1. Executive Sponsor: Marcos Trujillo, Acting Division Director
NM Department of Transportation (NMDOT) Electronic Statewide Transportation Improvement Program (eSTIP)
Executive Sponsor: Marcos Trujillo, Acting Division Director
Business Owner: Rebecca Maes, Project Oversight Division
Project Certification for Implementation
August 23, 2017

2. Overview
Project Goals: 1) Replace an existing, obsolete STIP management program, and the existing paper and spreadsheet based systems which address functionality it does not support, with a functional interactive web-based system that meets the NMDOT and FHWA requirements. 2) Migrate current data to the new system.
Business Problem: The current STIP system is obsolete. As a result, NMDOT and recipient agencies are forced to use spreadsheets and hard copies to plan and program ~$350 million per year to work around existing limitations of the system. The current system does not allow access by external users, requiring additional manual export, transfer, import and QA of data to create and amend projects.
Desired Outcomes: A web-based eSTIP System that supports NMDOT’s planning and programming functions and:
Improves service delivery to constituents
Automates compliance with statutory funding requirements
Improves productivity
Achieves cost savings
Reduces time in producing reports and planning amendments
Current ROI projection yields a $229K-$253K per year average cost to use the new system, which includes yearly maintenance & hosting, licensing, and all direct and indirect costs associated with use.
Cost to use existing, obsolete system is ~$220K per year, average.
Current projections estimate a 50-70% reduction in business process overhead
Further reduces Agency Oracle footprint

3. Project Implementation Request
Request for approval of remaining funding totaling $661,136.48
Amount covers funding for 2 months of payments to EcoInteractive, and remaining IV&V reporting during Implementation phase, and maintenance, hosting and support with EcoInteractive through FY20.
Certification History
Date
Amount
Funding Source(s) (use specific citations to laws, grants, etc.)
March 29, 2017
(Initiation)
$30,000 
$7,500 
Total: $37,500
NMDOT/FHWA State Planning & Research (SP&R) Funds
NMDOT State Road Fund 
June 28, 2017
(Planning)
 $30,000
 $7,500
August 23, 2017
(This Request)
 $503,999.20
 $157,137.28
Total: $661,136.48

4. Business Opportunity The eSTIP System will:
Provide a web-based application and database customizable to meet additional state-wide requirements
Provide better, faster, and expanded services to constituents
Provide a web-based application and database which shall include all aspects of project information, reporting, and obligations for Federal Highway Administration (FHWA), and other funded programs
Reduce NMDOT staff costs by streamlining processes and improving productivity
Automatically control compliance and risk factors
Provide audit and security to meet mandated requirements
Meet MAP-21/FAST ACT requirements for Transportation Asset Management

5. Current Status # Task Name Due Date % Complete Status Eco1 Eco2 Eco3
Initial Business Analysis & Kickoff
5/20/2017 50
In progress
Eco2
Project Management
On-going
Eco3
System Requirement & Design Documentation
9/4/2017 80
In progress*
Eco4
System Configuration
Eco5
System Development & Deployment
10/4/2017 60
Eco6
Training
11/4/2017
Not yet started
Eco7
Ongoing SaaS – Maintenance & Technical Support (Year 1) 25
Eco8
Ongoing SaaS – Hosting (Year 1)
Resp1
Initial Report
6/5/2017
100
Completed
Resp2
Interim Report 1
Interim Report 2
7/5/2017, 9/5/2017
Report 1 complete
Resp3
Final Report
10/15/2017
*Initial design & configuration complete; agile review/implement/test cycles in progress

6. Major Deliverables by Project Phase
Due Date
Deliverable
Initiation – Close
On-going
IV&V
Initiation
5/2017
Initial business analysis
Planning
Project Management
Planning/
Implementation
8/2017
System Requirements and Design Documentation development
System Configuration
9/2017
System Development & Deployment
Training
10/2017
Ongoing SaaS Maintenance & Technical Support
Closeout
11/2017
Ongoing monthly subscription for Maintenance, Technical Support and Hosting

7. Total Cost of Ownership
Budget
Description
FY17
FY18
FY19
FY20 & After
Total
Consulting Services
IV&V
$26,500.00 --
Hardware
N/A $0
Software
All inclusive
$173,456.28
$176,058.12
$178,698.84
$181,379.52
$709,592.76
Annual Support
 Included in software
-- 
$199,956.28
$736,092.76

8. NMDOT electronic Statewide Transportation Improvement Program
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