1. Supplemental and Non-Standard Pay
Going a Different Way
With Supplemental Pay
OneUSG Connect
Supplemental and Non-Standard Pay

2. Institution Expectations Next Steps
Agenda
Objective
Recap
Supporting Materials
Review Draft Forms
Timeline
Institution Expectations
Next Steps

3. OneUSG Connect
Objective and Recap

4. Objective Manage expectations for workshop
Ensure the correct participants are engaged
Initiate preparation steps ahead of workshop
Communicate materials supporting Non-Standard and Supplemental Pay Matrix deployment
Review recommended timeline
Address any outstanding questions or concerns
Diane Kirkwood

5. Recap View Presentation (YouTube)
Process Addressed one-time and recurring supplemental pay for:
Segregation of duties
Proper retirement reporting
Proper taxation of earnings
Development of standard operating procedures (SOP)
Ensuring accurate reporting, for example: compensation, Affordable Care Act (ACA)
Proper compliance for benefits eligibility & Annual Base Benefits Rate (ABBR)
Requirements
Reportable
Separate from regular earnings for accounting and on pay statement
Must work in conjunction with benefits, leave liability, retro pay, special accumulators, and Commitment Accounting
Must be able to fund separately from regular earnings
Allows for encumbering when required
View
Presentation
(YouTube)
Diane Kirkwood

6. OneUSG Connect
Supporting Materials

7. Supporting Materials Presentations
3/11 – Non-Standard and Supplemental Pay Overview
4/9 – Non-Standard and Supplemental Pay Kick-Off
Business Process
MS900 – Processing Supplements
Job Aids
Workforce Administration
Job Administration Using Multiple Components of Pay
Self Service
Submitting a Supplemental Pay Request
All Supporting Materials will be Posted on OneUSG Practitioner Resources Web Site
Job Aids
Payroll
Entering Additional Pay
Ending Additional Pay
Commitment Accounting
Earnings Code Specific Funding (DBE)
Funding Through Additional Pay (See Entering Additional Pay)
Reference Documents
Non-Standard and Supplemental Pay Matrix
Test Scripts
Job Data Sheet
Institutional Input Required
Additional Pay Data Sheet
Test Plan
Target Date:
April 29th
Craig Golden

8. Meeting Schedule for 4/12 to Finalize Forms
Supporting Materials
USG Standardized Forms
Supplemental Pay
Faculty Overload
Payroll Adjustment
Request for Salary Approval
Relocation (Lump Sum)
Relocation (Reimbursement)
Awards and Prizes
Meeting Schedule for 4/12 to Finalize Forms
Katy Manley

9. Timeline and Expectations
OneUSG Connect
Timeline and Expectations

10. Timeline March April May June July Attend Overview
Attend Kick-Off
Prepare for Workshop
See Institution Expectations
May
Attend Workshop
Complete Regression Testing Scenarios
Review Payroll Calculations and Accounting Entries
Manage Change
June
Finalize Impacted Population and Confirm Proper Treatment
July
Manually Enter Non-Standard and Supplemental Pays
Validate Payroll Calculations and Accounting Entries
UGA Approach – Diane Kirkwood

11. Institution Expectations
Preparation Prior to Workshop
Review Supporting Materials
Matrix
Job Aids
Test Script
Presentation(s)
Identify Employee with Non-Standard and Supplemental Pay
Determine Approach for Each Supplement
Reference Matrix
Confirm Institution Roles and Responsibilities
Job Maintenance
Department Budget / Funding Maintenance
Additional Pay Maintenance
Manage Change
Impacted Employees
Institution Leadership
Supplement Test Scripts for Institution Specific Scenarios
Craig Golden

12. Questions
Craig

13. OneUSG Connect
Next Steps

14. Non-Standard and Supplemental Pay Workshop Agenda
Introduction
Overview of Non-Standard and Supplemental Pay Matrix
Training
Entering in Job Data
Updating Department Budget
Updating Additional Pay
Earnings Adjustment Upload
Testing
On-Site
Data Entry of Non-Standard and Supplemental Pay
Remote
Paycheck Validation
General Ledger Validation
Craig

15. 2nd Day Requested so Additional Resources Can Participate
Good News….
2nd Day Requested so Additional Resources Can Participate
Kennesaw State Hosting 2nd Day – 5/10
3 Resource Limitation Removed
Resources Cannot be Split Across Locations
Craig

16. Non-Standard and Supplemental Pay Workshop Logistics
Session #1
Date: May 9th
Location: Middle Georgia Macon
Room: Math Auditorium
Session #2
Date: May 10th
Location: Kennesaw State
Room: TBD
Please Bring Laptop with
VPN Access to OneUSG Connect
Layne – Please get with David and Confirm second Sessions
Layne – Please confirm room location with Paula at Kennesaw

17. Next Steps Manage Change
Review Supporting Materials
Identify Employee with Non-Standard and Supplemental Pay
Determine Approach for Each Supplement
Confirm Institution Roles and Responsibilities
Manage Change
Supplement Test Scripts for Institution Specific Scenarios
Test Connectivity to HPRE (from Starbucks)
Register for Workshop
Register Here!