2014-2015 CELDT Nuts & Bolts Training June 3 & 4, 2014 Assessment Services

Test Coordinator Responsibilities Agenda What’s New for 2014-15 CELDT Overview Test Security Test Coordinator Responsibilities

What’s New for 2014-15? No Field testing = all schools have been assigned Form 1 Examiner’s Manuals = directions to students to “stow away” materials not needed for testing have been changed to “put away” materials Answer Books= several fields previously included on the demographic pages do not need to be hand-grid; these fields will be extracted from CALPADs Assessment Services

CELDT Overview: The Purpose Initial Assessment: to identify new students who are English learners and determine their level of English proficiency Annual Assessment: to assess all English learners on their progress in acquiring the English language Assessment Services

Initial Assessment Administered to all newly enrolled (to the district) students in Grades K-12 with a language other than English indicated on their Home Language Survey Must be administered within 30 calendar days of enrollment To determine English proficiency for all new students Administered throughout the year Assessment Services

Annual Assessment Administered to all continuing English learners in Grades K-12 Administered September 2, 2014 through October 15, 2014 To assess the progress of English learners on acquiring listening, speaking, reading, and writing skills Used in determining Reclassification Assessment Services

CELDT Domains LISTENING SPEAKING READING WRITING Following Oral Directions Teacher Talk Extended Listening Comprehension Rhyming (Grades K-2) Oral Vocabulary Speech Functions Choose & Give Reasons 4-Picture Narrative Word Analysis Fluency and Vocabulary Letters & Words (K-1) Punctuation & Capitalization (K-1) Grammar & Structure (2-12) Writing Sentences (2-12) Short Compositions (2-12) Assessment Services

Test Security Pages 37 & 39 in manual Security Agreements- must be completed by test site coordinators Security Affidavits- must be completed by site staff who will have access to the CELDT materials; return in BLUE envelope All materials must be kept in a LOCKED, SECURE area before and after testing BLM Assessment Services

Assessment Services, SDUSD Test Security BLM Assessment Services, SDUSD

Before Testing Attend Training Receive & Inventory Materials Identify Students to Test Plan Testing Schedule Prepare Materials & Locations

See Administrative Circular No. 72 Training Nuts & Bolts Testing logistics for the 2014-15 CELDT administration Provided by the Assessment Services Department June 3 & 4 Examiner’s Training How to administer the different portions of the CELDT (2 types of training offered) Provided by the Office of Language Acquisition Various dates & times See Administrative Circular No. 72 Assessment Services

Pre-Id labels for answer books Receiving Materials Week of August 18 Early October CELDT Materials Barcode Labels Delivered to sites via truck delivery Available for pick-up from Assessment Services (Ed Center) Test booklets, blank answer books, and coordinator kits (GISs, SGLs, Blue Envelope) Pre-Id labels for answer books Assessment Services

Receiving Materials continued INVENTORY UPON RECEIPT ORDER ADDITIONAL MATERIALS SECURE MATERIALS UNTIL TESTING Verify Quantity Note missing booklets; contact Denise ASAP if there are discrepancies Fax Form Reseal Boxes Store in a SECURE, LOCKED area BLM

Identify Students to be Tested Sites must run EL rosters in the beginning of the school year to determine which students must test

Special Education & 504 Students Review IEP and 504 Plans for accommodations & modifications that must be made available to students Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modification See Attachment B of Administrative Circular No. 74 Assessment Services

Estimated Administrative Times for Form 1 Test Estimated Time Listening 20 minutes (Grades 2-12) 25 minutes (Grades K-1) Speaking 15 minutes (Grades K-12) Reading 50 minutes (Grades 2-12) 20 minutes (Grades K-1) Writing 2 Sessions, 30 min. each (Grades 2-12) Assessment Services

Group Administration Guidelines LISTENING Grades K-1 = Individually Administered Grade 2 = Groups of 5 or fewer Grades 3-12 = Groups up to 25 (1 proctor for each 20 students in a group) READING Grades 2-12 = Sensible Group Size WRITING SPEAKING Grades K-12 = Individually Administered Assessment Services

Prepare Test Materials for Distribution Brown Green Purple Blue Red BLM Assessment Services

Prepare Testing Locations Free from noise & interruptions Good light & ventilation One proctor for every 20 students in a group Make necessary arrangements for students w/IEPs & 504s

Testing Irregularities During Testing Scoring & Data Entry Pre-ID Barcode Labels Answer Books Testing Irregularities

Site Scoring & Data Entry All portions of the CELDT must be scored by the site for Initial Assessment (I.A.) Scores for I.A. must be entered into Zangle AFTER September 12, 2014 Assessment Services

