Office of the New Mexico Secretary of State Business Filing System – Phase 2 Change Request Presented to the DoIT Project Certification Committee June 25, 2014

Project Scope Replace six (6) disparate and/or legacy systems with a single modernized software solution. Implement a consistent revenue collection and receipting process. Utilize a consistent user interface theme for processing filing requests for both internal and external users (web based). Deploy a single customer access point methodology for constituent self-service. Implement a modern and supportable software platform utilizing the latest Microsoft .Net framework. Implement a proven COTS solution. Utilize parameter driven software architecture to provide for future modification/enhancements of business logic. Utilize existing SOS computing architecture.

Implementation Strategy Phase 1 (to be completed July 2014) Notary Public Commissions Apostille Certificates Service of Process Summons and Complaints Facsimile Signature Filings Agriculture Lien Filings Uniform Commercial Code Filings Trademarks and Service Marks Registrations Phase 2 (to be completed June 2015) Partnerships Filings Corporate/Limited Liability Company Filings

Certification History Total Project Appropriation Funding Source – Laws 2013, Chapter 227, Section 7 (10) Amount - $1,215,000 Funding Source – Laws 2014, Chapter 63, Section 4 Amount - $11,000 Project Initiation & Planning – May 23, 2013 Amount - $215,000 Project Implementation Phase 1 – December 2013 Amount - $861,000 Project Implementation Phase 2 – June 2014 (Current Request) Amount - $150,000

Major Deliverables & Schedule Project Implementation Phase 1: Due Date Project Initiation – Project Kickoff, Detailed Project Plan & Development Environment Installation/Configuration 1/2/2014 thru 2/15/2014 Phase 1 - JAD/GAP Analysis 2/18/2014 Phase 1 - Data Model and Database Design 2/26/2014 Phase 1 – Functional Requirements 3/10/2014 Phase 1 – Technical Design Phase 1 – QA Plan Phase 1 - Training Plan Phase 1 – Data Conversion 5/14/2014 Phase 1 – Application Customization 6/20/2014 Phase 1 – User Acceptance Testing Phase 1 – Training Phase 1 – Data Conversion (Production Pull) 6/26/2014 Phase 1 – Application Operational in Production 7/1/2014

Major Deliverables & Schedule Project Implementation Phase 2: Due Date Phase 2 - Gap Analysis Sessions August – October 2014 Phase 2 - Data Model and Database Design Phase 2 - Requirements Documents Phase 2 - Technical Design Phase 2 - QA Plan Phase 2 - Training Plan Phase 2 – Application Customization January – March 2015 Phase 2 – User Acceptance Testing April – May 2015 Phase 2 – Training Phase 2 – Data Conversion Production Pull June 2015 Phase 2 – Application Operational in Production July 2015

Project Timeline

Project Accomplishments SOS & PRC Corporations “As-Is” and “To Be” Documents completed February/April 2013: RFP Development – May/June 2013 RFP Award – November/December 2013 IV&V Contract Established – October 2013 Software Security Assessment – May/June 2014 Phase 1 Implementation – July 2014

Budget Category Description FY14 FY15 Consulting Services $175.5 Procurement Management, IV&V, Project Management, Security Assessment $175.5 $190.0 Software Development & Implementation of NMBFS $507.7   $352.8k Total $683.2 $542.8k

Contracts Vendor Description Amount PCC Technologies $900.0 Software licenses, development, implementation $900.0 CSW Enterprises Contract project management services FY14- $139.7 FY15 - $150.0 Nick Behrmann IV&V services $50.0

IV&V Status IV&V – Nick Behrmann - $50K budget Mr. Behrmann actively attends project meetings and iterative testing sessions Latest report shows overall status in the Green Zone, and Overall Trending in the Improving Zone. Report Highlights: Cooperation between vendor and agency is great and vendor is very responsive and accommodating to agency needs.

Questions? Thank you