CAN Executive and Secretariat Functions

Executive Board Work Programme Executive and Secretariat wish to review their work to assess whether its providing the best service to its members and the secretariat provides value for money.

National Chair Manage CAN work programme as agreed by the Executive Leadership and direction in the promotion and marketing of CAN Identify funding streams Provide support and assistance to the CAN Secretariat Chair the quarterly executive meetings and AGM Support the Conference Steering Group Prepare and present reports, briefings and presentations on CAN to relevant stakeholders and organisations Attend meetings with government departments, such as LGA, DECC, EST and EEPH where relevant

Regional Chairs Attend quarterly Executive meetings and AGM Chair regional meetings Attend training days as required Devise and deliver Executive’s core activities and annual work plan Assist in securing funding to continue the role of CAN Influence and be a part of governments strategic decision making policy Chair and/or sit on working/steering group as required Secure funding for regional secretariat services, meetings and activities Provide two-way communication between government and officers Provide members with information about legislation, funding etc Support regional forum and officers Share good practice examples Promote and market CAN activities Develop and promote partnership working

Secretariat Core Activities AGM Quarterly CAN Executive meetings Executive training days Dissemination of information Manage finances Annual Conference CANews quarterly magazine Annual Reports Help identify & secure funding Support regional forum / officers Manage relations with sponsor Review and update work programe

Secretariat - Post June two full time employees (Helen & Rob) reduced to one (Rob) transitional period during April and May Project Officer and Graphics Designer/Web Developer roles merged proposed that Rob takes on the Company Secretary role and becomes the second cheque signature and debit cardholder

Secretariat Work Programme – Post June Management and administration Financial management Assist in raising sponsorship/funds Marketing and Promotion Dissemination of Information Proposed Revised Secretariat Function Meetings Annual Conference Carbon Action News Magazine Training Opportunities Project work Finances

Secretariat Work Distribution Project Officer time distribution Web/graphic designer time distribution Proposed time distribution

Secretariat work programme

Recommendations & Discussions Approve Rob as main CAN Secretariat contact from 1 April Approve transitional period of work (April & May) Approve Rob as the new Company Secretary Approve Rob as new cheque signatory / debit card holder Agree to maintain current activity, but at a reduced capacity Agree a new work programme for the secretariat, post June 2010