CREATING A POSTER EXHIBIT For High Impact and Engagement

Agenda Identifying Content: What to Present Designing Presentation: Designing to get People’s Attention Mechanics: Putting Together the Poster

Who is My Audience? What is Showcase? Campus Leaders and Administrators Academic Staff Classified Staff Faculty Students Showcase is an annual event. The first Showcase was in Showcase is a time set aside to: learn from each other, recognize efforts on campus, improve work, learning, and climate.

Schedule At-A-Glance 8:00 -11:00 amPoster Exhibits - Great Hall 8:00 - 8:30Early Bird Session 8:30 - 8:45 Opening Remarks & Welcome 9:00 - 9:45Breakout Session A Breakout Session B 9: :15Chairs Chat 10: :45Breakout Session C Breakout Session D 10: :00Closing Remarks 11:15 - 1:00Keynote Speakers and Box Lunch – Tripp Commons Showcase Poster Exhibits Breakout Sessions Keynote Session ◦ Pecha Kucha ◦ IMPORTANT – If you would like to attend the Keynote YOU Must Register for it.

Sample Layout of Great Hall Registration Area Stage

Why Present a Poster at Showcase? Celebrate your unit’s progress Reflect on elements of your success Connect with others from across campus Help others learn from your experience to solve their challenges It’s FUN!

Criteria for an Effective Poster Demonstrate benefits to your unit and/or across campus Show how the approach might be applied in other units

Highlight Accomplishments Enhanced service to students, faculty, staff Saved time and/or resources Increased effectiveness and efficiency Improved campus climate Advanced the campus strategic priorities

The Best Practices/Case Study template will help you document your project/process improvement Once completed, you have a tool to organize your poster exhibit Best Practices/ Case Study Template Documenting Your Improvement

Showcase Program Format ◦ Poster Title ◦ Unit ◦ Poster Tagline ◦ Website ◦ Name / Unit / Department / (Sample page from program)

Creating a Poster Title Make it short, attention-grabbing, and appealing Examples: 1.Using Social Media to Reach Target Audiences 2.Embracing Customer Feedback to Improve Snow Clearing 3.Twitter: 140 Characters of Engagement 4.Dial-up Art 5.Improving the MPH Program with Student Feedback

Creating a Tagline Highlight the innovation or lesson learned Examples: 1.How the WAA is harnessing the power of Facebook and Twitter to reach students, job seekers, alumni chapters and all alumni in general. 2.Facing a blizzard of criticism, FP&M embraced the feedback as a catalyst to connect with customers, review processes and improve results. 3.Using Twitter to engage followers, drive traffic to online resources and collaborate with other campus partners. 4.A student-driven program that utilizes the ubiquitous cell phone to provide anytime self-guided audio tours of the Union’s art galleries. 5.Developing a simple, easy-to-use process to collect student feedback on admissions, orientation, registration, graduation and other administrative processes.

What Does a Typical Display Look Like? Tri-Fold Table Top Displays On 36” x 48” Foam Core 1-2 Exhibits per Table

Key Components Clear explanation of process, purpose or improvement Visual display of the project/process Flowcharts or Graphs Before & After Pictures Photographs Website “snapshots” Documentation of the impact Best Practices/Case Study form Focus on What is Transferable

Poster Templates

Poster Exhibit Design Tips Keep things simple Use graphics Limit the amount of text Use fonts that are easy to read For help reformatting text, colors, and objects within the PowerPoint, refer to the handout, “Getting Creative with your Poster” For a downloadable version of the UW logo & official usage guidelines see:

UW-Madison Brand and Visual Identity Guidelines

Creating Your Showcase Poster Exhibit Poster Creation at-a-glance (see handout): ◦ Create and organize your poster content. ◦ Create your poster. ◦ Print your poster. ◦ Purchase supplies. ◦ Assemble your poster. Additional instructions and resources are available at Exhibitor Resources on Showcase site, including: Exhibitor Resources ◦ Detailed poster creation instructions ◦ Poster Planning Timeline ◦ Best Practices/Case Study Form ◦ Tri-fold PowerPoint Poster Template

Sources for Materials Art Supply or Book Stores UW Bookstore 3M Spray Mount Tri-Fold Displays Office Supply Stores Staples – via MDS – add Tri-Fold Displays 3M Spray Mount

On Campus Printing Services College Library New Media Center Color Printing for 3.00/ft 2 First Come, First Serve Printing DoIT Large Format Printing Color Printing for 7.90/ft 2 Also offers foam core mounting for $3.80/ft 2

Showcase Handout Materials To keep poster content clear and concise, additional materials may be used to further explain or clarify your improvement process Example: Best Practices/Case Study FormBest Practices/Case Study Form copies Suggestion: have a sign-up sheet available in case you run out of materials

Showcase Technology While planning your presentation, think about if you would like to bring a laptop and/or a larger monitor, etc. As Showcase approaches, we will be sending an questionnaire regarding this information. If you are planning to use the Internet, you must have… A computer with a wireless card A valid UW Net-ID & Password

Showcase Set Up and Tear Down DAY OF SHOWCASE: DAY OF SHOWCASE: Memorial Union doors open 7:00 a.m., Wednesday, March 23, 2011 OR DAY BEFORE SHOWCASE: DAY BEFORE SHOWCASE: Drop off materials on Tuesday, March 22, 3:00-5:00 p.m., Langdon Room, Memorial Union – 4 th Floor Exhibits should be fully setup in Great Hall, Memorial Union, by 7:30 a.m. on Wednesday, March 23 (Poster exhibits displayed 8:00-11:00 a.m.) Take exhibit down by 2:00 p.m.

*** MATERIALS TO SUBMIT ***  Poster Title (should match your poster)  Poster Tagline / brief description (25 words or less)  S/C, Unit/Department  Presenter/Contributor Names, s, S/C, Unit/Department  URL (if applicable)  Digital version of your poster (ppt or pdf)  Submit Materials to: You will receive an from “Showcase” that will ask for this information.

Showcase Contacts Kristine Fisher (608) Bruce Harville (608) PJ Barnes (608) Office of Quality Improvement Contacts Nancy Thayer-Hart (608) George Watson (608) Kathy Luker (608) Maury Cotter (608) Darin Harris (608) Poster exhibit information is also available at