1. ONGARD Modernization Closeout Certification Presentation for PCC Energy, Minerals and Natural Resources Department State Land Office Taxation and Revenue Department June 23, 2010

2. Project Overview Initial Project Goals (per Aug 2007 Certification)
Provide a roadmap, project schedule and fundamental application architecture design to allow the agencies to meet their ever-changing business requirements.
Modify the ONGARD application to allow easy access to any GIS mapping application utilized within the three agencies
Provide improved security and audit-ability
Transition from inflexible, legacy mainframe systems to less expensive and more adaptable system
Simplify operating environment
Reduce cost of ownership
Correct legacy system deficiencies
Provide a common data repository for the Tri-Agencies
Properly reflect complex business rules in the database
Standardize use of primary identifiers (OGRID, PUN etc)
Add GIS reference points to data structure 2

3. Project Overview
Initiation and Planning Goals (per Aug 2007 Certification)
Validate the agencies’ high-level requirements documented in the 2004 ONGARD Needs Assessment and 2005 Harry Beck study.
Organize requirements to facilitate creation of new system selection criteria and analysis of potential solutions
Develop a proof-of-concept MS SQL Server database
Develop a benchmark for porting the system from the mainframe
Issue an RFI to collect input from potential software vendors
Form an interagency team and investigate implementations done by other states
Document the architectural design alternatives
Develop and document the proposed migration strategy
Develop and document justification and plans for the next phase of the ONGARD Modernization project.
Finalize and execute IV&V contract for the next phase
Engage Agency Personnel in the Solution 3

4. Funding History
The 2007 Legislature initially funded the ONGARD FY08 C-2 for $500,000
This funding supported the Initiation and Planning Phase of ONGARD Modernization
DoIT initial certification approved in August 2007 for first phase
The 2008 Legislature funded an additional $1Million to begin project implementation
Because of overall budget deficiencies and the economy, the $1Million reverted during the 2010 Legislative Session
The Initiation and Planning phase was completed in March 2010; spent $495k 4

5. Initiation & Planning Results
Updated business process documentation from prior studies
Prepared data model to match current business need
Formed multi-agency team to analyze other states to explore best practices and solutions, especially COTS implementation
Benchmarked existing mainframe code using Function Point Analysis model
Executed successful Proof of Concept conversion of some mainframe COBOL to MS Studio COBOL
Prepared Strategic Roadmap outlining strategy for next steps in ONGARD Modernization
In conjunction with SLO, evaluated Land Management COTS and spun off this project to SLO when ONGARD Modernization funding was reverted and no additional funds were available 5

6. Initiation/Planning Phase Deliverables Outstanding
Project Plan for Implementation Phase
No plan developed due to uncertainty in funding
Next C-2 request
FY11 request was not funded
FY09 $1M reverted
Do not anticipate available funds for FY12 C-2
Database Design
Changing priorities and split of SLO Land Management made this unneeded at this time
Design must be done when SLO solution is finalized
Final Roadmap
Initial Roadmap design was based on available technical solution which must be refreshed when the project is reopened 6

7. None DoIT Impact? Current solutions will remain in place
ONGARD remains on mainframe 7

8. Summary Recommendations
Close the ONGARD Modernization Project
Work closely with SLO to keep ONGARD mainframe and server applications in synch with SLO Land Management
As possible, move select “bite sized chunks” of ONGARD mainframe code to server
Target items identified during server migration prototype that cannot be converted such as notices process
Utilize SharePoint to enhance web capabilities
Continue to track developments in technology related to code migration from mainframe to server
Track development of COTS functionality for Oil and Gas tax processing
Be prepared to submit ONGARD Modernization funding requests when money is available 8