Instructions for facilitators This is a non-recorded PowerPoint specifically created for teachers to understand Aesop login, setup and functionality. Facilitators show the PowerPoint in slide share mode and click on the links to the videos from Aesop for full details. A list of FAQs are included after each video as applicable.

Aesop Automated Substitute System Role Out For DD PIR - Teachers

What is Aesop Aesop is an on-line system that records absences for teachers AND requests substitutes for teachers. *There is a phone number for those that are not comfortable with technology. **Those teachers not needing a substitute still record their absences in Aesop. ***Timesheets will still be utilized for everyone, for the first 2 pay cycles to ensure Aesop is running appropriately!

How do I access Aesop You will go to to access the system Every employee’s username is Your password was ed to you on or around August 14 th and is unique to you. If you didn’t get an contact HR.

Teachers and Aesop Teachers drive the Aesop system. Without an absence created by a teacher then there’s nothing for Aesop to do. Once a teacher creates an absence, the system goes to work. Depending on the absence, the system has different actions. Teachers can set up a preference list and are encouraged to do so.

Video How Aesop Works The below link takes you to a brief video showing you how the Aesop system works. knowledgebase/how-aesop-works- video/

The Basics of Aesop The next video will walk you through the basics of your Aesop Employee website. Here's what you will learn: How to log into Aesop The Home Page Creating an absence Viewing and editing personal information Changing your PIN Where to find help resources cles/ ?b_id=3397http://help1.frontlinek12.com/customer/portal/arti cles/ ?b_id=3397 (4 minutes)

Managing Absences This video will walk you through the more advanced features of your Employee website. Here is what you will learn: Creating an absence in Advanced Mode Assigning a substitute to an absence Cancelling absences Viewing the approval status of an absence Viewing absence history Attaching a file to an absence Checking your Absence Reason Balances Viewing the Substitute Directory es/ ?b_id=3397http://help1.frontlinek12.com/customer/portal/articl es/ ?b_id=3397 (5.5 minutes) FAQ slides 

FAQ for Managing Absences 1.Teachers can cancel an absence if a sub has not been assigned. If a sub has been assigned the teacher must call the Substitute Coordinator, Brenda Dockter at Personal Business requires approval from Principal. Once you’ve requested the absence for a personal business day your place is held, but it does require principal approval to assign a substitute. More - 

FAQ for Managing Absences (continued) 3.If a day is full for personal business days, then the system will not allow a teacher to record that absence. The teacher must contact Heather Spurzem in HR to get on the waiting list. This is first come, first served so Heather right away to hold your place on the waiting list. When ing Heather include the following information: i.Date (full/half) ii.Waiting list for full PB day iii.Will you take the day without pay if the day does not open up? Yes or No More 

FAQ for Managing Absences (continued) 4.Days without pay can be requested through Aesop. If you received a “full/denial” message when requesting a personal business day you can request a day without pay. These require principal and HR approval. 5.Other days without pay can be requested if you are out of personal business days, however, these are only for extreme, extenuating circumstances and require Principal and HR approval. Contact HR for further information.

Managing Your Preferred Substitutes List This video will show you how to add or remove subs from your preferred substitutes list in Aesop. Max of 5 in your favorites list allowed. /articles/ ?b_id=3397http://help1.frontlinek12.com/customer/portal /articles/ ?b_id=3397 (2.5 minutes) ​

Excluding Substitutes The system has the ability to allow substitutes to be excluded from certain lists. We have set this capability up at the school level. If you have a concern with a substitute please bring that to the Principal’s attention. The Principal will contact HR to discuss in more detail. ​

Help Button Help Once you have entered the Aesop system, if you have questions there are a plethora of articles and videos available to you. Just click on the Help button on the upper right side of the screen. If you can’t find your answer there please contact HR.

Thank You! Thank you for your attention today.