1. UltiPro Change Agent Network
UltiPro Change Management
May 4, 2017
ACTION items…

2. Our Growing Team! 65 (map link: salvationist.ca/ucan)

3. Timeline – REVISED, DRAFT
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec 1
Data Conversion (from old system to new)
Go-live
1st Pay Jan 5
Staggered rollout
of Time/scheduling
Functions through
March 2018 for some MUs
Testing
Phase 1: THQ including
Jackson's Point & officers
assigned to THQ;
Excluding CFOT and
Booth University
Training 3
1st Pay in November
Phase 3: All remaining
divisions
Data Conversion (from old system to new)
Data Conversion (from old system to new)
Testing
Testing
Training
Training 2 4
1st Pay week of June 5
Phase 2: Prairies, NFLD and
all remaining officers;
Excluding NRO
Phase 4: NRO

4. Phase 3: Who’s in the ‘staggered’ category for time and attendance functions?
Awaiting confirmation of MUs
Note to be sent out to them shortly

5. Training Update Strong registration this week… …then a BIG drop!
Phase 2 – encourage all those in leadership positions to signup ASAP
Encourage employees to watch the videos
Phase 3 – remind your officers that they ONLY need the employee training unless they are moving to a Phase 2 Ministry Unit
!! If a Ministry Unit has not submitted shift/work patterns this week as requested, it’s possible that the manager/timekeeper will need to manually enter all time

6. Train-the-Trainer
New Phase 2 trainers have been asked to attend an existing class and then we will follow up.

7. Multiple Incumbencies
Multiple Incumbencies within the same unit
Employees will be set up in UltiPro with their second (or more) jobs and rates and other information from Cyborg
Time will be entered into UTA via time clock, web clock or time sheet
At this time UltiPro can only have one manager for an employee who will need to approve all time (across roles)
Costs for multiples can only be allocated to one cost centre and not to different departments. For now, we will have to manually allocate payroll and benefit costs to the correct cost centre for GL purposes.
Multiple Incumbencies across ministry units
The individual will be set up in the primary job in UltiPro. There can only be one primary, similar to Cyborg
Time for the secondary job must be captured on a time sheet and sent to payroll for entry
DHQ ER to inform the affected ministry units of this manual process
The manager at the primary job location will have full visibility to the employee, including hours and earnings at the secondary job. The manager at the secondary job will not.
The secondary location manager will receive the usual payroll summary and detail report for the employee.
Payroll will create a separate payment and statement for these employees, one for each job
Union Dues are calculated on all hours; any hours worked by an EE in a non union position will be removed from the calculation
If applicable, non union hours will be removed from the vacation calculation as well
Cost allocations can be imported via timesheet template. CPP and EI will be allocated accordingly, however, vacation pay and benefits will not; vacation and benefits will still be allocated only to primary job (cost centre)

8. The UltiPro icon in MyArmy…
Phase 1 has the Ultipro Production icon
Phase 2 people have the Ultipro information icon which will ‘flip’ to production week of June 5
Currently takes you to our UltiPro website
Phase 3 do not have either (coming soon!)

9. Reminder for Q&A
New discussion board!

11. Terminations Once terminated, access to UltiPro will be removed
T4s will be mailed out

12. Q&A More info about go-live contacts (support)
E.g., for HR support
Who do I call for what?
ROE – who generates, who has access?

13. Reminders Get on MyArmy Phase 2 – register for training!
Add to your phone
Phase 2 – register for training!

14. Salvationist.ca/projectultipro/
Updated regularly
French & English
Salvationist.ca/projectultipro/