1. PTA General Meeting #5 May 16, 2013 Agenda Elections Budget Fundraising Administration Update Upcoming Events www.swansfieldpta.org

2. 2013 PTA Elections ✤ Officer slate for open positions for the 2013-2014 school year: ✤ PTA President (2 yrs)1 st Vice President (2 yrs) ✤ □ Iraina Nelson-Brooks□ Ali Tatum-Davis ✤ Recording Secretary(1 yr)Correspondence Secretary (2 yrs) ✤ □ Jennifer Goldstein□ William (Bill) Sells ✤ The new PTA Board members will join the following Board members who will be completing their 2-year terms: ✤ 2 nd Vice President – Maureen Tucker ✤ Treasurer – Patricia Castle

3. 2013 PTA Elections ✤ In addition to electing officers, we are also voting to approve the summer budget. ✤ Proposed Summer Spending (Jul 1, 2013 through September 31, 2014): $3500 Total ✤ (A) PTA Administration: $700 (e.g., Supplies, Training, Monday Folders); ✤ (B) Fund Raising Expenses: $600 (e.g., Samples, Deposits); ✤ (C) Programs: $2200 (e.g., Summer School, Ice Cream Social, Recess Bins, Child Care for parent event(s), Hospitality, School Supplies) ✤ □ Yes□ No□ Abstain

4. Budget Report Swansfield PTA Financials 2012-2013 as of May 16, 2013 ActualBudgetVariance Carryover From Prior Year $16,505.66 Income Membership Dues $1,554.00 $1,800.00 $(246.00) Fund Raising $10,129.84 $15,370.00 $(5,240.16) Cash Back/Donations $2,800.60 $7,110.00 $(4,309.40) Cultural Arts Grant $1,990.00 $1,755.00 $235.00 Interest $1.82 $- $1.82 Total Income $16,476.26 $26,035.00 $(9,558.74) Expenses PTA Dues (County/State/Nat'l) $1,130.00 $1,295.00 $(165.00) Fund Raising/Cash Back $3,482.85 $1,203.00 $2,279.85 PTA Admin/Communication $184.08 $1,449.30 $(1,265.22) Programs/Events $14,091.95 $27,202.22 $(13,110.27) Insurance/Taxes/Registration $408.39 $1,700.00 $(1,291.61) Total Expenses $19,297.27 $32,849.52 $(13,552.25) Effect on Carryover $(2,821.01) $(6,814.52) Balance $13,684.65 $9,691.14

5. Fundraising Survey ✤ Results from survey sent home in Monday folders. Thank you for responding!

6. Administrative Update ✤ Molly to fill out

7. Upcoming Events May  TOMORROW NIGHT!! Come See the Fabulous Chinese Acrobatics on May 17 at 7 PM.  Field Day on May 24 th ; Rain Date is May 31 st  Please consider donating your time for our annual field day...full of fun, friendship and fabulous sportsmanship! We need 20 more volunteers to staff the morning and afternoon sessions! If we don't get enough volunteers then we have to close some of our stations and opportunities for the students to participate. The morning session runs from 8:45-11:15 while the afternoon session runs from 11:45-2:15. Here's how to sign up:  1. Go to www.signupgenius.com.www.signupgenius.com  2. Click on the green tab “Find a Sign Up”  3. Enter: kathy_eckley@hcpss.orgkathy_eckley@hcpss.org  4. Select: Field Day Volunteer Sign Up 2013  5. Enter Access Code: field day June 7  Days of Taste June 3 (4 th Grade only)  2 volunteers needed 9 AM – Noon. Please let Brynn Conover know if you are interested.  MSA Fair June 7  4 volunteers needed for 3 rd, 4 th and 5 th grades. Please let Brynn Conover know if you are interested.