1. Concealed Carry Unit Online Solution Project
Presenters:
Regina Chacon, Business Owner,
Law Enforcement Records Bureau Chief
Gordon Muthigi, Project Manager
December 19, 2018
RELEASE OF FUNDS FOR PLANNING

2. Law Enforcement Records Bureau Mission
The Law Enforcement Records Bureau(LERB) gathers, analyzes and disseminates criminal justice data to ensure public safety.

3. Business Need
The LERB Concealed Carry Unit (CCU) processes approximately 13,000 applications annually using manual, paper-based processing. The current operation requires the physical creation and entry of applications, court documents, certifications, and business operations into a centralized database.
The estimated total paper volume of 250 applications per week is about 125,000+ pages annually. The CCU staff must:
Review, track and act upon each document.
Manually enter information into and retrieve information from applicant’s paper submissions.
Mail documents to the applicants and requestor agencies.

4. Planned Solution
Replacing the existing business approach with this portal solution will accomplish:
Online processing of Concealed Carry application.
Concealed Carry record maintenance for individual, instructor and organization.
Accurate tracking of licensees and expiration dates.
Efficient way for instructors to maintain their student records and to provide Concealed Carry Department with the appropriate documents.

5. Timeline

6. SPEND TO DATE Major Deliverable Date Spend to Date
Project Manager Contract
4/25/2018
$100,000
IV&V Contract
$9,860
Project Total
$109,860

7. Proposed Budget Project Manager Contract (TEKsystems) $100,000
Major Deliverable
Budget
Due Date
PROJECT Phase
Project Manager Contract (TEKsystems)
$100,000
04/25/18
Initiation
IV&V Contract
$30,000
12/19/18
Planning
Project Kick-off and PMP
$22,693
02/01/19
Functional Requirements & RTVM
$34,039
03/01/19
System Design & TARC Review
03/31/19
Development & System Configuration
$113,463
05/30/19
Implementation
User Acceptance Testing (UAT)
06/30/19
Go-Live
$11,347
$38,040
08/30/19
Close Out
IV&V Final Report
$9,840
Project Total
$527,500

8. Request for Release of Funds for Planning Phase Deliverables
Request funding of $210,691 for Planning Phase Deliverables
Released funds will drive the following deliverables of Planning Phase:
Vendor Kickoff meeting and Project Management Plan
Functional Requirements & Requirements Traceability Matrix
System Design & TARC
Project Manager Contract (TEKsystems)

9. Concealed Carry Unit
Online Solution Project
Thank you!
Questions?