Nibrs Transition Presenters: Regina Chacon, Business Owner, Law Enforcement Records Bureau Chief Gordon Muthigi, Project Manager April 23, 2019 Planning Certification

Business Needs The New Mexico Law Enforcement Records Bureau (LERB) plans to transition the state from Summary Reporting System to National Incident Based Reporting System (NIBRS) certified reporting. The FBI is requiring the state to be NIBRS compliant by November 20, 2020. This implementation will improve the overall quality of crime data. All funding has been secured by a noncompetitive grant.

Planned Solution The LERB Uniform Crime Reporting unit will comply with the NIBRS reporting standards by 11/30/2020: Contract Project Manager to manage the project. IT Consultant to work with COTS vendor to develop & test interfaces with all the 118 Law Enforcement Agencies for the data elements needed for NIBRS reporting. COTS Vendor selected to implement NIBRS system. Uniform Crime Reporting (UCR) will report 3 consecutive months of data with < 4% error rate to become FBI compliant by 11/30/2020 deadline.

Certification History (Include this request) Funding History Fiscal Year Funding Source Amount FY18 National Crime Statistics Grant $30,000 FY19 $1,804,265 Total Appropriation $1,834,265 Certification History (Include this request) Date Certification Phase Amount Funding Source 06/27/2018 Initiation $30,000 National Crime Statistics Grant 04/24/2019 Planning $1,445,550 Total Certified $1,475,550

Budget Deliverables Budget Phase Contract Project Manager (TEKsystems) $426,090 Initiation to Close IT Consultant Contract (TEKsystems) $294,540 Planning to Close Repository Vendor Contract (BVM Technology) $685,200 IV & V Contract (Cognosante) $69,720 Total Costs $1,475,550

Timeline

Risk Risk 1 - Repository Vendor will not be hired in time to meet the time constraints of the grant. Mitigation Strategy: Select a COTS vendor that has already implemented NIBRS solution in another state and contract with a state wide price agreement vendor. Execute contract before statewide price agreements expire on 6/30/19. Contingency Plan: Extend timeframe with the risk of non-compliance and loss of Federal Grant funds . Risk 2 – IT Consultant will not be hired in time to meet the time constraints of the grant. Mitigation Strategy: Hire contract IT Consultant and execute the contract before statewide price agreements expire on 6/30/19. Contingency Plan: Start gathering interface and customization requirements as soon as IT Consultant is onboard.

Request for Release of Funds for Implementation Phase Deliverables NMDPS LERB is seeking to utilize funding of $1,445,550 from the non-competitive grant awarded to DPS LERB for the following: Project manager contract IT consultant contract IV&V services contract and COTS Repository Vendor contract We seek Planning Certification and approval for release of funds

NIBRS TRANSITION Thank you! Questions ?