1. District Training Assembly
Sunday, 26 March 2017
Club Leadership Plan By
PDG LATA SUBRAIDU
(DRFCC)

2. Recommended Administrative Structure for Rotary Clubs
Club Leadership Plan
Recommended Administrative Structure for Rotary Clubs
At its Nov 2004 meeting, the RI Board of Directors approved the Club Leadership Plan as the recommended administrative structure for Rotary clubs. Rotary clubs have the option of implementing the plan at any time. It is not mandatory
As the Club Leadership Plan was developed, there was a focus on the following facts:
Rotarians are volunteers and often very busy people
Rotary club leadership changes annually; and
Effective clubs need operating procedures that support continuity given the first two facts

3. Purpose
The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.
The Club Leadership Plan is vital to the stability, growth, and success of Rotary during our second century of service. The Club Leadership Plan is based on the practices of successful Rotary clubs. Its purpose is to strengthen Rotary at the club level by providing the administrative framework of en effective club.

5. Features Extension of the District Leadership Plan to the club level
Provides list of steps clubs should take to implement the plan
Fosters continuity and consensus among leaders
Includes simplified list of standing club committees that are supported by the district structure
Supported by the new Recommended Rotary Club Bylaws
Can be implemented at any time
· The Club Leadership Plan is an extension of the District Leadership Plan to the club level.
· The Club Leadership Plan provides a list of the steps clubs should take to implement the plan.
· The Club Leadership Plan fosters continuity and consensus among leaders for goal setting (long-term and annual) and project management.
· The Club Leadership Plan includes a simplified list of standing club committees that are supported by corresponding district committees.
· The Club Leadership Plan is supported by the revised Recommended Rotary Club Bylaws that were approved by the RI Board in Nov 04
· Clubs have the option of implementing the Club Leadership Plan at any time.
(NOTE: It is not mandatory. All clubs should consider it. The Club Leadership Plan is particularly recommended for new or struggling clubs. )

6. Implementation Steps
Develop a long-range plan that addresses the elements of an effective club.
Set annual goals using the Planning Guide for Effective Rotary Clubs / Rotary Club Central in harmony with the long-range plan.
Conduct club assemblies that involve members in planning and keep them informed about Rotary.
Clubs wishing to implement the The Club Leadership Plan should follow these implementation steps:
Develop a long-range plan that addresses the elements of an effective club.
Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan.
Conduct club assemblies that involve members in planning and to keep them informed about Rotary.

7. Implementation Steps
Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees.
Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.
Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees.
Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.

8. Implementation Steps
Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders.
Provide opportunities to increase fellowship among members of the club.
Ensure that every member is active in a club project or function.
Adopt the Recommended Rotary Club Bylaws and amend them to fit your club as necessary.
Provide opportunities to increase fellowship among members of the club.
Ensure that every member is active in a club project or function.

9. Implementation Steps
Develop a comprehensive training plan that ensures
Club leaders attend district training meetings
Orientation is consistently and regularly provided for new members
Ongoing educational opportunities are available for current members
Develop a comprehensive training plan that ensures
Club leaders attend district training meetings
Orientation is consistently and regularly provided for new members
Ongoing educational opportunities are available for current members

10. New Standing Committees*
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
The new club committee structure replaces the former recommended committee structure that had 18 club committees.
The 5 standing club committees are:
Club administration - conducts activities associated with the effective operation of the club
Club public relations - develops and implements plans to provide the public with information about Rotary and to promote the club’s service projects and activities
3. Membership - develops and implements a comprehensive plan for the recruitment and retention of members
4. Service projects - develops and implements educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries
The Rotary Foundation - develops and implements plans to support The Rotary Foundation through both financial contributions and program participation
Additional committees may be appointed as needed on an annual basis.
Under the CLP, committee assignments are made to ensure continuity.
*Additional committees can be appointed as needed on an annual basis

