1. AIAA Aerospace Sciences Group TC Presentation
AIAA Aerospace Sciences Meeting
Grapevine, TX
7-10 January 2013

2. Overview
Welcome and Introductions
Topics
AIAA
Technical Activities Committee (TAC)
Aerospace Sciences Group (ASG)
Technical Committee (TC)
Questions & Comments

3. Welcome & Introductions
AIAA Staff
Betty Guilie
ASG Roster
Updates
Conference Update
Attendance

4. AIAA Topic: Conference Attendance
A quick review…
Excessive cost at Government sponsored conferences
Punishment for the many
General Services Administration Conference
GSA Las Vegas conference was $840K and paid for by the US taxpayers
Veterans Affairs Conference
Wasteful spending on Patton parody (see figure)
2 conference price tag of $5 Million

5. AIAA Topic: Conference Attendance
Fall-out
New scrutiny for government employee attendance at non-government conferences
A new DoD policy was due by January
The policy will likely be “added to” by individual government agency
DoD employees may (will?) have difficulty attending conferences in the near future.
Reduced level of government attendance at ASM very likely
No US Army employees were known to be granted approval to attend ASM 2013.
Last minute (1/2/13) approval for USAF attendees at ASM 2013.
Last minute approval for NASA personnel to attend ASM 2013
This was on top of an already stated goal to reduce DoD travel costs by 30% as compared to FY2010 travel

6. AIAA Topic: Conference Attendance
Path forward
Unknown at this time
Level of participation of government employees at future conferences is uncertain
New policy updates are expected
Update from AIAA staff
Multiple letters sent to Congress
AIAA Public Policy Committee actively working on Capitol Hill
Other professional societies are also impacted
Canceled annual meetings: American Astronautical Society, AWS
Canceled AHS Hampton Roads Chapter HELMOT meeting in October
Consolidation of meetings for reduced travel

7. AIAA Topic: Conference Attendance
AIAA Effort
Letter from AIAA to Speaker John Boehner and additional members of Congress
Signed by AIAA President Mike Griffin
Signed by AIAA Executive Director Sandra Magnus
Aerospace Professional Community
Joint signed letter to relevant Senators and House of Representative members
Signed by AIAA, AAS, AGU, AHS, AMS, AIA, CSF, NSS, SIA, SSPI, Space Foundation, STA, Space Enterprise Council, USRA

8. AIAA Topic: Conference Attendance
From AIAA Staff
Working several parallel efforts to explain our events and to justify participation in them to the responsible executives in each agency.
Public Policy Committee (PPC) is working to modify legislation to soften the conference limitations for technical activities since lessons learned are most often passed on informally at events like ours.
PPC is working with OMB to mitigate some of the severe limitations on events, by showing AIAA’s New Event Model (NEM) is already accomplishes much of what is desired financially while creating greater value and enhancing the effectiveness of event participants.
Providing our client agencies with data as they attempt to gain approvals for their own participation and being responsive to requests to help gain approvals for specific events.

9. TAC Topic: New Event Model (NEM)
The New Event Model (NEM) was approved by AIAA BoD in May 2012
The new forum (conference) meetings are
AIAA Science and Technology Forum
AIAA Defense and Security Forum
AIAA Aviation and Aeronautics Forum
AIAA Propulsion and Energy Forum
AIAA Space and Astronautics Forum
Each has been tagged with a marketing approach
Beginning implementation in January 2014

10. TAC Topic: New Event Model (NEM)
AIAA Staff is studying hotels/conference centers for size
Previously selected ASM hotels are planned for ASTF (SciTech)
Planning for 2014 has started
Rolling out some features prior to 2014
ITAR sessions (US Only) at 2013 JPC
Aviation 2013
Forum Dates and Locations for 2014
ASTF Winter => SciTech January 13-17, National Harbor MD
ADSF Winter/Spring => DEFENSE TBD, TBD
AAAF Early Summer => AVIATION June 16-20, Atlanta GA
APEF Mid Summer => Propulsion and Energy July 28-30, Cleveland OH
ASAF Late Summer => SPACE August 5-7, San Diego CA

11. TAC Topic: NEM Forum Organizing Structure
Similar to current ASM/NHF/Expo Structure

12. TAC Topic: Science & Technology Forum (SciTech)
Aerospace Sciences Meeting
Currently aligned TCs
AFM, APA, MVC, PDL, FD, AMT, AA, TP, ASE, GT
Guidance, Navigation, and Control Conference realigning
GNC TC moving from August
Modeling & Simulation TC moving from August
AFM TC will increase their sessions and participation
ASME Wind Energy Symposium
Structures, Structural Dynamics, and Materials Conference
Adaptive Structures Conference
Non-Deterministic Approaches Conference
Gossamer Systems Forum
Multidisciplinary Design Optimization Specialist Conference

