Presentation on theme: "R. HarrisBoard Orientation1 Local Chapter Leadership Orientation."— Presentation transcript:
R. HarrisBoard Orientation1 Local Chapter Leadership Orientation
R. HarrisBoard Orientation2 Ground Rules for Serving Relax and be comfortable. Listen so that your year will be as effective and powerful as possible. Ask questions as they arise. Think in terms of your role as a board member; responsible for the well-being and future of your local chapter.
R. HarrisBoard Orientation3 The Tools of Governance The Bylaws Articles of Incorporation Policies & Procedures Strategic Plan Budget for Current Year
R. HarrisBoard Orientation4 Board Responsibilities Determine and understand your local chapter’s mission and purpose. Follow initiatives from FSNA President. Manage your local chapter’s resources. Determine, monitor and strengthen programs and services for your members. Promote professional image. Help recruit new leaders.
R. HarrisBoard Orientation5 Practical Steps for Bd. Service Attend all board meetings. Start and end meetings on time. Study and understand FSNA’s mission statement, both FSNA and local bylaws and policies & procedures. Prepare for all association meetings by reviewing the agenda. Treat information and discussions as “confidential.”
R. HarrisBoard Orientation6 Practical Steps for Bd. Service Promote your local chapter to others. Recruit future leaders to help govern the organization. Stay current on issues and trends impacting the membership. Get involved in committee work. Make contributions and assist with fundraising.
R. HarrisBoard Orientation7 The Officers The officers have special duties described in the bylaws & policies and procedures.
R. HarrisBoard Orientation8 Role of the President Serves as chief elected officer of your local chapter. Presides over all meetings or designates a person to do so. Appoints committees in accordance with bylaws.
R. HarrisBoard Orientation9 Role of the President-Elect Serves in the absence of the president. Performs such duties as identified in the bylaws or assigned by the president.
R. HarrisBoard Orientation10 Role of the Secretary/Treasurer Monitors the accuracy and timely distribution of meeting minutes. Oversees all funds and financial records. Oversees preparation of annual budget for approval. Keeps records of all income and expenses. Performs such duties as identified in the bylaws & policies & procedures.
R. HarrisBoard Orientation11 Financial Responsibilities The Executive Board approves the proposed budget. The Executive Board is responsible for reviewing financial reports on a regular basis.
R. HarrisBoard Orientation12 Committees Help the local chapter accomplish the initiatives. Identify potential leaders. Serve the interests of subgroups of members.
R. HarrisBoard Orientation13 Board Meetings The Preparation Notice of the meetings need to be distributed well in advance. Prepare agenda/make effort to distribute in advance. Whenever possible, formulate and ask your questions before the meeting.
R. HarrisBoard Orientation14 Board Meetings The Agenda The agenda is prepared with the input of the President, President-Elect, and Secretary/Treasurer with consideration of current issues, member needs and pending business. If you have input for the agenda, be sure to provide it to the President well in advance of the meeting.
R. HarrisBoard Orientation15 Board Meetings Minutes Minutes are a legal record of the meetings. They are not a record of side conversations. No audio recordings should be maintained once the minutes are approved. Secretary should complete minutes and send to the Board for review in a timely manner. The minutes are to be approved at the next Board meeting.
R. HarrisBoard Orientation16 Board Meetings The Rules of Order Procedural rules are used to maintain order at meetings. All persons must be recognized by the chair before speaking. Time limits may be set on certain topics. When in doubt – refer to Robert’s Rules of Order and/or Robert’s Rules of Order In Brief
R. HarrisBoard Orientation17 Recruiting Leaders A responsibility of board members is to identify future leaders for both your local chapter and at the state level. Training programs encourage and help recruit leaders. Committees and chapters may be a source of future leaders.
R. HarrisBoard Orientation18 Board Legal Considerations Duty of Care Good business judgment at all times. Due diligence in decision making. Duty of Loyalty Avoid conflicts of interest. Duty of Obedience Faithful to the mission and goals. Follow the governing documents.
R. HarrisBoard Orientation19 Thank You for Serving! The board experience should be a positive one. The board is the caretaker of your local chapter. The board speaks as a whole, no board member should have more input or authority than others. There are NO dumb questions. Always ask questions as they arise. Thank you for serving on your board!