11. New Standing Committees
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
The district structure under the District Leadership Plan supports the Club Leadership Plan.
Assistant governors support the club administration committee and the board of directors
Public relations committee supports the club public relations committee
District Membership development committee supports the club membership committee
District programs (such as Youth Exchange, Rotaract, etc.) committees support the club service projects committee
District Rotary Foundation committee supports the club Foundation committee
There are 5 additional recommended district committees:
Extension
RI Convention promotion
District conference
Training
Finance
Assistant
Governors
Public
Relations
Committee
Membership
Development
Committee
District
Programs
Committees
The Rotary
Foundation
Committee
District support of the Club Leadership Plan

12. The Five Essential Committees
The next slides are brief descriptions of the five essential club committees.
There is a manual for each committee in your Club Officers Kit.
You will want to add or delete other committees to suit your needs…for example, a Youth Committee or Fundraising Committee

13. Club Administration Committee
This committee is responsible for all the club’s administrative activities.
Both the club’s secretary and treasurer should be members of this committee.
The club secretary should help fulfill the reporting requirements.

14. Public Relations Committee
Develops and executes a plan to provide the public with information about Rotary and promotes the club’s service projects and activities

15. Membership Committee
Resource for helping to achieve club membership goals
Develops and implements a plan for recruiting and retaining club members

16. Service Projects Committee
Resource for helping you conduct successful service projects
Plans and carries out educational, humanitarian, and vocational projects that address the needs of your club’s community and communities in other countries

17. The Rotary Foundation Committee
Resource for helping you achieve Foundation goals
Educates Rotarians about The Rotary Foundation
Develops and carries out plans to support the Foundation through financial contributions, bequests, and club participation in Foundation programs

18. Benefits Continuity in projects and decision making
Consensus for decision making and goal setting
A larger and stronger field of club leaders
Succession planning for club leadership
Involves all club members in club activities
READ SLIDE

19. Implementation Timeframe
Before the start of the Rotary Year (Jan – June)
Incoming and current club board agrees to implement the Club Leadership Plan
Club assembly held to involve all members
Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July
Club determines its long-range plan
Club sets annual goals using the Planning Guide for Effective Rotary Clubs / Rotary Club Central
Clubs implementing a leadership plan may follow this suggested timeline:
Six months before implementation (January-June)
· A club’s current and incoming board members should meet to decide on the club’s implementation of the Club Leadership Plan.
·  After a decision has been made by club leadership, a club assembly should be held to discuss participation with all club members. This will give all members a voice and help them feel involved in the process.
·    The club should agree to adopt the Recommended Rotary Club Bylaws as of 1 July, amending it as necessary to reflect the culture of the club.
·    The combined board members should develop a plan, keeping members as involved as possible. The plan should include transitioning activities to the new committee structure and the long-range plans of the club.
·    The incoming board members should set annual goals for the club, using the Planning Guide for Effective Rotary Clubs, that work toward the club’s long-range plan.
After 1 July, clubs should pursue their goals, updating the planning guide as needed. In January, the club should assess its progress towards goals and the status of the Club Leadership Plan.

20. Resources District Governor Assistant District Governors
District committee members
Club Leadership Plan (EN-245)
Club Leadership Plan policy
Recommended Rotary Club Bylaws
Planning Guide for Effective Rotary Clubs
Leadership Development Training Cycle
The following resources are available to support clubs as the implement and operate under the Club Leadership Plan:
District governor – acts a consultant as clubs go through implementation steps
Assistant governors – acts a consultant as clubs go through implementation steps
District committees – supports work of club committees; coordinates district wide efforts
* Club Leadership Plan (EN-245) – publication due October 2005; explains how to implement the plan
* Club Leadership Plan policy – Official RI policy on the Club Leadership Plan; Web document
* Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document
*Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept.
* Rotary Leadership Development Training Cycle – series of training meetings based on the effective Rotary club concept that build upon each other to prepare Rotary leaders for their year of service; also includes continuing education opportunities
* Available on

21. Let’s Talk!