garcia (Founding Father), Century Diversified, Inc. Steven Castillo, Sandia National Laboratories

Becky Launder | A+B Marketing Solutions | Fall 2014 Formal level of membership for pre-college students Coordinated by SHPE Professional and Student Chapters to provide ongoing curriculum and mentorship Current Funding Sources: Naval Sea Systems Command (NAVSEA) Naval Air Systems Command (NAVAIR) SHPE Foundation & Industrial PartnerSHPE What is a SHPE Jr. Chapter?

Identify & Connect with targeted High School Submit Proposal Confirm Advisor and Representative Receive Approval Submit Participation Agreement Recruit members Elect SHPE Jr. Chapter Executive Board Implement Activities/ Report Submit Charter Application Items Surveys How to Establish a SHPE Jr. Chapter?

1.SHPE Jr. Chapter Charter Application Including budget and calendar of events 2.Sponsor Letter from Hosting SHPE Chapter 3.SHPE Jr. Chapter Bylaws 4.10 Membership Application Forms Photographic Consent and Release Form Liability Release, Parent Permission and Emergency Contact Form How to Complete SHPE Jr. Chapter Charter?

Re-connect with targeted High School Submit Proposal Approval Submit Participation Agreement Recruit members Elect SHPE Jr. Chapter Executive Board Submit Updated SHPE Jr Chapter Information Implement Activities/ Report Surveys How to Sustain a SHPE Jr. Chapter?

SHPE Jr. Chapter SHPE Professional or Student Chapter SHPE Chapter Representative SHPE Foundation School Administration SHPE Jr. Chapter Advisor Executive Board SHPE Jr. Chapter Members Roles & Responsibilities

SHPE Jr. Chapter curriculum every month  STEM activities  College preparation  Soft skills training Webinar Trainings to implement curriculum Logistical Support  Sample Communications  Support for Charter Completion SHPE Jr. Chapter Recognition Communicate with funding sources Oversee funding for SHPE Chapters Role of the SHPE Foundation

Start- Up Funds Up to $200 1 st Disbursement Participation Agreement 2 nd Disbursement Acknowledgement of Funds Receipts for $100 At least 3 monthly reports Representative Stipends Up to $200 1 st Disbursement Participation Agreement Membership Forms 2 nd Disbursement Charter/Forms Acknowledgement of Funds from 1 st Disbursement At least 4 monthly reports Evaluations (surveys) Advisor Stipends Up to $300 1 st Disbursement Participation Agreement Membership Forms 2 nd Disbursement Charter/Forms Acknowledgement of Funds from 1 st Disbursement At least 4 monthly reports Evaluations (surveys) Funding for SHPE & SHPE Jr. Chapters

Submit required items to receive disbursement Follow allowable cost guidelines Ideas for purchases  Materials for activities, food for meetings, transportation for university tours Receipts must be provided to SHPE Foundation no later than March 15, 2014 Advisor and Representative Stipends are to compensate for time and expenses serving in these high responsibility roles (i.e – gas mileage, cell phone costs, etc.). Funding (Cont.)

Allowable Expenses Food for attendees and volunteers during the event (must be reasonable – i.e. pizza, sandwiches, cookies) Note – tips are not reimbursed Rental of facilities Rental of equipment Materials for activities Transportation costs for SHPE Jr. Chapter members for university/corporate tours Note – tips are not reimbursed Incentives for SHPE Jr. Chapter Participation (value must not exceed $25 for each item) Approved incentives:  Backpacks, tote bags, duffel bags, equipment bags  Padfolios  Pens  Stationary  Notebooks, binders, and folders  Planners  Cube pads/Post-its  USB Flash Drives  Calculators  Gift Cards Funding (Cont.)

Unallowable Expenses  Costs of entertainment (including amusement, diversion, and social activities and any costs directly associated with said activities)  Clothing (T-shirts, hoodies, etc.)  Any form of tip or gratuity  Volunteer compensation  Unreasonable incentives (value exceeds $25 each). Please refer to the list of allowable expenses.  Promotional materials for SHPE or SHPE Chapters. Note – promotional materials specific to SHPE Jr. Chapter are allowable.  Shipping Costs of materials (Exception – if purchasing materials online, online shipping and handling costs are approved) Funding (Cont.)

Required Activities Monthly meetings / mentoring and tutoring During academic year following topics must be covered: STEM activities, college preparation, soft skills training FAFSA Training Workshop University Tour Suggested Activities Industry tour Noche de Ciencias Participate in local science fairs / competitions SHPE Jr. Chapter Activities

DateContent October 2014October Activities October 2014November Activities November 2014December Activities December 2014January Activities January 2015February Activities February 2015March Activities March 2015April Activities April 2015May Activities 17 Webinar Schedule

Each hosting SHPE University or Professional Chapter is required to submit monthly highlights on the 10 th of every month. Purpose of Highlights: Record chapter activities Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct better activities Demonstrate to sponsors how their support is being utilized Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments Opportunity to be featured in the SHPE Jr. Chapter Newsletter Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc. SHPE Jr. Monthly Highlights

Participation agreement must be submitted to be eligible for first disbursement Confirm SHPE Jr. Chapter Advisor and Representative If any information has changed since proposal submission please inform the SHPE Foundation All SHPE Jr. Chapter Resources are located on the page below: Reminders

SHPE Foundation 1765 Duke St. Alexandria, VA Contact Us