Helms PTA October General Meeting

President Report

Helms PTA Treasurer Budget Report

Incomplete- this only includes some underwriting and tickets. Income / Expense Category Budget Category Notes / Comments 2017-2018 Budgeted Amount 2017-2018 Actual Spend to Date 2017-2018 Net Line Item Income Auction Auction Revenue Auction Underwriting, Tickets, Silent & Live Auction, Wine Wall & Sign-up Events $12,374.74 $11,543.63 Auction Glasses $1,080.00 $581.68 Apparel Revenue - Auction $274.12 Greater Outdoor Donations Wetlands, Beautification, Gardens & Playground Improvements - Wish Wall $2,070.00 General Giving Tree Donations Teacher Wish Lists $7,168.04 Apparel Revenue - T-Shirts $4,326.76 $1,646.76 Apparel Revenue - Sweatshirt $0.00 Spring Fundraiser Cookie Dough Revenue Spirit Stick Fundraiser Revenue -$84.72 Fall Fundraiser Pencil Machine Revenue -$319.28 Community-Building Events Winter Festival Revenue Donations - Boxtops Donations - Kroger $131.16 Donations - Community / Corporate Donations - SchoolStore Donations - Spirt Nights School Supplies $40.00 -$97.94 Opening Balance $36,495.50 Expense Refunds Escrow Membership Dues $1,451.69 $740.69 Sales Tax Due $289.67 Gross Income $65,701.68 Net Income $58,079.64 Incomplete- this only includes some underwriting and tickets. Auction Committee will provide more accurate number.

Expenses Budgeted Actual Auction Auction Expense $3,500.00 $831.11 Auction Glasses $500.00 $498.32 Apparel Expenses - Auction $200.00 Operating PTA Officer Training $1,200.00 $914.51 ASP Childcare $600.00 $195.00 Operating / Office Supplies $1,025.00 $267.25 Website & Communications $334.08 Liability Insurance $615.00 PTA Avenue Cloud Services $250.00 Bank Fees $50.00 $9.90 Credit Card Fees $300.00 $113.37 CPA / Audit & Taxes $0.00 Sales Tax $289.67 Membership Dues $900.00 $711.00 Previous Year Rollover Next Year Carryover $10,000.00 Teacher Teacher - Hospitality $800.00 $706.13 Faculty / Staff Recognition $240.00 Faculty / Staff Appreciation $3,414.00 $1,058.95 Campus Wide or Teacher Development Classrooom Giving Tree Apparel Expenses - T-Shirts $1,200.00 $2,680.00 Apparel Expenses - Sweatshirts $600.00 Spring Fundraiser Cookie Dough Expense Pencil Machine Expense $300.00 $319.28 Spirit Stick Fundraiser Expense $500.00 $84.72 Fall Fundraiser Pre-K / Kinder Social $200.00 Community-Building Events Winter Festival Expense Box Tops School Supplies $700.00 $137.94 Literacy & Technology Education Support $515.00 Ancillary Eduational Support $1,000.00 $1,889.82 Writers in the Classroom $5,500.00 Auction Wetlands $351.00 Gardens $39.51 Spanish Cultural Arts Playground Spanish Lanugage Assistant Expense

Budget Categories Remaining balance to spend per category $4,340.75 Approved Allocations by Category Beginning Teacher Hospitality Auction / Wetlands Classroom Operating Expenses Balance Percentage Allocation 15% 35% 50% 100% Dollar Amount Allocation $3,108.21 $7,252.50 $10,360.71 $15,774.08 $36,495.50 Based on September 1, 2017 Balance (includes $10,000 carryover) Running Tally of Expenditures by Category (as of 10/15/2017) Actual Net Income $6,345.83 $14,806.95 $21,152.78 $58,079.64 Based on Current Balance Current Expenditures per category $2,005.08 $1,719.94 $7,931.76 $12,834.78 Total Spend to date $24,491.56 Remaining balance to spend per category $4,340.75 $13,087.01 $13,221.02 Notes: Classroom expenditure includes the $5,500 Writers in the Classroom expenditure approved in 2016-2017 for 3rd and 4th grades Operating Expense calculation always includes the $10,000 carryover for the next school year

Vice President of Membership Report

Vice President of Communications Report

Vice President of Fundraiser Report

Vice President of Programs Report Spirit Week: Oct. 30 – Nov. 3. Themes are as follows: Monday: Pajama Day Tuesday: Storybook Parade Wednesday: Wacky Wear (Socks, glasses, etc.) Thursday: Career Day! Dress as what you’d like to be! Friday: Sports/Helms Spirit

Vice President of Programs Report Parent - Teacher Social Date TBD Friday Nov/Dec Location: Heffernan Home No Fall 2017 Noche en la Plaza November PTA meeting: Parent Program-Reading15 Helms Movie Night – December 2017 volunteers, bring your dinner, pop corn, pizza/drinks sale, movie Spring Festival Committee and Volunteers Committee to meet early 2018 Contact us with concerns, questions, or to join committee

Principal’s report

Auction Committee - General Update

Helms Restaurant Spirit Nights Committee Pink’s Pizza on Heights on Oct. 26th from 5-9 PM. Helms Restaurant Spirit Nights Committee - General Update

Beautification Committee - General Update

T-Shirt Committee - General Update

Next General Meeting – Nov. 15, 2017, 6 PM, Helms Cafeteria New Business Next General Meeting – Nov. 15, 2017, 6 PM, Helms Cafeteria

Thank you for attending