1. SSID ENROLLMENT Course Introduction
Essential 3
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

2. Who’s Supposed to Be Here
Supervisor of staff assigned to CALPADS
Individuals assigned to
CALPADS maintenance
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

3. Training Sequence Essential 1: Data Coordinator Orientation
Essential 2: Interface & Administration
Essential 3: Data Submission
Fall 1
Fall 2 Data Population
Fall 2
End of Year 2 & 3
End of Year 1 & 4
Essential 4: Anomalies
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

4. 1 HOLD Rules Mute yourself Name & LEA conversation at a time Silence
cell phones
Name & LEA
conversation
at a time 1
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

5. Online Maintenance Live Demo
Agenda
Online Maintenance Live Demo
Batch Processing
Live Demo
Background
& Workflow
Wrap-Up
3 Hours
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

6. Course Description COURSE MODULES
This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include …..
3a – SSID ENROLLMENT Capabilities and Key Concepts
Reference guide and content discussed throughout the live demo
3b – SSID ENROLLMENT – ONLINE
Content discussed during first half of live demo
3c – SSID ENROLLMENT – BATCH
Content discussed during second half of live demo
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

7. Assign and maintain SSIDs Enroll new students
Course Description
COURSE OBJECTIVES
Locate existing SSIDs
Assign and maintain SSIDs
Enroll new students
Update existing student’s enrollments
Enter and maintain
Student Information
Student Programs
Student English Language Acquisition Status
Review and resolve related submission errors
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

8. ONLINE MAINTENANCE VS BATCH
Key Concepts
ONLINE MAINTENANCE VS BATCH
Online Maintenance
Batch
One student at a time
Edit data manually in CALPADS portal
One or more students
Enter data in SIS or Excel; then upload extract using CALPADS portal
CALPADS validates online & batch transactions using the same process
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

9. Live Demo Topics ONLINE MAINTENANCE Search for student – P. 6
Request SSID and Enroll – P. 20
New SSID Enrollment – P. 22
Existing SSID Enrollment – P. 34
Enter and maintain
Student Information – P. 47
Student English Language Acquisition Status – P.62
Student Programs – P. 65
Review and resolve related submission errors
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

10. ONLINE MAINTENANCE LIVE DEMO
3b – SSID ENROLLMENT – ONLINE
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

11. 10 minute break Break Time!
Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

12. Batch Files FILE PROCESSING
These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided).
Student Enrollment – SENR
Student Information – SINF
Student Program – SPRG
Student English Language Acquisition – SELA
The fields and their relationships are defined in the CALPADS File Specifications (CFS)
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

13. STEPS FOR BATCH ENROLLMENT
Enroll Students
STEPS FOR BATCH ENROLLMENT
The steps to enroll students data are …..
Step 1: Prepare Data (SSID Enrollment) – pp
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp
Step 4: View and Post Passed Records – pp
Step 5: Resolve and Post SSID Candidate Records – pp
Step 6: Resolve Rejected Records – pp
Step 7: Correct Rejected Records – pp
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

14. BATCH PROCESSING LIVE DEMO
3c – SSID ENROLLMENT – BATCH
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

15. Step 3: View Submission Status
Enroll Student
Step 3: View Submission Status
File Status States
A file may be in one of the following possible states after the upload process or during the batch submission process
Disposition
Description
Upload Failed
File did not pass the initial upload validations or rules processing
In Queue
File did pass the initial upload validations/rules processing and is waiting to be processed (Queue: the process waiting line for files)
On Hold
CDE has placed the file in a delay-process state
In Process
File is currently being processed by the system
Ready for Review
File has completed the initial submission processing and is ready for an authorized to review the results
In Review
File has completed the initial submission processing and an authorized user has reviewed the results, but has not made a selection on one or more sets of records in the file requiring user interaction
Complete
Passed records of a submitted file have been successfully processed and posted to the ODS
Excluded
Submitted records for a site(s) was (were) removed from the submission process and not posted to the ODS
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

16. Step 5: Resolve SSID Candidates/Post Records (cont)
Enroll Student
Step 5: Resolve SSID Candidates/Post Records (cont)
Disposition Codes
Disposition
Description
Ready
Ready for selection
Selected
A selection of an SSID or New SSID has been made
Posted
The selected record and its resolution has been posted
Cancelled
The “None of the Above” option was selected
Failed
The selected record and its resolution failed validation and were not posted
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

17. Modify Existing Student’s Data
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates
Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program, Student ELA) – p. 21
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp
Step 4: View and Post Passed Records –pp
Step 5: Resolve SSID Candidates/Post Records – pp
Step 6: Resolve Rejected Records – pp
Step 7: Correct Rejected Records – pp
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

18. Resources CALPADS Calendar System Documentation Document Description
System Documentation
Document
Description
Sections
CALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, SELA & SPRG tabs
CALPADS Error List
Detailed error message descriptions
Student Enrollment, Student Information, Student English Lang Stat, Student Programs, and Fall 1 Certification tabs
CALPADS Data Guide
Detailed requirements
Sections 2.1.1, 2.1.2, & – 3.1.9 18
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

19. Resources Self-paced Trainings
CALPADS Q & A Sessions – Every Wednesday
Enrollment -
FAQs
CALPADS -
Race and Ethnicity -
LCFF -
Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF
Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status
English Learners Under the LCFF
Foster Youth Under the LCFF
County Office of Education Schools and Alternative Education 19
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

20. Support Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone:
Listserv:
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

21. Please Complete Our Survey
Training Evaluation
Questions
Please Complete Our Survey 21
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 21