AIAA Aerospace Sciences Group TC Chair Presentation Fluids Conference Chicago, Il June 2010

2 Overview Welcome and Introductions AIAA-Related Issues TAC-Related Issues Aerospace Science Group-Related Issues TC-Related Issues Questions?

3 Welcome and Introductions AIAA staff:  Kara (KC) Niedermeyr  Betty Guillie ASG Roster: Please provide updates Fluids Conference Statistics  KC: Current Numbers??

4 AIAA-Related Issues (cont’d) AIAA Cost Reductions: Institute needs to reduce cost by $1M  Aerospace America –Going on line –International members »On line version will be available starting in September »December will be the last automatic hardcopy delivery (Hardcopy delivery charge after that) –US Members: timeline TBD  TAC annual net and AIAA budget –TAC positive net pays for other institute activities (e.g. Student Programs, Public Policy) –Looking at TAC products and how to improve margin for AIAA »Food is largest cost for TAC events (61%) and conferences (50%) and A/V is second (14%) »Staff is looking at expenses to see where expenses can be reduced –Reducing printed material and starting to use recycled material (Attendees will be able to print customized programs through new system)

5 TAC-Related Issues: Workshops Two types  Part of conference program (included in conference planning and expenses)  Before or after conference (can be included in conference planning and expenses but have not been in many cases) Issue: Financial risk to Institute Please include in conference planning form so workshop expenses can be accounted for ahead of time and meeting space is covered Workshops strongly supported by TAC!!

6 TAC-Related Issues: NIS AIAA co-sponsored conferences  This is a wide-open problem with multiple conferences asking for AIAA support, yet no AIAA member involvement  TAC/AIAA needs a process to decide what conferences we will co-sponsor or not co-sponsor  NIS action item Hotel Room Rates  Corporate rate cheaper at conference hotel  Important to make room block at conference hotel DOE Working Group formed and put under the Ground Test TC

7 TAC-Related Issues: NIS (cont’d) Results from TAC New Initiatives Subcommittee:  TC membership application form: –Updated for 2011 to provide additional information for TC Chair –Comments?? Other issues for TAC or NIS?

8 TAC-Related Issues: Conferences AIAA/TAC picked up the SAE International Conference on Environmental Sciences (ICES)  Dropped by SAE because not in their “core” area  Net positive conference for SAE so hopefully a good deal for AIAA  Summer conference with some overlap with ASM  Hosted by AIAA this summer  TAC looking at how to bring SAE Working Groups into AIAA TC structure

9 ASG-Related Issues: ASM, NHF & Aerospace Expo Site Selection ASM, NHF & Aerospace Expo sites selected through 2018 Early selection for necessary to maintain preferred time slot in early January as Hotel space is starting to fill ASM, NHF & Aerospace Expo has grown and will continue to grow, reducing the number of hotels that can host the meeting Hotels are willing to negotiate during these difficult economic times

10 ASG-Related Issues: ASM, NHF & Aerospace Expo Site Selection 2011: Orlando, FL (Marriott World Center)* 2012: Nashville, TN (Gaylord Opryland) 2013: Grapevine, TX (Gaylord Texan) 2014: Potomac, MD (Gaylord National) 2015: Orlando, FL (Gaylord Palms) 2016: San Diego, CA (Manchester Grand Hyatt) 2017: Grapevine, TX (Gaylord Texan) 2018: Orlando, FL (Gaylord Palms) * 2011 ASM starts on TUESDAY January 4 due to New Year’s Day! Most activities are shifted by one day (January 4th through 7th). Please consult the committee listing for additional details.

11 ASG-Related Issues: ASM, NHF & Aerospace Expo Site Selection 2011 Marriott World Center Orlando, FL 2012 Gaylord Opryland Nashville, TN 2015, 2018 Gaylord Palms Orlando, FL 2014 Gaylord National Potomac, MD 2013, 2017 Gaylord Texan Grapevine, TX 2016 Manchester Grand Hyatt San Diego, CA

12 ASG-Related Issues: TC Funds ASG is still leaving more than 50% of our funds on the table each year ($9,100/Year Total for ASG) VP TAC is very receptive to Student Paper Award Proposals Need good, creative ideas (with technical content) from TCs so we can utilize the funds for what they were intended!!! Recent approved items  TC Polo shirts (TAC paid ½)  Student recognition (e.g. Student Paper Award Fee) Still Time for FY10: Fiscal Year ends 30 September

13 ASG-Related Issues: Conference Improvement ASM  Revamped starting in 2009 by adding New Horizons Forum & Expo (Revolutionary)  Continuously looking for improvements through comments & suggestions Ways to improve other ASG conferences?  High-level speakers  Modified conference format  Workshops & Special sessions 13

14 TC-Related Issues: Chair-Elects Selection: Make sure to get Chair-Elects selected immediately after you take over as Chair in May Timeline:  Take office 1 May  Select Chair-Elect by December of that year  Chair-Elect training: Get Chair-Elect trained the following January at ASM.  Chair-Elect can act as your deputy for 1 ½ years while you serve as Chair!  Some TCs have the Chair-Elect serve as Secretary, which is an excellent idea!! Remember that TC Chair position is for 2 years!!

15 TC-Related Issues: TC Member Responsibilities Maintain current AIAA Membership (must be an AIAA member) Recruit new TC members Submit names for AIAA awards Submit names for AIAA elected offices Propose membership upgrades Propose session papers for AIAA journals 15

16 TC-Related Issues: Several (cont’d) Conference Site Selection  Need to set up conference location 3-4 years into future  Preferred date flexibility & more competitive hotel contract Technical Committee size  35 US Members  Associated members 34 years old or younger  International members  Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term  Cost to AIAA when TC membership goes above ~50 –Dinner cost –Audio Visual (AV) and speaker system Other:  TC Metrics 16

17 Questions or Concerns? 17 Where’s the Sears Tower???

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19 Flight Sciences Deputy Directors Jim Keenan Bill West Applied Aerodynamics Rob Vermeland / TBD Astrodynamics Thomas Starchville / TBD Atmospheric Flight Mechanics Steve Dunn / Agomemnon Crassidis (2011) Guidance, Navigation, and Control John Schierman / TBD Modeling and Simulation Edward Burnett / TBD (2011) Aerospace Sciences Group Leadership Team David R. Riley - Director Fluid Sciences Deputy Directors Allen Arrington (leaving) Tom Beutner Aeroacoustics Anthony Pilon / Krishna Viswanathan (2011) Aerodynamic Measurement Technology James Gord / TBD Atmospheric and Space Environments Andy Broeren / Nelson Green (2011) Fluid Dynamics Meelan Choudhari / TBD (2011) Ground Test Joe Patrick / TBD Meshing, Visualization, & Comp. Env. David Thompson/ William Jones Plasmadynamics and Lasers Eric Jumper / TBD (2011) Thermophysics Ab Hashemi / TBD