1. UC ANR UCPath Network
July 24, 2019

2. Agenda Today’s Agenda New TRS Approval Deadlines
Position Management – ANR changes effective July 1
Readiness Sessions & Employee Communications
Paychecks get a new look and feel
What to expect the first time you log in to UCPath
August 15 Town Hall – send us your questions!
Recruitment and Pre-Hire Processes – Training in Sept

3. Implementing Positive Changes…
New TRS approval deadlines
May
Position Management (Approval to initiate a recruitment)
New online form replaces SPR
July
Readiness Sessions with UCCE offices, Statewide Units & RECs
Aug
Zoom training on changes to Recruitment and Pre-Hire processes
Sept
Town Hall Aug 15

4. TRS approval deadlines for Bi-weekly Paid
New Timing
Employee submits timesheet by 5pm on the last work day of the pay period
Deadline for supervisor TRS approval is 10am on Monday following the end of the pay period
No opportunity for late submission
TIMELY AND ACCURATE TIME REPORTING IS CRITICAL
FOR TIMELY AND ACCURATE PAY!!
John review agenda and meeting logistics

5. Position Management: Effective July 1
New process to approve a new staff recruitment
The SPR is OBSOLETE!

6. Position Management: Effective July 1
New Position Management PerfectForm as of July 1, 2019
SPR will no longer be accepted
Zoom training posted on ANR HR Staff Recruitment webpage, along with FAQs and Checklist
90 ANR people participated in Zoom trainings

7. One hour sessions, including time for questions and discussion
Readiness Sessions
UCPath team (BOC, HR) scheduling small, interactive sessions with UCCEs, RECs and administrative units
One hour sessions, including time for questions and discussion
Target audience: Directors, Office Managers, Business Managers, Supervisors, and anyone else who is interested
IF YOU DON’T HAVE A SESSION SCHEDULED,
John review agenda and meeting logistics

8. Key Cutover Dates Aug 30, 8am Sept 27, 8am AYSO Freeze
AYSO becomes view-only for functions moving to UCPath. These include updating address/personal , tax withholding and direct deposit information
Sept 27, 8am
UCPath Goes Live
UCPath Self Service available to view earnings statements, vacation and sick leave balances, update address/personal , tax withholding and direct deposit information
John review agenda and meeting logistics

9. UCPath “Go Live” communication plan
UCPath is Coming
Key cutover dates for AYSO and TRS
Understanding your paycheck
Aug
Get Ready
What you need to know
The first time you log into UCPath
How to get help
Sept
UCPath is Here!
UCPath / AYSO comparison
Oct 1
Town Hall Aug 15
ANR Update messages
ANR Employee News articles
Fliers distributed through UCPath Network

10. Paychecks Get New Look & Feel.

11. What to expect the first time you log in to UCPath
You’ll be prompted to set up five security questions to protect your personal data.
The security questions help verify your identity to prevent unauthorized access or changes to your financial, health benefits or personal information.
You’ll also be asked to complete a self-identification questionnaire about veteran and disability status, race, ethnicity, gender identity, and sexual orientation.
You can choose “decline to state” for any question but sharing information provides important data about UC employee diversity and informs UC’s efforts to create an inclusive environment.
John review agenda and meeting logistics

12. UC ANR Town Hall
Thursday, August 15, :30 p.m. – 2:30 p.m. Zoom meeting ID: Join VP Glenda Humiston, AVP Tu Tran and the UCPath Project Team for a critical town hall discussion. Send questions in advance to

13. UC ANR Town Hall
All locations are encouraged to host events for this town hall to create an engaging atmosphere. Suggestions:
Reserve a room with AV equipment
Invite people to arrive 15 minutes early
Distribute paper and pencils to collect questions
Assign roles to facilitate the meeting
Test the equipment in advance

14. Staff Recruitment and New Hire Processes
TAM replacing CATS as staff recruitment application
Improved tools for new hire process (forms, I-9, etc.)
90-minute Zoom sessions, to be recorded
Target audience: Office Managers, Business Managers, Supervisors, and anyone else involved in hiring staff
Timing: September 18 and September 24
John review agenda and meeting logistics

15. Next Month’s Topics Cutover timeline – key dates What you need to know
Where to go for help: UCPC and ANR support model

16. Questions about UC Path?   Email ucpath@ucanr.edu or visit ucpath.ucanr.edu