1. Leadership and Nominating Committee
and Chapter Elections
September 4, 2019

2. Agenda LNC background Educating the chapter Elections process summary
Potential officer eligibility
Interview, slating, challenger processes
The vote
Elections schedule
Resources and reminders

3. LNC Purpose
To identify leadership potential and interest within the chapter
To act as the chapter’s human resources department
Goal: maximize the chapter’s leadership potential.

4. General LNC notes Ensure chapter is appointing their LNC correctly
Composition of LNC may vary by chapter
Members of LNC may not run for office
Director Leadership is an APPOINTED position and acts as chair of the committee

5. LNC Guiding Principles
Be objective
Be professional
Respect each other
Maintain confidentiality
Keep in mind the chapter’s best interest
Utilize servant leadership
Pi Beta Phi leadership model

6. Educating the Chapter
Ensure your entire membership is familiar with the role of LNC and elections process – not just Executive Council / Chapter Leadership Team or those applying for positions
Host a “job” fair or create other ways to highlight Executive Council / Chapter Leadership Team positions
*Remember* the positions and structure will be new this year so education will be critical!

7. Elections Process Summary
Distribute & accept ideal slate form
Distribute & accept applications
Conduct interviews
Meet to prepare slate
Presents slate to AAC/Executive Council for approval
Confirm slated candidates accept nomination
Present slate to chapter
Chapter votes on slate

8. Potential Officer Eligibility
Must submit an application
Must fulfill requirements specified by the C&S and chapter bylaws
Maintain chapter’s initiated member or Executive Council / Chapter Leadership Team required GPA
Meet all financial obligations
Not be or have been on academic, financial or general probation by the chapter or the university during the past year
Meet any local bylaws requirements
Request dispensation as needed

9. Interview Process Schedule interviews as applications come in
Determine interview questions in advance
Consider where interviews will take place
All LNC members need to be present
One AAC member should be present
Interviews should last minutes

10. Slating Process Prepare the slate
Present to Executive Council & AAC for approval
Make changes if required
Notify candidates & obtain their acceptance
Announce slate to chapter & post publicly
Appointed positions within the new structure and as per chapter bylaws

11. Challenger Process Expectations for process in bylaws
LNC announces “Challenge By” date in chapter meeting
Eligibility to challenge
Must be eligible to serve
Must have gone through the application/interview process
May not have accepted a nomination for another position
Challenger written statement & resume posted
LNC hosts “Meet the Candidates” session
No campaigning of any kind
LNC should inform Operations Specialist of any challengers

12. The Vote GOAL: To elect all slated candidates
LNC should be prepared to share brief justification for candidates as needed
VPA (currently) / VP Operations (starting 2020) prepares ballots in advance
Voting with no challengers vs. voting with challengers
Announcement of elected officers
Announcement of appointed officers

13. Sample Elections Schedule
September 25th - Announce openings & applications available online
October 15th - Applications due at midnight
October 21st & 22nd – Executive Council / Chapter Leadership Team interviews
November 5th – Executive Council /AAC votes on slate
November 10th-12th - LNC confirms candidate acceptance of slate & addresses any challengers
November 20th - Slate announced to chapter
November 27th - Slate voted upon by chapter

14. Post-elections
Outgoing VPA (currently) / VP Operations (starting 2020) should enter all new officers in eReports immediately following elections with date of installation the “effective” date.

15. Mid-Term Vacancies
Elections should still occur through the formal elections process
A member may be temporarily appointed in some situations
She is not a member of Executive Council / Chapter Leadership Team, but filling the duties of the role
Consider the cascade effect in filling one vacant position
During the summer LNC, in consultation with the Operations Specialist, may begin the process through s, phone interviews and conference calls
Chapters should inform the Operations Specialist of any mid-term vacancies

16. Available Resources
Local (currently): AAC Chairman and/or Director Leadership (LNC) Advisor
Local (January 2020): VP Operations Advisor and/or Director Leadership (LNC) Advisor
Regional: Operations Specialist
Fraternity: Director Operations and Leadership Development Consultants
Regional calls with LNCs this fall!

17. Available Resources Online Learning Center Officer Training courses
All courses will be available at the beginning of November to be assigned to new officers as soon as they are elected and entered into eReports
Director Leadership Course educates about the LNC process
Resource Library (LNC Tab)
LNC Elections Guide (updated!)
Chapter Evaluation
Officer Job Descriptions
Pi Beta Phi Leadership Model

18. Final Thoughts LNC does NOT elect or appoint anyone
LNC presents suggestions based on the positions to be filled and their ongoing evaluations of the pool of talent and interest
LNC may be able to offer insight into a member’s particular talents that the rest of the chapter may not be aware of or has not considered
Chapter members may ask questions about slating decisions – remember all LNC discussions and deliberations are confidential.
AACs role is to provide guidance and approve process
As difficult as it may be, LNC shouldn’t be pressured to provide specific details to their peers!

19. Thank you for joining us! Questions?