1. Special Education District Validation Review (DVR) Team Member Training and School Preparation Information

2. What is the District Validation Review?
Mandated by Modified Consent Decree
Internal Monitoring process for LAUSD
Special Education Programs
25% of all schools reviewed annually
Includes Charters and NPS
Data used to:
Identify school-level noncompliance and remediate through required corrective actions
Determine potential systemic noncompliance and correct violations through professional development and revision of District policies and procedures

3. When will the DVR take place?
October through February
One or Two* Day Review
*Schools with over 250 IEPs require a two-day review
Schools notified of DVR date by September 1st.
No postponements, cancellations or rescheduling allowed.

4. DVR Schedule of Activities
8:00 DVR Start Time
8:30-9:30 Administrator/Staff Interview
8:30-9:30 Parent Interview/Meeting
9:30-12:00 Classroom Observations
Document Review/Record Review On-Going
Summary Conference Upon Completion of Review Activities

5. Who are the DVR Team members?
Local District and Division of Special Education staff who are not from your school
2 Certificated Staff Members from your school
1 Parent Team Member hired by the District
This is a requirement of the MCD
No parent volunteers from the school site

6. What will the DVR Team do?
Review Staff & Parent Surveys
Conduct Parent Interview/Meeting
School to provide Interpreter, if needed
Conduct Document Review
Conduct Administrator/Staff Interview
Conduct Classroom Observations
Student Record Review Activities
IEP Implementation Activities: Services, Supports, Accommodations
Determine Educational Benefit of Special Ed services
Verify implementation of 504 accommodations
Conduct Summary Report Conference
Review findings and explain Corrective Actions (CAs) as applicable – submit electronically to DVR Team Lead

7. Who should view this presentation?
DVR School Team Members
Two Certificated Staff Members
At least one should be a staff member who writes IEPs and can share information with colleagues
Principal/Site Administrator

8. Should any other staff members view this presentation?
Please encourage any certificated and classified staff members involved with supporting compliance with special education legal requirements to view this training.

9. What are the primary responsibilities of the DVR school’s certificated team members?
Participate for entire School Day
Receive Student Record Review Training on:
Writing a compliant IEP (click link below)
ePPM- The Special Education Process, Conducting an IEP Meeting
Conduct Student Record Review Activity (IEP)
Participate in Summary Report Conference which addresses:
DVR findings with Principal and DVR team
Corrective Actions and due dates if applicable

10. How does your school prepare for the DVR?
Complete School Self Review Checklist (REF )
Correct areas identified that are not “IN PLACE”
Pay close attention to due dates and required publications/brochures/posters that must be available for parents
Monitor IEP legal requirements by reviewing your school’s data weekly and remediating any noncompliance- Timelines, Service delivery documentation
Maintain evidence of your efforts
Welligent Reports

11. DVR Preparation Materials for Schools
DVR Preparation Worksheet
Special Education Staff Survey Parts 1, 2, and Cover Letter
Special Education Parent Survey Parts 1, 2, and Cover Letter
DVR Parent Interview/Meeting Flyer
Translated Documents for Parents
Click on link below:
DVR Preparation Materials for Schools

12. DVR Preparation Worksheet and Data Reports
Worksheet Organization
DVR Schedule of Activities
Preliminary Tasks-Invites & Surveys
Required Documents
Student Records- IEPs & 504 Plans
Data
Welligent Administrator and
Service Provider Monitoring
Reports (IEP Timelines and Service Delivery)

13. Staff Surveys, Parent Surveys and Meeting
AT LEAST 3 WEEKS PRIOR TO YOUR DVR:
Distribute to General/Special Education Staff
Staff Cover Letter
Staff Survey
Distribute to ALL Parents of Students with Disabilities
District Validation Review Parent Cover Letter
Letter informs parents of upcoming DVR, parent survey and group interview/meeting activities
Parent Survey- available in most languages
Parent Group Interview/Meeting Flyer

14. Second Parent Meeting Flyer*
If fewer than 10 Parents respond that they plan to attend, send out a second invitation/flyer to all and date the second invitation/flyer
The dated flyers serve as documentation

