1. Employee Self Service
An Introduction to Premier ESS

2. ESS allows the employee access to a range of information stored within the payroll. Some of the information you may have access to includes :
Viewing and editing of personal information
Viewing, editing and adding details of family members
Viewing of leave balance and applying for leave
Viewing of payslips and exporting to various formats e.g. PDF
Viewing of IRP5 and exporting to various formats e.g. PDF

3. What is required to get started on ESS
Access to a PC
A web browser e.g. Internet Explorer 8 or Mozilla Firefox 3.
An account
You will receive an with instructions on how to activate your account

4. Activating your ESS account
Before you can use the ESS application, you need to activate your ESS user account.
The payroll / HR department will send you an activation , similar to that shown on the next slide.
The has an activation link as well as details of the information that you will be required to enter to complete the activation process.
Very Important: Do NOT forward this to your colleagues, as it contains a unique link to your employee record in the payroll system.

6. It is best to use your normal network username e.g. john.s
Activating your ESS account To complete the activation process, click on the link contained in the . This will direct you to the account activation screen:
It is best to use your normal network username e.g. john.s
Complete the required information and click on the Activate Account Button
Congratulations, you have activated your ESS your ESS user account and can now login to use Employee Self Service

7. Logging In Once you registration has been activated, you can use the Login links on the welcome page to login to the ESS Application

8. Logging In
TIP: Bookmark this screen in your web browser for future reference.
Enter your Username and Password and click on OK to login to the ESS application

9. Employee Summary screen
When you login to ESS, you will be directed to the Employee Summary screen. There are 3 main sections:
Navigator bar
Menu
Content area (Summary)

11. Employee Summary screen
Navigator bar
Menu
The user has the option of either using the menu (on the left-hand side of the webpage) or those in the Navigation Bar (above the content area).
The available options will depend on the features which your payroll / HR department have selected to activate for you.

12. Employee Summary Screen: Summary Section
The Summary area consists of various sections:
Requests in Progress
Payslips
IRP5’s
The Requests in Progress section displays a summary of all your requests that are currently in progress (i.e. that have been submitted but have not been approved by your final approver yet).
The Payslips section displays a summary of all your payslips (current and archived) that are available to be viewed.
The IRP5’s section displays a summary of all your IRP5’s (current and archived) that are available to be viewed.

13. Personal Details
Personal Details
Emergency Contact Details
Banking Details
Residential Address (required by the Receiver of Revenue in RSA)
Postal Address (required by the Receiver of Revenue in RSA)
Other details
These types of requests are directed to your HR or Payroll department for approval.

14. Leave
From the Leave options on the menu, there are three items available:
Apply for Leave
Leave In Progress
Leave Balances

15. Apply for leave To apply for leave, select the Apply for Leave option
Apply for leave To apply for leave, select the Apply for Leave option. This will open the Leave Request screen.
This is a summary of the leave balance

16. Leave in progress
You can view the status of leave request by clicking on the Leave in Progress link on the menu.
This will open the Requests In Progress screen which will list all current requests.
Details of the request are displayed including details of the request and to whom it is assigned.

17. Leave balances
Details of each leave type are given, including the following detail:
Cycle Entitlement
Leave Due at start of the current leave period
Leave entitlement for the current period
Leave taken in the current period
Transactions pending approval in workflow
Transaction cancellations pending approval in workflow
Total leave due
There is also a link on each leave line to access the detail of all historical transactions for the particular leave type.
This will display a list of transaction for the particular leave type, with the detail of each transaction, as shown on the next slide.

18. Leave balances
When you click on cancel, you can cancel the selected transaction, this follows the same process as leave applications and needs to be approved by the manager.

19. Your username and/or password is not valid.
Passwords & Usernames
If the ESS user enters the incorrect username and/or password, they will receive a message on the login screen:
Your username and/or password is not valid.
If the wrong password is entered incorrectly more than 3 times then the user’s account will be locked out.
The account can only be unlocked by the administrator
Should a user have forgotten their username then they must query the administrator to provide them with their username.

20. Forgotten your password

21. Forgotten your password
This will open the Forgot Your Password screen
Enter your username and address (as held in the ESS database). The system will validate that the username and address as the same as those held in the ESS database.
If these validate, then a new password will be automatically ed to the user.
TIP: Once you’ve received your password, please change it back to something you will remember

22. Forgotten your password
If these validate, then a new password will be automatically ed to the user.
TIP: Once you’ve received your password, please change it back to something you will remember

23. Changing your password
Should you wish to change your password or need to change the system generated password after resetting your password. This can be done after logging into the application.
Click on the Change Password link on the menu, which will open the Change ESS Password screen

24. Changing your password
You will be prompted for your current password, your new password and a confirmation of your new password. You can then click on the Change Password button to change your password.
You will then receive a confirmation that the password has been successfully changed.