AIAA Aerospace Sciences Group TC Chair Presentation New Orleans, LA 25-28 June 2012

Overview Welcome and Introductions Topics AIAA Technical Activities Committee (TAC) Aerospace Sciences Group (ASG) Technical Committee (TC) Questions & Comments

Welcome & Introductions AIAA Staff Kara (KC) Niedermeyr Betty Guillie ASG Roster Updates Conference Update Attendance

AIAA Topic: New Event Model & Conferences The New Event Model (NEM) was approved by AIAA BoD in May The new forum (conference) meetings are AIAA Science and Technology Forum AIAA Defense and Security Forum AIAA Aviation and Aeronautics Forum AIAA Propulsion and Energy Forum AIAA Space and Astronautics Forum Goal is to begin implementation in January 2014 One more check to make sure the ASG TCs are aligned with the TCs that they want

AIAA Topic: New Event Model AIAA Staff is studying hotels/conference centers for size Previously selected ASM hotels are planned for ASTF Initial talks with SDM have taken place for 2014 Rolling out some features prior to 2014 ITAR sessions (US Only) at 2013 JPC Aviation 2013 Forum Dates need clarification ASTF Winter => January ADSF Winter/Spring => January/February AAAF Early Summer => Late June? APEF Mid Summer => Late July? ASAF Late Summer => Mid August?

AIAA Topic: Science and Technology Forum Aerospace Sciences Meeting MVC are you linked up correctly? Guidance, Navigation, and Control Conference GNC moving from August Who are we missing? (Astro, MS?) ASME Wind Energy Symposium Structures, Structural Dynamics, and Materials Conference Adaptive Structures Conference Non-Deterministic Approaches Conference Gossamer Systems Forum Multidisciplinary Design Optimization Specialist Conference

AIAA Topic: Aviation and Aeronautics Forum Fluid Dynamics Conference (including Flow Control and Computational Fluid Dynamics) Thermophysics Conference Plasmadynamics and Lasers Conference Applied Aerodynamics Conference Aerodynamic Measurement Technology Conference Ground Testing Conference Atmospheric Flight and Space Mechanics Conference Modeling and Simulation Technologies Conference Atmospheric and Space Environments Conference Aviation 20XX Conference Aviation Technology, Integration, and Operations Conference Multidisciplinary Analysis and Optimization Conference Aerodynamic Decelerator Systems*/Balloons/Lighter-Than Air Conferences Flight Testing Conference Complex Aerospace Systems Exchange *

AIAA Topic: Space and Astronautics Forum Astrodynamics Specialist Conference *** Space 20XX Conference International Communication Satellite Systems Conference ** Aerodynamic Decelerator Systems Conference* Complex Aerospace Systems Exchange * * = Alternates between two forums ** = When held in the U.S. *** = When organized by AIAA

TAC Topic: 2013 TAC Workshop January 2013 ASM TAC Workshop is to focus on AIAA & Social Media Sites. (or something along those lines) TC Chairs & Vice Chairs are expected to participate Possible titles of Workshop eAIAA eConferencing (AIAA Forum concept with purely online sessions) eMobility Goal is to insert social technology into AIAA models Conferences TC/PC meetings Workshops Education (Continuing & STEM) Public Policy What tools exist? (e.g. Skype, WebEx, Facebook, YouTube, other) What are the limitations? (e.g. Cost, access, number of participants, international vs. US) Who to engage? (e.g. YPs, Education, Publications, AIAA IT staff)

TAC Topic: 2013 TAC Workshop Possible workshop approach Hour 1 Pick a topic (e.g. Workshop or Continuing Education) How will the various Social Media tools be used for AIAA? Hour 2 Pick a tool (e.g. WebEx) How will the tool be used for various AIAA endeavors? Find a Subject Matter Expert (SME) to discuss how online & apps are used in business. New Initiatives Subcommittee (NIS) is responsible organizer Related question… Does AIAA have a You Tube channel? True or False

Answer is True. AIAA You Tube Channel http://www.youtube.com/user/wwwaiaaorg?feature=results_main

ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location 2013: Grapevine, TX (Gaylord Texan) 2014: Potomac, MD (Gaylord National) 2015: Orlando, FL (Gaylord Palms) 2016: San Diego, CA (Manchester Grand Hyatt) 2017: Grapevine , TX (Gaylord Texan) 2018: Orlando, FL (Gaylord Palms) Still scheduled for these hotels.

ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location 2014 Gaylord National Potomac, MD 2016 Manchester Grand Hyatt San Diego, CA 2013, 2017 Gaylord Texan Grapevine, TX 2015, 2018 Gaylord Palms Orlando, FL

ASG Topic: TC Funds ASG is still leaving around 50% of our funds on the table each year ($5800/Year Total for ASG; Remaining $2700) VP TAC is very receptive to Student Paper Award Proposals Need good, creative ideas (with technical content) from TCs so we can utilize the funds for what they were intended. Recent approved items TC Polo shirts (TAC paid ½) Student recognition (e.g. Student Paper Award Fee) Still Time for FY12: Fiscal Year ends 30 September

TC Topic: Health Assessment How healthy is your TC? TC/PC Self Assessment https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx Search for the file “TAC_F_Committee Self Assessment_V02” This is a good tool for seeing how your TC is doing Major items Does your TC have a Charter? Does your TC have a written manual or reference document? A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award). How do members and others know what your TC is doing? Web Pages…

TC Topic: Web Pages Web Pages… TAC web site ASG web site Each TC needs a web master and a back-up/helper Great location to share information (e.g. minutes, charter, award process, photos) This is your face to the outside world for new AIAA & TC members Most ASG TC web pages are stale, forgotten orphans TAC web site https://info.aiaa.org/SC/TAC/default.aspx Provides numerous documents (e.g. Chair manual, Self-Assessment) ASG web site https://info.aiaa.org/tac/ASG/default.aspx Has links to the various TCs Needs improvement

TC Topic: General Reminders Chair-Elect For new chairs, TCs need to select a vice-chair in a timely fashion There are two accepted practices for chair-elect timelines (see https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_P_Chairs Manual_V01) TC Chair position is for 2 years Member Responsibilities Maintain current AIAA Membership (must be an AIAA member) Recruit new TC members Submit names for AIAA awards Submit names for AIAA elected offices Propose membership upgrades Propose session papers for AIAA journals

TC Topic: General Reminders Technical Committee size Maximum of 50 members 35 US Members International members Associate members 34 years old or younger (non-voting) Alumni members (non-voting) Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term Cost to AIAA when TC meeting attendance goes up Dinner cost Audio Visual (AV) and speaker system Reason for limitation on number of “visitors” to TC meetings.

Questions & Comments

Aerospace Sciences Group Leadership Team Jim Keenan - Director Fluid Sciences Deputy Directors Mark Melanson Tom Beutner Aeroacoustics Krishna Viswanathan / Walter Eversman Aerodynamic Measurement Technology Mark Sheplak / TBD Atmospheric and Space Environments Nelson Green / TBD Fluid Dynamics John Schmisseur/ David Williams Ground Test Ray Castner / Steve Dunn Meshing, Visualization, & Comp. Env. Bill Jones / Carl F. Ollivier-Gooch Plasmadynamics and Lasers David Carroll / Ron Litchford Thermophysics Greg Naterer / TBD Flight Sciences Deputy Directors Rob Vermeland Bill West Applied Aerodynamics Jim Guglielmo / TBD Astrodynamics Yangping Guo/ TBD Atmospheric Flight Mechanics Agomemnon Crassidis / Peggy Williams-Hayes Guidance, Navigation, and Control David Doman/ TBD Modeling and Simulation Terry Burress / TBD 21

Web information TAC web site https://info.aiaa.org/SC/TAC/default.aspx ASG web site https://info.aiaa.org/tac/ASG/default.aspx TC/PC Self Assessment https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_F_Committee Self Assessment_V02 TAC_P_Chairs Manual_V01