1. Children Services Committee Project 4 Update
June 7, 2017

2. Topics Project Update Rollout Schedule Person of Interest Searches
Leadership Workshops
Security Role Update
Communication Update
NC FAST/Mobility Demo

3. Project 4 Updates
Most design activities completed in April and development will complete in May for Release 1.
Design, development, and test activities for Release 2 are in progress.
Collaborative design webinars and previews of development work with county and state users for Release 2 are ongoing.
Recruiting for additional Business SMEs is continuing.
Help Desk staff dedicated to Child Services on board. IVR option recently added for Child Services.
NC FAST Mobile app is in development with a target release date of September for pilot counties. Stand-alone demo app now available.
Continuing to engage Pilot Counties in design activities. Pilots and Group 1 counties recently participated in a Leadership Workshop to prepare detailed readiness plans for their upcoming NC FAST implementation. Three User Checkpoint #2 sessions were held the first 3 weeks of May.
Holding monthly status meetings with State DSS leadership and Tri-chair committee; providing Project 4 briefings at state and regional director meetings.
Rolling out a Sandbox environment to support pre-go-live system practice. P4 eLearning training to be posted to Learning Gateway starting in mid-June.

4. Rollout Schedule
Approved by Tri-Chairs and EAC, subject to endorsement by pilot county directors based on pilot county deployment results.
The time has come for the P4 County Readiness team to start engaging with Group 2-5 counties. The first step in that process is the regional Leadership Workshops.

5. Go-Live Dates* Deployment Group Release 1 Release 2 Pilot 7/31/2017
(conv #1 – new case)
8/21/2017
(conv #2 – open FC cases)
December TBD
(new cases)
1/22/2018
(ICPC/AIMS)
Group 1
10/23/2017
3/26/2018
Group 2
6/25/2018
Group 3
2/26/2018
7/23/2018
Group 4
8/27/2018
Group 5
4/23/2018
9/24/2018
* Go-live dates are subject to change

6. All Counties with Read-Only Access
All 100 counties must be ready by August to search on NC FAST and Central Registry to identify RILs, victims, and perpetrators as part of CPS case processing.
Starting on August 1, 2017 and running through April 23, 2018 when Group 5 goes live on Release 1, all 100 counties will need at least two child welfare inquiry users to have read-only access to search the new cases being added to NC FAST.
Central Registry searches will need to be performed by all 100 counties until all open cases are managed using NC FAST.
A short (<15 minute) online course will be made available to all counties by July 1 covering the steps required to complete this search.
Guidance will be provided in early July to all non-pilot counties about the specific security role to use to support this search.

7. Leadership Workshop Overview
Purpose
Provide counties with an opportunity to discuss operational changes coming with Project 4 and conduct specific planning for what needs to be done to prepare for these changes at the local county level
Expected Outcomes
Greater understanding of the changes coming along with the new system
County-specific action plan to set up your county for success on day 1

8. Leadership Workshop Schedule
Wilson
July 18-19
Currituck
June 8-9
Wake
July 10-11
Johnston
June 21-22
Beaufort
July 20-21
Red stars indicate dates/locations confirmed for June-July workshops. Green shaded counties are the target counties for the June-July workshops. Blue stars indicate potential locations for September-October workshops.
Cumberland
July 25-26
New Hanover
June 28-29

9. Security Role Update

10. Security Role Update

11. Security Role Update

12. Communication County action items:
Get all Child Services staff to sign up for distributions:
Get all Child Services staff to sign up for Learning Gateway:
Learning Gateway lessons learned:
You can have a single person register your staff - however:
Users must accept the registration confirmation from the Learning Gateway
Once the is acknowledged, the user must complete their profile and select “Child Services” on their profile
NC FAST Learning Gateway reporting only counts persons who are registered for the Child Services course

13. Learning Gateway Registration
This month: 89 counties represented and 581 people enrolled
Last month: 82 counties represented and 449 people enrolled

14. NC FAST and Mobility Demo