15. Document Review Activity
Refer to DVR Preparation Worksheet, Section B Documents
See ePPM- Special Education Policies and Procedures Manual
Assemble required documents per DVR Prep Worksheet
Refer to REF Checklist for annually required publications/brochures/posters
Place in Folder or Notebook

16. Administrator /Staff Group Interview
Suggested Participants
Principal
Assistant Principals
Special Education Teachers
General Education Teachers
Special Education Paraprofessionals
Purpose
Determine school team’s awareness and implementation of special education legal requirements
Prepare by reviewing REF (Checklist)

17. Classroom Observations Activity
General Education Class with Students with Disabilities
Special Day Program
Core Curriculum
Alternate Curriculum
Preschool Curriculum classes
20-30 Minute Observation
See REF for recommended classroom instructional practices per applicable curriculum
Essential Standards

18. School Preparation for Student Record (IEP) Review Activity
Green Folder or Confidential Special Education Folder
Selected IEPs
Review compliance items per REF School Self-Review Checklist,
ePPM- The Special Education Process, Conducting an IEP Meeting
School team will learn to determine whether IEPs written at your site meet “compliant” determination standards.

19. Student Record Review 10% of Total Special Education Records
IEPs Completed by Staff Currently at Your School
Work with DVR Team Lead to choose another IEP if not written at your school
Your DVR Team Lead will provide you with a list of IEPs that you will pull at least one week before your DVR- This is a Welligent randomly selected list.
Please provide: 1 Assessment Report written by each Resource Specialist Teacher

20. Student Records Entire Cumulative Record
Do Not Photocopy Student Records
Simply provide the entire cumulative record
Green Folders or Confidential Sped Folder
Parent Request for Reasonable Accommodations
Current IEP
Request for Special Education Assessment
Special Education Assessment Plan
Notification to Participate in an IEP Meeting
IEP Team Member Excusal Form(s)

21. Section 504 Plans 2 Records of Students with Section 504 Plans

22. Summary Report Conference
Provide Summary Report to Administrator
Discuss DVR Findings with DVR Team
Review Corrective Action Plan
and/or Recommendations, if Applicable
Provide Directions for Follow-up Actions/Due Dates
Principal Attendance Is Required
LD Supt signature required for District schools

23. What happens after the review?
Implement Corrective Action (CA) Plan
and/or Recommendations by due date*
Submit CA evidence electronically to DVR TEAM LEAD by due date
Follow-up Monitoring/Technical Assistance:
Local District Special Education Staff
Educational Equity Compliance Office
* Within 45 days of DVR

24. Frequently Asked Questions
FAQs

25. Surveys No. Only send home the Parent Survey to
Do we have to send home the Parent Survey to parents of all our students?
No. Only send home the Parent Survey to
parents of student’s with disabilities (IEPs).

26. Surveys
How many completed Staff Surveys do we need to have available for the DVR Team?
There is no minimum or maximum number of Staff Surveys required for the DVR. The team will review the Staff Surveys that have been completed.

27. Parent Meeting
After a second attempt, if my school still cannot document that at least 10 parents plan to attend the Parent Meeting do we have to keep trying to get the minimum number to attend?
DVR procedures require you to provide documentation the initial and second attempt to ensure the attendance of at least 10 parents. You have the option of making additional attempts. Please provide an interpreter for the meeting if needed. Your interpreter will sign a Confidentiality statement .

28. Administrator/Staff Interview
How many staff members need to participate in the Administrator/Staff Interview?
There is no minimum or maximum number of participants required for this interview.

29. Scheduling
Is there any flexibility in scheduling the Parent Meeting and Administrator/Staff Interview at different times than those indicated in the training?
Due to the number of DVR activities, it is recommended that you follow the suggested schedule. However, some schools may have circumstances which warrant a change. If this is the case, contact your DVR Team Lead. Any changes impact too many schedules.

30. Classroom Observation
On the day of the review, may a DVR school team member be released from their DVR responsibilities in order to be observed teaching during a scheduled classroom observation?
Yes.

31. Additional Questions?
Contact your DVR Team Lead or Local District Special Education Office:
Central (213)
East (323)
Northeast (818)
Northwest (818)
South (310)
West (310)

32. You’re Ready!