PACERS Change Agents Meeting March 19, 2014 Springing Into Action Facilitated by: Phyllis A. King, CCM, ITMC Lead Change Management Consultant PKING Consulting, Inc. | PACERS CM&T, LLC. Phyllis September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Change Management Update Are you Ready? Change Management Update Status Project Update Foundations Tutorials Demo Training Supporting the Process GO-Live Kits 1 2 Today’s Agenda 3 4 September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Springing Into Action 25 days to Launch Are you Ready? Change Management Update Status Project Update Foundations Tutorials Demo Training Supporting the Process GO-Live Kits 1 2 Springing Into Action 25 days to Launch 3 4 We’re PACERS and we’re SPRINGING INTO ACTION! 25 days and counting to the first launch. September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Change Management Phyllis A. King, CM Consultant | Trainer 3/5 - Executive Leadership Update 3/17- Go-live Kit’s designed and distributed by Training Team to “Phase 1 – Agencies” easyPay Web has released the Learning Tab Speaker Bureau Activities - More than 1,000 employees CM Activities since our last meeting September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Phase 1 Agencies – Briefings were held: Change Management Phyllis A. King, CM Consultant | Trainer Phase 1 Agencies – Briefings were held: Aviation – March 6 FASD and ETS – March 10 County Admin – March 14 CM Activities since our last meeting September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Change Management Update Are you Ready? Change Management Update Status Project Update Foundations Tutorials Demo Training Supporting the Process GO-Live Kits Green 1 2 3 4 Alison September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Project Update Alison Redmond, Project Manager On schedule for 4/13 Go Live – Phase 1 Aviation, ETS, FASD Admin, County Admin, Payroll Unit and Operational Testing completed 3/12 Transit testing continues Focus Group Pilots completed for Phase 1 - Agencies September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Project Update Alison Redmond, Project Manager EasyPay Data Verification Board Hosted by Allen Wilson, Alison Redmond Board meeting weekly - Fridays 9 AM to 11 AM. Verification reports Access from BC-net > HR Corner > Payroll / Liaison Link Userid and password September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Project Update Alison Redmond, Project Manager Payroll and HR Liaison Corner Quick Links View Current Payroll Roster View Current Leave Balances View History Leave Balances Hours, Earnings & Deductions (HED) Payroll Calendar General Ledger Object Codes Introduction to Cyborg Manual Payroll/Time Systems Manual HR/Position Management Manual Kronos Audit Reports Employee Supervisor Information Kronos Pay Rule Validation Employees with Terminated Supervisors Employees vs. Sup Division Comparison Employee Reporting to Themselves Employee Work Address Kronos Pay Rule & Maintenance September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Project Update Alison Redmond, Project Manager What’s next for the Project? Activities Module Exception reporting for Transit – trip sheet for bus drivers Grant Tracking component (track time spent on Grants) Workforce Absence Manager (WAM) Used for tracking FMLA (Supervisors) September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

QUESTIONS? Project Update Alison Redmond, Project Manager September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Change Management Update Are you Ready? Change Management Update Status Project Update Foundations Tutorials Demo Training Supporting the Process GO-Live Kits 1 2 Set 3/31 through 4/11 – Phase 1 - Agency Supervisors and Payroll Liaisons take Instructor Led training 3 4 REGISTER NOW (Phase 1 - Agencies Only) Catrina or Matt? September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Learning Opportunities and Resources BC-Net > easyPay > Learning Links Learning Opportunities and Resources Foundations Tutorial   This online course is designed to provide an overview of how employees will use the Time and Attendance system. The course includes three tracks: Hourly Time Clock, Hourly PC and Salaried PC. Each track has an estimated duration of 25 minutes. All employees are required to complete the applicable tracks(s). Supervisor Training The half day instructor-led course is designed to provide those assigned the Supervisor Role in the Time and Attendance System with the knowledge to manage employee timecards, leave requests, and scheduling. Payroll Liaison Training The full-day instructor-led course is designed to provide Payroll Liaisons with the knowledge to perform their function using the new Time and Attendance System as well as support supervisors and employees Training Quick Reference Cards Job Aides KnowledgePass Demos http://bc-net/Pages/Default.aspx http://mrnet01/foundations/ September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Training 3 Tracks: Hourly Time Clock, Hourly PC, Salaried PC Catrina Stewart-Cosme, ETS 3 Tracks: Hourly Time Clock, Hourly PC, Salaried PC Approximately 25 minutes per track All employees are required to complete the applicable tracks(s) Recommend Supervisors take all track http://mrnet01/foundations/ September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

QUESTIONS? Training Catrina Stewart-Cosme, ETS September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Change Management Update Are you Ready? Change Management Update Status Project Update Foundations Tutorials Demo Training Supporting the Process GO-Live Kits Go! Live 1 2 3/17 - Kits distributed to Phase 1 - Agencies Phase 1 Agency Supervisors should have their Go-Live Kits by now 3 4 Jessica Deployment Checklist Communications Plan Schedule of Activities & What to expect when Clock Enrollment Plan Support Desk Diagram September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Review Your Go Live Schedule to know what is happening and when Go-Live Activities Jessica Palencia, ERP PMO Review Your Go Live Schedule to know what is happening and when Register and Attend Applicable Training Go Live Preparation Checklists due Thursday, April 10 Submit signed checklists to easypay@broward.org Checklists must be completed and submitted to the PMO via email or fax by April 10. A report of Supervisors who have not submitted the signed checklists will be provided to Agency Directors. September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Know where to Go for Help Go-Live Activities Jessica Palencia, ERP PMO Know where to Go for Help Payroll Liaisons are the primary line of support Quick Reference Cards – SUPERVISORS, PAYROLL LIAISONS, TIME CLOCK ENROLLMENT Employees will need to complete manual timesheets and leave requests until instructed to stop We are asking employees to see their supervisors and payroll liaisons for help FIRST. If help is still needed, contact your agency help desk or the ETS service desk. Live calls will be resolved as quickly as possible, but for specific issues, ETS will create a ticket and you will be contacted by support staff from the ERP knowledge center. For two pay periods, we will use easyPay AND the current manual processes. This will help us validate the accuracy and completeness of data captured by the new system. September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

QUESTIONS? Go-Live Activities Jessica Palencia, ERP PMO September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

© 2014 PKING Consulting, Inc. | PACERS CM&T, LLC. PACERS Jeopardy Phyllis CATEGORY DESCRIPTIONS The easyPay “E”s – All answers will contain words that contain an “E”. Accessing easyPay – Questions in this category will relate to past and present FAQs A Current Affair – All questions and answers are from today’s meeting content Hodge-Podge – References PACERS engagement and other project related information and activities Keeping PACE with the people side of change… FAQs, System Info, Organizational Messages, Hodge Podge September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.

Next Meeting May 21, 2014 PACERS Change Agents Springing Into Action Facilitated by: Phyllis A. King, CCM, ITMC Lead Change Management Consultant PKING Consulting, Inc. | PACERS CM&T, LLC. September 17, 2018 © 2014 PKING Consulting, Inc. | PACERS CM&T, LLC.