Pre-Id Barcode Labels Pre-ID barcode labels will be available for pick-up in early October (wait for email) Pre-ID barcode labels will be provided for students enrolled BEFORE September 15th Assessment Services

Answer Book BARCODE LABEL Filling in student-identifying information and sample answer books on Pages 22-28 in manual

FRONT Answer Book WITH Pre-ID Label INCLUDED IN PRE-ID MUST BE COMPLETED BY HAND Page 22 in manual

BACK OF DOCUMENT Answer Book WITH Pre-ID Label INCLUDED IN PRE-ID MUST BE COMPLETED BY HAND MUST BE COMPLETED IF USED ONLY COMPLETE IF DIRECTED BY ERIN GORDON Page 25 in manual

Answer Book WITH Pre-ID Label MUST BE COMPLETED BY HAND MUST BE COMPLETED IF USED BY STUDENT ONLY COMPLETE IF DIRECTED BY ERIN GORDON

FRONT Answer Book WITHOUT Pre-ID Label MUST BE COMPLETED BY HAND Page 22 in manual

Student ID: must be RIGHT-JUSTIFIED; use LEADING zeros Answer Book WITHOUT Pre-ID Label

BACK OF DOCUMENT Answer Book WITHOUT Pre-ID Label MUST BE COMPLETED BY HAND MUST BE COMPLETED IF USED ONLY COMPLETE IF DIRECTED BY ERIN GORDON Page 25 in manual

Testing Irregularities & Security Breaches Report all suspected Irregularities to Erin Gordon ASAP Cheating by student(s) Failing to follow test administration directions in Examiner’s Manual Coaching students Allowing examiners to take the test home for grading Allowing students to take the test out of designated testing area Make copy of report forms for your files; send original in BLUE envelope BLM Page 35 in manual

Return to Assessment Services After Testing Checking Answer Books Complete the GISs Complete the S/GL Apportionment Form Return to Assessment Services

Checking Answer Books All student-identifying information is complete and correct for each answer book Field 9 is hand-grid (date test completed) All stray pencil marks have been erased Answers have been transcribed to clean answer book if original was damaged Assessment Services

Preparing Materials for Return FOR EACH GRADE Separate and count completed Annual Assessment (A.A.) answer books from Initial Assessment (I.A.) answer books Grade 3 A.A. Grade 3 I.A. = 11 = 7 Total answer books for grade 3 = 18

Apportionment Form Place in BLUE envelope A.A. I.A. 11 11 11 7 7 18 A.A. 11 11 7 I.A. 7 18 Assessment Services

Principal’s Certification Place in BLUE envelope Assessment Services

Completing the Group Identification Sheet (GIS) Must compete number of students tested & grade level Pre-printed One GIS must be completed for each grade level Pre-coded Page 32 in manual Pre-coded Assessment Services

For Each Grade Level GIS on top HAND-CODED I.A. Documents BARCODE I.A. Documents HAND-CODED A.A. Documents BARCODE A.A. Documents

Complete the School/Group List (S/GL) Every GIS must have an entry on the S/GL Complete #4 & 6 Place in BLUE envelope Page 33 in Manual Assessment Services

Packing Materials for Return Place the completed GIS on top of the used answer books; then place in the PLASTIC BAGGIE Labeling the PLASTIC BAGGIE: School name Grade level Number of answer books in baggie For grade levels that require more than one baggie, number the baggies (i.e. “1 of 2”, “2 of 2”) Assessment Services

Packing Materials for Return continued Place all labeled baggies in original CELDT boxes Place the completed S/GL for your site in the BLUE envelope Place any unused preprinted barcode labels in an envelope marked w/your site name Assessment Services

The BLUE Envelope Completed S/GL Completed & signed Principal’s Certification Completed Apportionment Form Signed Test Security Affidavits for all staff who have had or will have access to CELDT materials Any Test Irregularity Reports Assessment Services

Schedule for Return Oct 15 Elementary Traditional Oct 16 Secondary DATE SCHOOL TYPE CALENDAR Oct 15 Elementary Traditional Oct 16 Secondary Oct 17 All Year Round Assessment Services

Returning Materials Return to 2351 Cardinal Lane by 4:30 p.m. on your assigned day Assessment Services

Returning Materials AFTER Annual Assessment Window Keep all unused test materials at your site for continuing initial identification of new students Use the YELLOW envelope provided for the monthly return of I.A. materials to Annex 3 after October 17 Assessment Services

Contact Information Erin Gordon (619) 725-5687 Denise Ormsbee (619) 725-7059 General Information (619) 725-7065 OLA CELDT Hot Line at (619) 725-7282 Fax Number (619) 725-7070 Website = http://www.sandi.net/Page/53458 Assessment Services