1. 2018-2019 Forestville Pta budget presentation
September 28, 2018
Julie Ryan, Treasurer

2. Agenda Fiscal State of the PTA Audit Review and Approval
Budget Formulation Process
Budgeted Income and Expenses Review
Additional PTA Support Planned in
Budget Vote
Financial Reminders

3. Fiscal state of the pTa
In , the PTA began the year with excess surplus of funds.
$22,000 was set aside as reserves for the funding of a new playground and improvement to the atrium outdoor space. $19,300 of the reserves was spent on the playground, with the remainder in reserves for atrium improvements in
The PTA Board oversaw a successful fundraising effort to pay for the playground, but also managed spending tightly in to ensure that if playground costs exceeded estimates, that the purchase would move forward.
As a result, the PTA ended the year with a balance of $39,472.25
An audit of all income and expenses for the school year was performed by Certified Public Accountant, Teresa Dragoo, and findings were presented in a letter to the PTA Treasurer on July 25, 2018.

4. Audit review and approval
Per the letter from the independent audit, the Forestville PTA had a clean audit outcome.
The PTA also submitted its 2017 Form 990 to the IRS (Return of Organization Exempt From Income Tax)
Please review the letter dated July 25, 2018 from Teresa Dragoo.
Questions?
Request a motion to accept the audit findings performed by Teresa Dragoo presented to the PTA on July 25, 2018.

5. 2017-2018 PTA Budget Formulation Process
The Board works to decide or verify what programs, projects and services the PTA wants to provide or support.
We gather information to estimate the cost of these items.
The Board estimates the costs of operating or administrative expenses such as insurance, bank fees and website, etc.
Information is gathered on fundraising programs and other sources of cash. These other sources of money could include school events that make money for the PTA such as silent auctions, carnivals and of course membership fees.
We then list all the source of funds and the uses of funds to determine ending cash position of the PTA. Any necessary adjustments are made to get to the desired cash position of year end. This may mean cutting a program or service or adding another source of revenue.
The budget was reviewed with the officers and a final budget was determined.

6. 2018-2019 Proposed PTA Budget Income estimate = $53,190.00
Highlights:
Cardinal Fund and Business Sponsors are our primary sources of income to support ALL PTA baseline services
We request every family donate $225 to the Cardinal Fund which includes your $15 membership dues.
The remaining fundraising income sources are intended to be more passive OR to make life easier for families (i.e. Directory, Spirit Night, School Supply Sale, etc.)
We try to make fundraising easy for parents and students; please recognize that EVERY child benefits; therefore we count on every family contributing.
We do not ask that our children (or parents) sell products to benefit the PTA

7. 2017-2018 Proposed PTA Budget Expense Estimate = $60,220.00
Highlights:
Total Curriculum Enhancement allocation is $49,012, 77% of total PTA spending budget
This includes educational software and hardware, field trips, speakers and assemblies, art and science enrichment, character education, recess and playground supplies, teacher stipends, teacher continuing education, and MORE!
We are working to greater enhance the classroom experience with additional resources.
The PTA provides programming and services that you MAY think are provided by FCPS, but they ARE NOT.

8. Additional PTA SUPPORT PLANNED in 2018-2019
The PTA has worked with the administration to identify areas for improvement on the school grounds, beyond those that come with the newly renovated school.
GOAL
ATRIUM ENHANCEMENT
75 NEW LAPTOPS
Work with the administration to fund this outdoor space so that it is usable for teachers and students
$3000
Replace ALL legacy laptops at Forestville Elementary School so that our students have current and reliable technology in their classrooms
$30,000
HOW?
2018 Golf Tournament $13,000
PTA Reserve Funds $5,000
Additional Donations $15,000

9. Budget Vote Please take a moment to review the detailed budget
Discussion and questions
Request a motion to approve the PTA Budget (as presented OR as amended per discussion)

10. financial Reminders
Reimbursement requests should be submitted within 30 days of the event
Reimbursement forms are available in the PTA website
Online submissions are preferred
Paper forms can be placed in the PTA Treasurer mailbox in the PTA office
Receipts are required for all reimbursement requests
Requests for Petty Cash for an event should be submitted at least 3 days prior to the event
Monies ready for deposit should include an Income Summary Form and be placed in the safe in the main office
Please send an to our Assistant Treasurer, Yan Wei, when monies are placed in the safe so that she may pick them up

11. Thank you for your continued support of Forestville PTA!
Questions?
Thank you for your continued support of Forestville PTA!