1. Applicant Tracking Project
Preparing for Project Completion
Wilmington, North Carolina
April 4, 2017

2. Agenda Current Status Project Completion Marketing Onboarding
Communications, Training, Support

3. Seventy LEAs are live System has been in operation for over a year
Functional updates since Fall PANC:
Internal Hires
NC Job Board
BIB Integration
LINQ Integration
Real time web services
Preferences and Prospecting
On-Boarding functionality is available and we are soliciting new users
Charter rollout is underway
Urgent issues are being handled the same day

4. Schedule Update Small LEAs Large LEA pilots On Boarding Large LEAs
A M J J A S O N D
Small LEAs
Large LEA pilots
On Boarding
Large LEAs
Balance of LEAs* and Charters**
Restart Applicant tracking Advisory Board
* Wake, CMS, and other large LEAs opting in will go last – late 2017, early 2018
** Charters expected to be complete by Fall, 2017

5. Project Completion
Plan to sunset the legacy School Jobs by the end of the calendar year.
LEAs will still have access to applications in HRMS
Those electing to use the On-Boarding function are encouraged to make On-Boarding a focus activity while we have dedicated vendor support
Vendor Support
DPI and vendor rollout support is currently fully staffed
Rollout support will transition to DPI over the course of 2017
Expected challenge includes transitioning the final LEAs from the legacy School Jobs. We will work closely with all of our customers to help ensure that their applicant tracking needs are met.

6. Marketing – Driving Applicants to the new ATS
Adjust and advertise the new NC Job Board
Develop periodic communications for various channels
Communicate the message by engaging a variety of Channel Managers
UNC-GA & the sixteen campus system - UNDERWAY
Independent College/University Ed. Departments – UNDERWAY
NCDPI social media, HR, and subject specific channel managers – NOT STARTED
Other State Agency web sites - Started
Continue to encourage building out LEA’s Social Media presence - UNDERWAY
Other???

7. How Onboarding Will Help

8. Onboarding Benefits NC templates for quick setup
Common NC items set up in template to get you started
District specific customization
Design your LEAs workflows, processes, documents
Self-service
Forms and workflows set up by you
New Hires from Intelliglance are sent to Onboard.

9. Onboard Employee Portal
Provide everywhere access to your new hires so they can get up to speed quickly and easily.

10. Onboard Plans and Workflows
HR can easily configure new hire plans and workflows
This can incorporate staff outside the HR dept. Include the finance team so they can setup payroll, IT staff for establishing network and accounts.

11. Checklists & Forms
New Hires can easily complete the tasks assigned.

12. Onboard Electronic Signatures
Employees can complete, sign and store important e-documents on a secure online portal

13. Onboard Dashboards and Reporting
HR can monitor progress and ensure task completion
Easily see where activities are tin eh process. Reach out to internal staff who need to complete activities, or to the new employee.

14. Quick Start
One Hour
Two Hours

15. Get Started with Onboarding
Onboarding is available for all live districts
Reach out to Alyse Hsu or any member of our team to get started.
Office: (913)

16. Communications Portal
This is the communication hub for the NC School Jobs system. You will find the release notes, a Knowledge Base of support information, training materials and support contact information.

17. Training Resources
There are regularly scheduled training sessions offered each week. In addition, there are videos and PDFs used in the webinars for you to review at any time. There is also a growing library of Quick Reference Documents that focus on a single specific task, so you can zero in on those steps without needing to review and entire training deck.

18. Support
Remember – applicant support is provided by the vendor. It can be accessed easily on any page in the system when a user is logged in.
HRMS team provides District and Site administrator support. Be sure to subscribe to the list to keep updated on new training opportunities, system updates, etc.
Collaborate with your colleagues.

19. Next Steps – planning for success
Work with LEAs currently live – attend the Roundtable meetings.
If not converted - Make plans to convert!!!
Leverage Onboarding.
Let us know any special circumstance and how we can help.

20. Thank You – Questions? Joel Leeper George Phelps
HRMS and Applicant Tracking Project Manager
George Phelps
HRMS and Applicant Tracking Business Analyst