1. Medical Cannabis Project Comprehensive Software Solution
PCC Certification Phase: Initiation
June 27, 2018
Terry Reusser, DOH CIO
Kenny Vigil, MCP Director
Helene Minot, Project Manager
1190 S. St. Francis Drive • Santa Fe, NM • Phone: • Fax: • nmhealth.org

2. Overview
Bio Track THC is the software vendor for Medical Cannabis Program (MCP)
Contract awarded in April 2015
Supports management of Patient Services and Licensing & Compliance of Licensed Non Profit Producers
LNPPs = growers and dispensaries of cannabis products
The application provides functionality for the management of:
35 producers and 70 dispensaries; and
53,000 active patients
This project is for a comprehensive system replacement and is NOT related to the current certified project of establishing testing capability at SLD

3. Program Challenges
Exponential patient growth from 12,000 in early to 53,000 in May 2018
Manual, paper-based patient application process generates an average of 250 applications per day with pieces of paper
Increasing costs:
Expenses for data entry, clerical support, overtime, and filing
Paper storage costs of over $100K per year
Bio Track contract expires April 2019

4. System Challenges
Business processes, volume and regulatory changes have outgrown capabilities of current application
Upgrade to v2.0 functionality lacks sophistication and user friendliness for public use
Lack of system flexibility to support growing MCP needs mandated by the industry and State statutory requirements
Database instability

5. Project Goals
Create public facing portal for patient on-line application
Create capability for on-line patient certification by providers
Improve functionality for License and Compliance Unit for regulatory oversight of LNPPs, including seed-to-sale lifecycle management
Create portal for law enforcement to verify enrollment
Improve automation capabilities
Interface to NM MVD
PCI compliant on-line payment processing
Ability to generate communications to patients, providers, LNPP’s

6. Estimated Timeline Major Milestone Estimated Date Project Phase
Develop RFP including requirements
June 2018
Initiation
Issue RFP
July 2018
Contract Award
November 2018
Planning
Requirements traceability matrix complete
December 2018
Implementation
Design documents complete
February 2018
Phase 1 go-live
Internal facing functionality
June 2019
Phase 2 go-live 2
External facing functionality
October 2019
Transition to operations
December 2019
Close Project
Closing

7. Budget Project Deliverable Budget Due Date Project Manager Contract
$200,000
12/31/2019
IV&V
$ 90,000
Software
$ 610,000
Hardware (printers/scanners)
$40,000
Total
$940,000
Previously Certified: $0
Amount Requested:

8. Certification Request
Funds will be appropriated from the MCP Operating Budget
Current request is for $0
Project Manager is being paid for through current certified MCP project
Funds will be requested at Planning Certification