Project Management Issues John N. Galayda, SLAC April 24, 2002 Risk Assessment/Front-end planning Laboratory Oversight Acquisition Plan - Major Acquisitions LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Technical Accelerator Slice emittance at undulator is a key measure of technical risk Project goal 1.2 mm-mrad normalized emittance at the undulator entrance Saturation at 8 keV achieved for 1.5 mm-mrad, with 122 meter undulator channel Ample Safety factor for saturation at 0.8 keV FEL Physics Experimental verification is now solid LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Technical Undulator quality Mitigation of risk – design and test prototype Prototype meets specification Refinement of design underway Damage to Optics Mitigation of risk – gas absorption cell Mitigation of risk – construct Far Hall SAC recommendation LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Schedule Critical path for injector commissioning Consequence of delay: Risk in delay of injector commissioning milestone is minimal Risk associated with beam quality during FEL commissioning FEL-quality beam required one year after commissioning milestone Mitigation of Risk: PED funds for laser prototype verification in FY2004 LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Schedule Critical path for undulator procurement Consequence of Delay: Late completion of undulator deliveries Start of FEL commissioning without all undulators in place Commissioning goals can be met with 50% delivery of undulators Mitigation of Risk: Expedite start of procurement Two vendors – brings technical risk of compromised undulator quality LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Schedule Delay in Beneficial Occupancy of Hall B Consequence of Delay: Delay in completion of installation of far hall equipment FEL commissioning may proceed in Near Hall Mitigation of Risk: Early Construction start, or Obtain beneficial occupancy to lower level for installation of beamlines LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment: Schedule Experiment Optics and Infrastructure Risk to commissioning goals No risk to FEL commissioning Risk to Life Cycle Utilization Rapid exploitation of the LCLS, post-project Development must take place outside the scope of the Project Mitigation of Risk Include detector development in scope of project LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Risk Assessment - Cost Accelerator X-ray Optics ($2M) Conventional accelerator technology Superconducting wiggler is well within state-of-the-art X-ray Optics ($2M) The point is to mitigate risks for prospective experimenters LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Acquisition Plan Early placement of undulator orders Avoid potential for nonuniformity associated with two vendors Conventional Facilities Construction Several procurement options considered Detectors and Mirrors – Collaboration with Cornell, ESRF LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

LCLS Project Engineering Design Organization LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Lab Oversight Memorandum of Understanding Defines project responsibilities for partner labs Creates Inter-Laboratory Coordinating Council Committee members accountable to partner laboratory directors Functionality proven in PEP-II construction LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Acquisition Plan Undulators - $17M Stringent technical requirements Schedule is important Advance procurement plan Building construction Design-bid-build Design+build Specialized optical components Research partnership ESRF Array Detector Research partnership with Cornell LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Support Matrix at Each Laboratory SLAC Technical Division Resources LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Undulator Electron Beam Diagnostics Undulator Controls Undulator Electron Beam Diagnostics Undulators and X-ray Diagnostics LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

LCLS will become a LLNL Program LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

1.1 LCLS Project Management and Control 1.1 Project Planning, Management and Administration 1.1.1 ES&H 1.1.1.1 ES&H PED Phase 1.1.1.2 ES&H Construction Phase 1.1.2 Construction Project Management 1.1.2.1 PED Phase 1.1.2.2 Construction Phase LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

1.1 Cost Estimate (FY02 Dollars, Thousands) Name PED Construction Contingency Total % contingency 1.1.1 Proj. Planning $ 4,363 $ 7,819 $ 189 $ 12,372 2% ES&H $ 682 $ 1,226 $ 38 $ 1,946 1.1.2 Project Mgmt $ 3,681 $ 6,594 $ 151 $ 10,426 Staffing FY2003-2004 FY2005-2007 Project Director Project Director Chief Engineer Chief Engineer Rad. Physics (1.75FTE) Rad Physics ES&H (1.5 MY) ES&H QA (1.5 MY) QA Admin (3 MY) 2 x Admin PMCS (8 MY) PMCS (15MY) LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC

Startup FY2006, Laser/Injector/Linac startup $ 3.52M M&S $1.56M Effort $1.96M FY2007 Linac/FEL startup $ 5.38M M&S $1.95M Effort $3.43M FY2007 Photon Systems startup $ 2.34M M&S $ 0.41M Effort $1.92M Total $11.24M LCLS DOE Review, April 24, 2002 John N. Galayda, SLAC