1. AIAA Aerospace Sciences Group TC Presentation
AIAA AVIATION 2015
Dallas, TX
22-26 June 2015
AIAA Aerospace Sciences Group TC Presentation

2. Overview
Welcome Aboard Peggy Williams-Hayes, new ASG Deputy Director

3. AIAA Topic: Budget for FY15

4. AIAA Topic: March YTD FY15 Results
Operations performed better than budget by $1,053K
SciTech revenue 10% better than budget
Expenses also better due to credits for hotel issues
Publications sales remain strong
Revenue +10% due to strong Archive Sales & Technical Paper subscriptions
Defense Forum held for first time
Revenue down12% over estimated budget but hit direct margin target
NACA 100th Anniversary – Unbudgeted financial boost
Labor & Fringe +4% better than budget
Delayed hiring of open positions
Expect FY16 budgeted labor will be higher than FY15 results

5. AIAA Topic: Governance
See Jim Albaugh’s comments in AIAA Annual Report
“Governance” is how we run the Institute
Not to be confused with Government
An overall governance evaluation began with the establishment of a Blue Ribbon Panel (BRP) in January 2014 that was tasked with
Examining the efficacy of the AIAA governance structure
Benchmarking it against our peers in the not-for-profit sector
Recommending appropriate improvements to the Board of Directors

6. AIAA Topic: Governance
Current Board of Directors (BoD) is ~37 people
Other institutes are around 12 to 24 BoD members
Smaller boards can react faster
Strategic versus tactical
Difficult to teleconference with 37 people
AIAA Constitution and By-laws tell us what we can and cannot do.
To alter constitution, need 15% of voting members to participate
2/3 of voters must approve a change

7. AIAA Topic: Voting Participation & Governance

8. TAC Topic: Virtual Product Innovation Initiative (VPII)
TAC seeks ideas for experiments to explore innovative concepts for virtual content through the Virtual Products Innovation Initiative (VPII). The VPII has three goals:
Obtain data on demographics of participants, their satisfaction with various virtual products, and feedback to enhance product value
Gain experience in organizing and executing virtual products, events, and activities
Explore potential new products of unproven value
The Technical Committees and Program Committees (TC/PC) are invited to submit proposals for virtual experiments to achieve those goals.

9. TAC Topic: Forums
AIAA Science and Technology Forum and Exposition
4-8 January 2016
Manchester Grand Hyatt
San Diego, CA
AIAA Aviation and Aeronautics Forum and Exposition
13-17 June 2016
Washington Hilton
Washington, DC 
AIAA Propulsion and Energy Forum and Exposition
27-29 July 2015
Hilton Orlando
Orlando, Florida
AIAA Space and Astronautics Forum and Exposition
31 August - 2 September2015
Pasadena Convention Center
Pasadena CA
The AIAA Defense and Security Forum and Exposition.
Johns-Hopkins Univ. Applied Physics Laboratory
March 2016?
ASG Chair Rotation and Schedule for SciTech & AVIATION
Note: The same person does not need to be a TCs appointee/volunteer for all 3 years of the SciTech cycle.
Aviation 2015: Greg Naterer (TP), LaTunia Melton (FD) ITAR: Katya Casper
SciTech 2016: Brad Burchett (AFM), Richard Ruff (MS), Michael White ( PDL)
Aviation 2016: LaTunia Melton (FD), Jim Guglielmo (APA), ITAR: Katya Casper
SciTech 2017: Richard Ruff (MS), Subrata Roy (PDL), Eric Silk (TP)
Need TC Discipline leads for SciTech 2017 by Jan

10. ASG Topic: Replacement of Scholar One
Staff team formed last fall to assess potential replacement of ScholarOne Abstracts. Team comprised of:
Technical Papers Coordinator (Ann Ames)
IT Project Coordinator (Michael McGinnes)
Forum Project Manager/Events Team Lead (Carmela Brittingham)
Staff team did initial review/cut of systems based on requirements
Initially looked at 8 systems based on staff and volunteer suggestions
3 dropped because more focused on journals, not conferences
2 dropped because there were deal breakers identified (e.g., system does not integrate with NetFORUM)
Staff team viewed demos for the 3 remaining systems
NetFORUM is our Association Management System (AMS). Used for the member database (tracking membership tenure, grade, section, committee participation, awards) and most transactions people have with AIAA--registering for conferences, courses, workshops; purchasing products such as publications, exhibits, etc.

11. ASG Topic: Replacement of S1 Status (continued)
Staff team developed an assessment scoring sheet based on identified requirements to compare systems
Staff completed scoring sheet for 3 systems plus ScholarOne Abstracts
Scoring sheet contains a list of items needed to support the process from start to finish
Integration with other systems
Data exports for printed materials Manuscript collection and export for proceedings
Program planning tools Access (staff, session chairs)
Submission functions (abstracts, manuscripts)
Online agenda

12. ASG Topic: TC Funds
No TAC Group Directors given annual funding for FY15
Hopefully will be restored in FY16
To be decided at August/September BoD meeting
AIAA finances are starting to improve
Probably need another year of data before significant changes are proposed

13. Questions & Comments
Other topics?

15. ASG Technical Forum Chairs
SciTech
AVIATION
Year TC
AIAA Role
2014
ASE TP
2015
GNC
AFM MS FD
ASG Forum Technical Chair (G1)
ASG Forum Deputy Technical Chair (G2)
ASG Forum Deputy Technical Chair (G3)
ASG Forum Technical Chair
ASG Forum Deputy Technical Chair
2016
PDL
APA
2017
AMT/GT
2018 AA
2019
2020
2021
2022
2023
2024
2025
ASG Topic:
ASG Technical Forum Chairs
ASG Chair Rotation and Schedule for SciTech & AVIATION
Note: The same person does not need to be a TCs appointee/volunteer for all 3 years of the SciTech cycle.
Aviation 2015: Greg Naterer (TP), LaTunia Melton (FD) ITAR: Katya Casper
SciTech 2016: Brad Burchett (AFM), Richard Ruff (MS), Michael White ( PDL)
Aviation 2016: LaTunia Melton (FD), Jim Guglielmo (APA), ITAR: Katya Casper
SciTech 2017: Richard Ruff (MS), Subrata Roy (PDL), TBD (TP)
Need TC Discipline leads for SciTech 2017 by Jan

16. TC Topic: Web Pages Web Pages… TAC web site ASG web site
Each TC needs a web master and a back-up/helper
Great location to share information
(e.g. minutes, charter, award process, photos)
This is your face to the outside world for new AIAA & TC members
Improvement to ASG TC web pages. Thanks!
When was the last time your TC updated its webpage? Keep up the good work!
TAC web site
Provides numerous documents (e.g. Chair manual, Self-Assessment)
ASG web site
Has links to the various TCs and needs improvement