13. TAC Topic: Science & Technology Forum (SciTech)
Expanded Organizational Structure
Executive Steering Committee
Led by Executive Chair
2-3 high-level representatives from industry, gov’t, academia
Forum Organizing Committee
Led by Forum General Chair
Technical Program Chair
Programs, Systems, Integration Chair*
Public Policy Chair
Education Chair
International
Chair
Corporate Engagement Chair
Etc.
*Lead and deputy (1 from ETM Group and 1 from PCs)
Technical Program Committee
Led by Technical Program Chair (formerly Conference General Chair)
 Chair rotates between AS, ADS, and IS Groups
One deputy each from the non-chair groups
Chair and deputies sit on Forum Organizing Committee
Representatives from TCs/PCs
Representatives from co-located symposia, workshops
Representatives from other societies (ASCE, ASME, etc.)

14. TAC Topic: Science &Technology Forum & Exposition
Dates/Location Confirmed:
13-17 January 2014, National Harbor, MD
Executive Steering Committee ( ) established:
Dr. Robert “Bobby” Braun, Professor of Space Technology, Georgia Institute of Technology
John Evans, Vice President, Research Engineering, Lockheed Martin
James Shields, Chief Executive Officer, Charles Stark Draper Laboratory, Inc.
Tom Shih, Head and Professor of Aeronautics and Astronautics, Purdue University
Dave Throckmorton, Program Manager, Northrop Grumman (2014 General Chair)
ESC to identify high-level themes/topics by end of January 2013

15. TAC Topic: Science & Technology Forum (SciTech)
ASG Technical Program Chair Selected
Paschall Massengill from AEDC
Previously 2007 Technical Program Chair for Fluids Conf.
Previosuly 2011 General Chair for Fluids Conference
ASG will develop a rotation sequence between ASG TCs for Technical Program Chair and/or Deputy Chair
Note ASG Technical Program Chair/Deputy will be a 3 year assignment (2 years Deputy, last year Chair)

16. TAC Topic: Aviation and Aeronautics (AVIATION)
Fluid Dynamics Conference (including Flow Control and Computational Fluid Dynamics)
Thermophysics Conference
Plasmadynamics and Lasers Conference
Applied Aerodynamics Conference
Aerodynamic Measurement Technology Conference
Ground Testing Conference
Atmospheric Flight Mechanics Conference
Atmospheric and Space Environments Conference
Aeroacoustics Conference
Aviation 20XX Conference
Aviation Technology, Integration, and Operations Conference
Multidisciplinary Analysis and Optimization Conference
Aerodynamic Decelerator Systems*/Balloons/Lighter-Than Air Conferences
Flight Testing Conference
Complex Aerospace Systems Exchange *

17. TAC Topic: Aviation & Aeronautics (AVIATION)
Expanded
Organizational Structure
Executive Steering Committee
Led by Executive Chair
2-3 high-level representatives from industry, gov’t, academia
Forum Organizing Committee
Led by Forum General Chair
Technical Program Chair
Programs, Systems, Integration Chair*
Public Policy Chair
Education Chair
International
Chair
Corporate Engagement Chair
Etc.
*Lead and deputy (1 from ETM Group and 1 from PCs)
Technical Program Committee
Led by Technical Program Chair (formerly Conference General Chair)
 Chair rotates between AAS and AS Groups
One deputy from the non-chair group
Chair and deputy sit on Forum Organizing Committee
Representatives from TCs/PCs
Representatives from co-located symposia, workshops, seminars
Representatives from other societies (3AF, CEAS, ISSMO, etc.)

18. TAC Topic: Aviation & Aeronautics (AVIATION)
ASG will use rotation established for Fluids Conference to select Technical Program Chair and/or Deputy
Note ASG Technical Program Chair/Deputy will be a 2 year assignment (1 year Deputy, 1 year Chair)

19. TAC Topic: Space and Astronautics (SPACE)
Astrodynamics Specialist Conference (Astro TC)
Space 20XX Conference
International Communication Satellite Systems Conference **
Aerodynamic Decelerator Systems Conference*
Complex Aerospace Systems Exchange *
* = Alternates between two forums
** = When held in the U.S.
Remaining logos for new forums

20. TAC Topic: Space and Astronautics (SPACE)
Expanded Organizational Structure
Executive Steering Committee
Led by Executive Chair
2-3 high-level representatives from industry, gov’t, academia
Forum Organizing Committee
Led by Forum General Chair
Technical Program Chair
Programs, Systems, Integration Chair
Public Policy Chair
Education Chair
International
Chair
Corporate Engagement Chair
Etc.
*Lead and deputy (1 from ETM Group and 1 from PCs)
Technical Program Committee
Led by Technical Program Chair (formerly Conference General Chair)
Chair from S&M Group
Chair sits on Forum Organizing Committee
Representatives from TCs/PCs
Representatives from Aerospace Corp, sponsors
Representatives from other societies (AAS, etc.)

21. ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location
2014: Potomac, MD (Gaylord National)
2015: Orlando, FL (Gaylord Palms)
2016: San Diego, CA (Manchester Grand Hyatt)
2017: Grapevine , TX (Gaylord Texan)
2018: Orlando, FL (Gaylord Palms)

22. ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location
2014
Gaylord National
Potomac, MD
2016
Manchester Grand Hyatt
San Diego, CA
2013, 2017
Gaylord Texan
Grapevine, TX
2015, 2018
Gaylord Palms
Orlando, FL

23. ASG Topic: TC Annual Reports
TC Chairs are responsible for generating an annual report
See document “TAC_F_Annual Report Template with PC Mods_V02”
Due to ASG Director by end of January
Director of ASG develops an annual report to TAC based on these reports.

24. TC Topic: Health Assessment
How healthy is your TC?
TC/PC Self Assessment
Search for the file “TAC_F_Committee Self Assessment_V02”
This is a good tool for seeing how your TC is doing
Major items
Does your TC have a Charter?
Does your TC have a written manual or reference document?
A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award).
How do members and others know what your TC is doing?
Web Pages…

25. TC Topic: Web Pages Web Pages… TAC web site ASG web site
Each TC needs a web master and a back-up/helper
Great location to share information (e.g. minutes, charter, award process, photos)
This is your face to the outside world for new AIAA & TC members
Most ASG TC web pages are stale, forgotten orphans
TAC web site
Provides numerous documents (e.g. Chair manual, Self-Assessment)
ASG web site
Has links to the various TCs
Needs improvement

26. TC Topic: General Reminders
Chair-Elect
For new chairs, TCs need to select a vice-chair in a timely fashion
There are two accepted practices for chair-elect timelines (see TAC_P_Chairs Manual_V01)
TC Chair position is for 2 years
Member Responsibilities
Maintain current AIAA Membership (must be an AIAA member)
Recruit new TC members
Submit names for AIAA awards
Submit names for AIAA elected offices
Propose membership upgrades
Propose session papers for AIAA journals

27. TC Topic: General Reminders
Technical Committee size
Maximum of 50 members
35 US Members
International members
Associate members 34 years old or younger (non-voting)
Alumni members (non-voting)
Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term
Cost to AIAA when TC meeting attendance goes up
Dinner cost
Audio Visual (AV) and speaker system
Reason for limitation on number of “visitors” to TC meetings.

28. ASG Director is given annual funding
ASG Topic: TC Funds
ASG Director is given annual funding
Total for FY13 is $4600
Down from FY12 of $5800
ASG left around 50% of our funds on the table in FY12
Left-over funds are rolled into the general AIAA fund
Need good, creative ideas (with technical content) from TCs so we can utilize the funds for what they were intended.
VP TAC is very receptive to Student Paper Award Proposals
Recent approved items
TC Polo shirts (TAC paid ½)
Student recognition (e.g. Student Paper Award Fee)
Still Time for FY13
Fiscal Year ends 30 September
No requests to date

29. Questions & Comments

31. Aerospace Sciences Group Leadership Team
Jim Keenan - Director
Fluid Sciences Deputy Directors
Mark Melanson
Tom Beutner
Aeroacoustics
Krishna Viswanathan / Walter Eversman
Aerodynamic Measurement Technology
Mark Sheplak / Paul Danehy
Atmospheric and Space Environments
Nelson Green / Marcia K. Politovich
Fluid Dynamics
John Schmisseur/ David Williams
Ground Test
Ray Castner / Steve Dunn
Meshing, Visualization, & Comp. Env.
Bill Jones / Carl F. Ollivier-Gooch
Plasmadynamics and Lasers
David Carroll / Ron Litchford
Thermophysics
Greg Naterer / TBD
Flight Sciences Deputy Directors
Rob Vermeland
Bill West
Applied Aerodynamics
Jim Guglielmo / Martiqua Post
Astrodynamics
Yangping Guo/ TBD
Atmospheric Flight Mechanics
Agomemnon Crassidis / Peggy Williams-Hayes
Guidance, Navigation, and Control
David Doman/ TBD
Modeling and Simulation
Terry Burress / TBD 31

32. Web information
TAC web site
ASG web site
TC/PC Self Assessment
TAC_F_Committee Self Assessment_V02
TAC_P_Chairs Manual_V01