2. Evaluations

3. Know if this program is making an impact Learn how we can improve the program Show the funder that we are making a difference

5. Designate who will be the survey coordinator(s) Distribute all pre surveys (if applicable) before any activities begin Distribute all post surveys at end of activities Send surveys via snail mail to SHPE Foundation OR scan them and upload them to Dropbox or attach to an email. Done! Remember, your survey results show the impact of programs and will allow SHPE to continue to offer funding!

6. Set alarms during event to remind yourself to distribute and collect surveys Provide pens or pencils to attendees to complete surveys Explain to attendees that the surveys are important Send the evaluations to SHPE with final report or by stated deadline

7. No, unless you are mailing the surveys in – please make copies just in case they get lost Do I have to make copies of the completed surveys? No! Just give them to us and we’ll handle it Do I have to do any data entry myself? Dropbox – big file sharing software (easiest) Email – attach them as files to an email Send the paper surveys to the SHPE Foundation How should I send the surveys to SHPE?”

8. Reporting

9. Record chapter activities Provide feedback to conduct better activities Demonstrate to sponsors how their support is being utilized Provide an opportunity to showcase accomplishments Opportunity to be featured in SHPE publications Note: Failure to submit complete reports will preclude the hosting SHPE Student or Professional Chapter from being able to apply for or receive future funding from SHPE

10. Successful Reporting Pictures, videos, and quotes Template completed in neat, professional manner Liability/sign- in forms Clear, accurate budget (follows guidelines) Evaluations Sponsor(s) signage and promotion is documented

11. Review report in advance Use template provided to you If possible, assign sections to fellow chapter members to assist Complete sections in advance Make copies to keep for chapter records

12. Noche de Ciencias Report Participation Agreement and Acknowledgement of Receipt of Funds forms are due ASAP Due within two weeks of your event Use required template Ensure attachments are included  Sign-in/Media Release Sheets  Copies of receipts  Event Pre-Surveys  Event Post- Surveys  Participation Agreement  Photographs SHPE Foundation recommends reports be submitted via dropbox

13. SHPE Jr. Chapter Highlights Participation Agreement and Acknowledgement of Receipt of Funds forms are due ASAP Highlight is due the 10 th of every month (for example, January activities will be reported by February 10 th ) Use required online form Ensure to send SHPE Foundation attachments each month for:  Copies of receipts  Photographs SHPE Foundation recommends attachments be submitted via dropbox

14. ACE Reporting Acknowledgement of Receipt of Funds forms are due ASAP Due within 30 days of your event/program Use required template Ensure attachments are included  Sign-in/Media Release Sheets  Copies of receipts  Evaluations  Participation Agreement  Photographs SHPE Foundation recommends attachments be submitted via dropbox

15. SHPE Foundation 1765 Duke Street Alexandria, VA 22314 703-373-7930 shpefoundation@shpe.org Website: www.shpefoundation.org