Certified Evaluation Orientation Teachers & Other Professionals LaRue County Schools Opening Day, 2018 Complete Plan and forms posted on the District Website http://www.larue.kyschools.us/Content2/plans

Notes for 2018-2019 Amendments to Action Research Project Form Elimination of Student Voice Survey Elimination of Peer Observation for evaluation plan purposes, however, peer observation is still encouraged in our schools REVISED Forms are posted on district website No KTIP this year Teachers and Other Professionals use different “frameworks”, however the evaluation process is similar. Differences are noted in the Certified Evaluation plan and this orientation document

Orientation Orientation by the end of the first 30 calendar days of employment Staff must sign and date certifying completion of Orientation.

Tenure & Cycles Non-Tenured Certified Staff Tenured Certified Staff One to Four Years in LaRue Co. OR First Year in LaRue Co., but came to us Tenured from another KY District Tenured Certified Staff More than Four Years in LaRue Co. OR More than One Year in LaRue Co., but came to us Tenured from another KY District One-Year Cycle Teacher/Other Prof. Non-Tenured OR Tenured, but identified for a one-year summative cycle (pg. 9) Three-Year Cycle Teacher/Other Prof. Tenured teachers who have been identified for a three-year summative cycle (pg. 9)

Kentucky Framework for Teaching—pg. 13 Separate framework for teachers, guidance counselors, library/media specialists, speech pathologists Pre-School uses Teacher Framework + “Pre-School Guidance” companion document Domains DOMAIN 1: Planning & Preparation DOMAIN 2: T - Classroom Environment Other Prof. - “The Environment” DOMAIN 3: T - Instruction Other Prof. - “Delivery of Services” DOMAIN 4: Professional Responsibilities

Sources of evidence, Framework, & Multiple Measure Alignment—PG. 14

Sources of Evidence For Personnel Decisions Self-Reflection Professional Growth Plan Supervisor Observation Other Professional may be site visit Other Products of Practice Letters & Memos Action Research Project (REVISED)

Timeline, 18-19

Timeline Exceptions, pg. 11 Observation windows, timelines, and other requirements may be adjusted by the primary supervisor in special circumstances where the evaluatee has been absent due to extenuating circumstances or is a late hire. Supervisor completes the Modified CEP Timeline for Teachers & Other Professionals (Appendix A) within 10 working days of the evaluatee’s return to work. Superintendent/designee should approve the form and notify the evaluatee within 5 additional working days.

Appendix A

Self-Reflection—pg. 15 Developed and submitted by the end of the 1st quarter Completed using paper forms in Appendix B Teacher, pg 47-48 Counselor, pg 49-50 Library/Media, pg 51-52 Therapeutic Specialist, pg 53-54 Forms include 2 boxes for on-going reflection throughout the year Self-Reflection is required for ALL teachers & other professionals every year

Professional Growth Plans—pg. 15 Developed and approved by the end of the 1st quarter Completed using paper form—Appendix C Same form for all teachers & other professionals Includes space for on-going reflection and summative reflection Reviewed by summative conference or closing day Must align with school or district improvement plans (CSIP or CDIP) Professional Growth Plan are required for ALL teachers & other professionals every year

Supervisor Observations— pg. 16-18 Supervisor Mini Supervisor Full Unscheduled No Pre-Conference Observation 20-30 min Post-Conference within 5 working days 1 Yr Cycle: In Person 3 Yr Cycle: Electronic Scheduled Pre-Conference using Pre-Conference form, Appendix D Electronic Observation Full Class (45 min) Post-Conference within 5 working days In Person Observation Evidence Entered on “Supervisor Observation & Summative” Forms—Appendix E

Other Professional Site Visit Model—pg. 16 Option for other professionals who do not regularly “teach classes” Observation of duties and discussion of activities May choose with supervisor to use traditional observation model, site visit model or combination

Same form used for observation or other professional site visit model

Supervisor Obs.—pg. 16-18 Supervisor Mini Supervisor Full 1 Yr Cycle 1 Mini after 1st 30 days & prior to end of 2nd Nine Weeks 3 Yr Cycle—Year 1 1 Mini after 1st 30 days & prior to last 14 instructional days 3 Yr Cycle—Year 2 3 Yr Cycle—Year 3 No Mini 1 Yr Cycle 1 Full during 3rd or 4th Nine Weeks 3 Yr Cycle—Yr 1 & 2 No full observation 3 Yr Cycle—Year 3 1 Full after the 1st 30 days

Supervisor Training—pg. 18-20 Observations may not be completed until the supervisor successfully completes Initial Certification (Year 1) Calibration (Each Year After) If your supervisor does not successfully complete training requirements, another observer will be assigned. The supervisor will observe with them.

Action Research Project, pg. 20-21 Replaces Local Student Growth Goal One of the multiple measures for overall evaluation decisions Teachers and other professionals complete one action research project annually Anything you have used in the past for SGG will still work for ARP, but the ARP opens up more choice and flexibility for you

Action Research Project, pg. 20-21 Classroom Action Research is a method of finding out what works best in your own classroom so you can improve student learning. Action research is either research initiated to solve an immediate problem or a reflective process of progressive problem solving led by individuals working with others in teams or as part of a "community of practice" to improve the way they address issues and solve problems.

