Library Status Updates and Request for University Technology Fee Advisory Board February 28, 2018

Outline Current inventory Equipment and room use Library updates and initiatives Current fiscal year budget status Projections FY19 budget request

Current inventory Area Equipment Quantity General Lab Desktop Computers 210 Scanning/Graphics Stations 16 Print Release Stations & Microtext Scanners 6 21.5” iMacs 10 Video Editing Rooms MacPro Editing Stations 2 Classroom 1 13  Classroom 2 41 Classroom 3 29 Classroom 4 31  Assistive Technology Rooms Checkout Mac Laptops 126 PC Laptops (Morgan and Vet) 60 iPads (cost shared with library) 42 Chromebooks (Provided by library) 20

Use of checkout equipment Meeting demand: very few wait times for laptops, and only minimal when exist Checkouts per semester Morgan equipment Spring 2017 Summer 2017 Fall 2017 Mac laptops 18,035 905 13,023 PC laptops 4,977 291 4,853 iPads 443 100 453 Chromebooks 366 76 295

Use of lab Busiest between 10am and 3pm Near/at capacity during finals and in periods of inclement weather Ability to obtain quantitative measures will be developed

Video editing and production rooms Two video editing rooms available for reservations MacPro with Adobe Creative Suite, Final Cut Pro, iMovie and Audacity One video production room available for reservations Video camera, lighting and backdrops

Video editing & production reservations

Video editing & production hours used

Group study room usage

Printing in the lab Fall 2017 Printers began to not be mapped automatically Lab was re-imaged and we saw improvement Problem still exists, but to a lesser extent right now Troubleshooting in all directions to determine root cause (Microsoft support, network monitoring) Working on temporary fixes to lessen user disruption

VR room here HTC Vive and performance computer Will be available by appointment to assist in setup https://cdn.vox-cdn.com/thumbor/dQlg4plr8Kj3Pye9Nv5vu56ZGUg=/1200x0/filters:no_upscale()/cdn.vox-cdn.com/uploads/chorus_asset/file/6286129/jbareham_160401_1007_0033_02__1_.0.png

3D features Purchasing an additional printer Free 3D printing and scanning training being offered in Morgan through spring semester, classes usually close to capacity Handheld scanners, Gear VR, and Samsung 360 camera available for checkout HP Sprout computers donated to the library by HP

Space upgrades Basement upgrades Added 336 new outlets (21 floor, 84 table) Replaced carpet Converted room (29A) to an additional study room Prayer/meditation room now available (200a) Chair/furniture cleaning Classroom projection upgrades Completed cable management in general lab Replacing 3rd floor carpet in Spring 2018

Library contributions iPads (30 in addition to cost share commitment) $10,500 Chromebooks (20, purchased late 2016) $4,600 Basement updates, electrical and carpet $177,000 Classroom updates $20,000 Other space updates $76,600 Sprouts (donation from HP) $8,000 VR Room (partial donation) $6,000 Total $302,700

Current year budget update Item Quantity Budgeted Actual and estimated Surplus Graphics Stations 16 $32,000 $23,823.20 $8,176.80 Classroom/lab CPUs 30 (29 budgeted) $34,800 $23,134.50 $11,665.50 Replace monitors 20 $4,000 $4,000.00 Minimal expected Replace PC laptops 15 $15,000 $15,000.00 Replace Mac laptops 42 $50,400 $60,018.00 ($9,618.00) iPads cost share 10 $6,800.00 $2,940.00 $3,860.00 Vet PC Laptops $10,000 $9,566.30 $433.70 Power Adapters & Parts 1 $5,000 $2,500.00 AT Room CPUs 6 (7 budgeted) $7,000 $4,224.54 $2,775.46 Totals   $165,000 $145,206.54 $19,793.46

Cost differences Replace Mac laptops on a 4-year replacement cycle – big savings Do not extend desktops to 5-year replacement cycle – savings too low Use standard computers, not enhanced, where appropriate Adjusted pricing to match current market value

Cost differences Switch the 10 iMac desktops to standard desktop PCs Need is being met with 60 checkout MacBook laptops instead Standardizes the lab equipment to streamline deployment and management Cost savings over time with standard replacement cycle Thoughts, questions or comments?

Projected costs evened out Equipment Unit cost Number FY19 FY20 FY21 FY22 Lab PCs $850 53 $45,050 Lab monitors $200 35 $7,000 Checkout PCS - Morgan $1,000 10 $10,000 Checkout Macs - Morgan $1,500 32 $48,000 Classroom monitors 20 $4,000 Parts and repairs $5,000 1 iPads (cost share) $175 $3,250 $1,750 Replacement PCs and monitors for iMacs $1,050 $10,500 Classroom 171 13 $11,050 Classroom 173 41 $34,850 Classroom 174 29 $29,000 Classroom 175 31 $26,350 AT rooms 6 $6,000 Video editing bays 2 Graphics stations $2,000 16 $32,000 Vet checkout PCs 15 $15,000 Vet iPads (cost share) $350 $700 Vet lab 5 $4,250 TOTAL ANNUAL COSTS: $169,150 $170,650 $170,550

FY19 request Total FY19 Request: $149,356.54 Unit cost Number Estimated cost Lab PCs $850 53 $45,050 Lab monitors $200 35 $7,000 Checkout PCS - Morgan $1,000 10 $10,000 Checkout Macs - Morgan $1,500 32 $48,000 Classroom monitors 20 $4,000 Parts $5,000 1 iPad Pros (cost share) $325 $3,250 PCs and monitors to replace iMacs $1,050 $10,050 Classroom 175 31 $26,350 Video editing bays 2 FY19 total costs: $169,150 Estimated residual FY18 balance: ($19,793.46) Total FY19 Request: $149,356.54

Thanks for your time, feedback and allowing us to partner with you to provide valuable services in the library!

Questions?