1. Rockingham County Public Schools Teacher Evaluation Process
For School Board Meeting
November 10, 2009

2. The primary goal of teacher evaluation is to have a positive impact on student learning and achievement.

3. FREQUENCY OF EVALUATIONS
Teachers on Probationary Contract
Full evaluation annually
Teachers on Continuing Contract
Annual Summative
Full evaluation every three years
Full evaluation cycle as warranted
Full evaluation for RCPS transfers between schools
Teachers on Intensive Assistance
Full evaluation annually until performance becomes satisfactory or an alternative recommendation is made
Appropriate employment action in accordance with local policy and/or the appropriate sections of the Code of Virginia

4. Observations / Evaluations
Procedure to Follow
Formative Observations
(Minimum Required)
Annual Summative Evaluation
Probationary Teacher
Refer to Tier 1 3
Yes
Continuing Contract Teacher on Full Evaluation Cycle
(Every 3 years)
Refer to Tier 2 2
Continuing Contract Teacher on Intensive Assistance
Refer to Tier 3
Continuing Contract Teacher not on Full Evaluation Cycle
Refer to Tier 4
None required
(Administrator discretion)

5. Teacher Evaluation Timeline
September 15 - All evaluators will have reviewed the procedures for evaluation
with employees scheduled for evaluation (planning, reviewing, writing, and approval of
growth plan objectives, as needed).
October 15 - A formal observation and post-observation conference will have been held
with each employee scheduled for full evaluation.
October 16 – January 31 - During this period, a minimum of two additional formal
observations and post-observational conferences will be held with probationary teachers
and those continuing contract teachers on intensive assistance plans.
March 1 - Final Formative and Summative Evaluation Reports for probationary teachers
and those teachers on intensive assistance plans shall be delivered to the Human
Resources Department.
June 15 - Final Formative and Summative Evaluation Reports for continuing contract
teachers shall be delivered to the Human Resources Department.

6. Components of the Formative Evaluation Report
Six Domains
1) Planning
2) Assessment
3) Instruction
4) Safety and Learning
Environment
5) Communications and
Community Relations
6) Professionalism
Three Rating Levels
1) Meets Standard
2) Needs Improvement
3) Does Not Meet
Summary
1) Comments
2) Areas for Improvement

7. Components of the Summative Evaluation Report
Six Domains
1) Planning
2) Assessment
3) Instruction
4) Safety and Learning
Environment
5) Communications and
Community Relations
6) Professionalism
Three Rating Levels
1) Meets Standard
2) Needs Improvement
3) Does Not Meet
Summary
1) Comments
2) Areas for Improvement
Evaluator Recommendation
1) Continued Employment
2) Intensive Assistance Plan
3) Non-renewal
4) Dismissal

8. Data Sources Formal and Informal Observations
Measures of Student Learning
Portfolios
Professional Activities
Goal Setting

9. Tiers for Teachers Tier 1 - Probationary Teacher
Tier 2 - Continuing Contract Teacher on Full
Evaluation
Tier 3 – Continuing Contract Teacher on Intensive
Assistance
Tier 4 - Continuing Contract Teacher not on Full Evaluation

10. Tier 1: Structured Plan for Probationary Teachers
Goal: To provide a structured process for probationary teachers to grow and
improve their performance in order to impact student achievement in a positive way.
Procedures:
An orientation is held by September 15th between the evaluator and probationary teacher to explain the evaluation process and the goals from the Annual School Plan.
A minimum of three formal classroom observations will be conducted in accordance with school division guidelines and timeframes.
A follow-up conference, with written commendations and recommendations, will be held following the observations.
If improvement is needed, a plan for improvement will be designed collaboratively.
A summative evaluation conference and report will be completed.

11. Tier 2: Professional Plan for Continuing Contract Teachers on Full Evaluation Cycle
Goal: To provide an opportunity for continuing contract teachers with satisfactory performance to continue to demonstrate proficient performance through full evaluation on a three-year cycle.
Procedures:
A minimum of two formal classroom observations will be conducted in accordance with school division guidelines and timeframes.
A follow-up conference, with written commendations and recommendations, will be held following the observations.
A summary conference will be held to discuss accomplishment of goals and to set goals for the future.
A summative evaluation will occur in accordance with the established timeframes.

12. Tier 3: Structured and Intensive Assistance Plan for Teachers
Goal: To provide a structured assistance plan for any teacher requiring improvement
and to provide an intensive assistance plan for teachers whose performance is
unsatisfactory on established criteria. Please note: Phase 1- Structured Assistance is optional. If
significant concerns exist regarding the teacher’s performance, the principal has the discretion to
move the teacher directly to Phase 2 – Structured Intensive Assistance.
Procedures:
Phase 1 – Structured Assistance
The evaluator and teacher discuss a specific concern from an observation or other source of documentation. This may occur at any time during the year whenever the documented concern arises.
The evaluator and teacher will collaboratively plan a system of support that includes dialogue sessions with evaluator and/or other appropriate personnel. A minimum of three formal observations will be conducted in accordance with school division guidelines and other support strategies should be mutually agreed upon.
As progress is made, the evaluator may return the teacher to the appropriate tier at any time.

13. Tier 3: Structured and Intensive Assistance Plan for Teachers
If progress is not made during phase 1:
The probationary teacher may be recommended for non-renewal or, in the cases of blatant incompetence or malfeasance, may be dismissed immediately in compliance with the Code of Virginia.
The continuing contract teacher will be moved to Phase 2 for Intensive Assistance, unless it is determined that Intensive Assistance is not an appropriate solution to an individual teacher’s performance issues (these may include such issues as poor attendance or other non-instructional issues). When it is determined that Intensive Assistance is not appropriate, the principal shall consult with the Director of Human Resources to develop a plan for improvement or to proceed with disciplinary action.

14. Tier 3: Structured and Intensive Assistance Plan for Teachers
Phase 2 – Structured Intensive Assistance
May be invoked by the principal when deemed appropriate.
Before placing an employee in the structured intensive assistance plan, the principal will notify the Assistant Superintendent for Instruction or the Director for Human Resources.
The principal will notify the teacher in writing of specific, clearly defined reasons for placing the person on intensive assistance. A copy of the notification should be sent to the Assistant Superintendent and the Director of Human Resources.
After the formal notification of the need for intensive assistance, the principal, Assistant Superintendent for Instruction, Director of Human Resources, and teacher may meet to determine the intensive assistance plan of action.

15. Phase 2 – Structured Intensive Assistance
The plan will include the specific areas of concern, the strategies for improvement, a timeline, benchmarks, and resources needed.
A minimum of three formal observations will be conducted in accordance with school division guidelines.
A post observation conference will be held with the teacher during which progress will be discussed and provided to the teacher in writing.
If teacher performance is satisfactory, the principal may move the teacher to the appropriate tier.
If performance remains unsatisfactory, the principal may make a recommendation regarding continued employment to meet local and state requirements and to comply with procedural protection required by law.

16. Tier 4: Professional Plan for Continuing Contract Teachers Not on Full Evaluation Cycle
Goal: To provide annual evaluation of all licensed
personnel.
Procedures:
Formal observations are not required for those meeting all domains satisfactorily.
A summative evaluation and conference will occur in accordance with the established timeframes.
All teachers may be required to keep samples and/or portfolios of their performance (e.g., planning materials, assessment information, communication with parents, documentation of professional involvement and documentation of individualized growth plan to share with the administrator).

17. Model Also Includes Sample descriptors for each domain
Formative Evaluation Report
Summative Evaluation Report
Teacher Job Description