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Choose skills/standards you know your students need to improve Yearlong enduring skill OR skills within a specific unit Choose one or more classes to participate in the ARP ALL students enrolled in those classes will participate Class choice(s) must include at least 10 students whenever possible Develop an Action Plan for what you’re going to do to help students improve

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Develop assessments that will be used for pre- and post-data Could be a single measure or multiple measures Mid-point assessment is optional A rubric is required to define your ratings and to define “proficiency” based on grade level standards PLCs will review ARP’s together to provide feedback/clarity prior to supervisor approval

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Timeline: By September 30, meet with supervisor to approve your ARP using the ARP form (Appendix F). If you want to choose a unit that starts prior to Sept 30 you may do so, but you would have to meet with your supervisor early. ARP must be something that can be completed by the end of the 3rd nine weeks (typically mid-March)

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Pre-assess students, listing ratings for each student on the ARP Tracking Sheet (App. G)

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Teach the content, following through with your action plan After instruction is complete, post-assess students using your approved rubric and record your final ratings on the same ARP Tracking Sheet, including final % Proficient (Appendix G)

Action Research Project—pg. 20-21 ALL Teachers & Other Professionals Complete page 2 of the ARP Form Post-Project Reflection Next Steps Post-ARP conference with supervisor. Reflective conversation about your results & next steps. Supervisor uses pg. 3 of the ARP Form for notes to be used in your next summative evaluation For next summative evaluation, supervisor will use evidence from the ARP as one of the multiple sources of evidence when determining domain ratings

Action Research Project pg. 20-21 Notes for Specialized Groups LCMS Related Arts Due to NW rotation, full ARP process during 2nd or 3rd NW. May be 1st NW if it’s a later unit Intervention Teachers & Special Education Teachers If you are co-teaching all students in the class must be included in the ARP, not just your caseload students. You can choose to work together with your co-teaching partner on the same ARP or work separately. If working together, the Action Plan must be specific to your actions. Alternative Settings Published KDE SGG Guidance for Alternative settings may be used to provide additional alternatives when appropriate (behavior rather than academic goals, etc.). “Alternative settings” = The Life Connection, The N.E.S.T., or specialized units

Action Research Project pg. 20-21 Notes for Specialized Groups Pre-School Published KDE SGG Guidance for pre-school may still be used to provide alternatives when appropriate (social & emotional goals, etc.) Other Professionals For other professionals who do not teach a consistent group of students regularly, published KDE SGG Guidance for OPGES may be used to provide alternatives when appropriate. A goal may be used tracking school data rather than individual student data if you and your supervisor find this to be more appropriate. Late Hires Adjusted timeline for anyone hired after Sept 1. Modified CEP Timeline (Appendix A) will be used to document any timeline adjustments

Other Products of Practice—pg. 21 program assurance evidence team-developed curriculum units lesson plans communication logs timely, targeted feedback from mini or informal observations student data records student work student formative and/or summative course evaluations/feedback minutes from PLCs teacher reflections and/or self-reflections teacher interviews teacher committee or team contributions parent engagement activities/surveys records of student and/or teacher attendance video lessons engagement in professional organizations action research student survey results state assessment results To be made available to the principal in a timely manner upon request. To be used to determine ratings for Domains in the summative year.

Letters & Memos—pg. 21 In addition to district-adopted evaluation forms, letters and memos may be used to document both outstanding performance and performance which needs improvement. Correspondence dated and signed by both parties with a copy provided to Evaluatee Conference recommended, but not required

Summative Rating—pg. 22 Deadline: May 1 1 Yr Cycle & 3 Yr Cycle in Yr 3 All formative sources of data will be completed prior to the summative conference Summative evaluation will be completed using the “Summative” tab of the Supervisor Observation & Summative Form (Appendix E); printed/signed/filed in the personnel file housed at central office Form is specific to teachers, counselors, library/media, and therapeutic specialists

Summative Rating—pg. 22

Decision Rules—pg. 23

Corrective Action Plan—pg. 24-25 A Corrective Action Plan shall be developed to assist a certified staff member who has failed to meet a district standard OR when an immediate change is required in practice or behavior. Steps in Corrective Action Administrator initiates the Corrective Action Plan process Administrator and teacher collaborate to develop the CAP Administrator and teacher develop timeline Administrator and teacher develop appraisal method for CAP Administrator evaluates improvement of performance at target date “Up to 12-Month Improvement Plan” is a CAP-pg. 25 CAP entered on PGP form (Appendix C) and clearly noted in the text that it’s a CAP

Appeal Procedure for Summative Evaluation—pg. 42-44, 100 1. Evaluatee must submit Appeal Form (Appendix U) to the chairperson of the Appeal Panel within 5 working days of receipt of the evaluation. 2. The Appeal Panel will meet to consider evidence and make a recommendation decision. Upholding all parts of the original evaluation. Voiding the original evaluation or parts of it. Ordering a new evaluation by a second certified employee who shall be a trained evaluator.

Appeal Procedure for Summative Evaluation—pg. 42-44, 100 (Cont.) 3. The Appeal Panel will make a recommendation to the Superintendent within 15 working days from the date of the filing of the Appeal. 4. All parties will be notified of the recommendation with a letter citing evidence to support the decision.